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SUPERVISORS - PowerPoint PPT Presentation

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SUPERVISORS. PORTION. RI BOARD OF ELECTIONS. - Please silence all cellular phones and devices. - Remember to sign-in. - Supervisor portion takes approx. 1 hour total. - Moderator/Clerk portion takes additional 2 hrs. - If you leave early you cannot work . Election Official Oath.

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- Please silence all cellular phones and devices.

- Remember to sign-in.

- Supervisor portion takes approx. 1 hour total.

- Moderator/Clerk portion takes additional 2 hrs.

- If you leave early you cannot work.

election official oath
Election Official Oath

Do you swear to faithfully execute the office of election official and will, to the best of your ability, preserve, protect, and defend the constitution of the United States, the constitution of the State of Rhode Island, and all the election laws and rights of the people thereof?

voting by emergency mail ballot
Voting by emergency mail ballot

If you are working in a polling place where you don’t vote, you can vote an emergency mail ballot at your local Board of Canvassers.

The deadline is day before the election at 4 p.m.

You cannot leave your assigned polling place on election day unless you are replaced.

what s new
What’s new
  • ID is now required to vote.
  • Cell phone use is prohibited in the polling place, except for election officials for election-related issues.
  • Text messaging is allowed.
  • Cameras are allowed outside the enclosed voting area.
  • Poll opening times vary
  • Polls close at 8:00 P.M.



arrival time
Arrival time
  • Arrive at your polling place at least 45 minutes your scheduled to open.

This diagram can be found in Warden/Moderator’s supply bag.

Place a pen in each booth

Blue area is a restricted area

Tables must be placed correctly

Automark must be setup facing away from booths and at this end

Secure all extension cords!

supplies from the state
Supplies from the State

Inside the Blue Supply Box are 4 bags

  • Warden/Moderator’s supply bag
  • Clerk’s supply bag
  • Supervisors’ supply bag
  • Provisional voting supply bag
  • The following communities will have a bag of Spanish posters and forms:
  • Providence
  • Pawtucket
  • Central Falls

Each position has a checklist

It’s also in Chapter 8 of your books!

organize your supplies table
Organize your supplies & table
  • Review your inventory list on the cover sheet of your supply bag.
  • Each bipartisan pair should have a poll book, secrecy sleeves, ballot applications, and ballots.
  • The poll book is issued by the Board of Canvassers.
  • One bipartisan pair may have a book divided A-L, and the other bipartisan pair may have M-Z.
organize your supplies table1
Organize your supplies & table
  • Place one package of each color of ballots and ballot applications between the bipartisan pairs.
  • Keep ballot applications in numerical order.
  • Place any other official forms on the table such as “Assistance” forms, “Signing with a Mark” forms, etc.





Please ensure all pollworkers wear name tags.

posters must be taped on the wall

Sample ballots

Provisional Voting

Voting Rights

Fraud Penalties


Outside Only

Outside Only

Powers & Duties

Outside & Inside

Near Exit Inside

check voters in under ri state law
Check voters in(Under RI state law)
  • All voters must present an acceptable form of ID.
  • Various Photo ID or Non-Photo ID are acceptable (list on next slide).
check voters in under ri state law1
Check voters in(Under RI state law)

Photo ID

Must have voter’s photo. If it has an expiration date, it cannot be expired. Address not important.

  • Employee identification card
  • ID issued by a commercial establishment
  • Credit or debit card
  • Health club card
  • Insurance plan card
  • Public housing card
  • RI driver license
  • RI voter ID card
  • U.S. Passport
  • ID issued by a U.S. educational institution
  • U.S. Military ID card
  • ID issued by the U.S. or State of RI
  • Government-issued medical card
check voters in under ri state law2
Check voters in(Under RI state law)

Non-Photo ID

These 3 items are not acceptable for voters listed on the poll book as “HAVA ID Required”:

  • Government-issued medical card
  • Birth Certificate
  • Social Security card

The following items must contain the voter’s name and address and must have been issued afterNovember 2, 2010:

  • Lease or rental statement
  • Student identification
  • Tuition statement or bill
  • Insurance plan card
  • Utility bill
  • Bank statement
  • Document issued by a government agency
check voters in under ri state law3
Check voters in(Under RI state law)
  • Each voter must state their FULL NAME and ADDRESS.
  • Find the voter’s name, address in the poll book and verify name and address is correct.
  • Verify the voter’s party affiliation.
check voters in under ri state law4
Check voters in(Under RI state law)
  • Democrat voters receive a blue ballot.
  • Republican voters receive a yellow ballot.
  • Unaffiliated voters choose a blueoryellow ballot.
  • If the voter disputes their party affiliation, send them to the clerk.
check voters in under ri state law5
Check voters in(Under RI state law)
  • You must repeat only the name and address in a loud and clear voice.
  • If there is a problem send the voter to the Clerk (i.e. the voter’s name cannot be found).
check voters in
Check voters in

Remove the voter’s label from the right of their name, unless you need to send the voter to the Clerk because of a special message.


check voters in1
Check voters in

Have the voter sign a ballot application


Keep in numerical order

Stick voter’s label here

Voter signs here

Supervisors initial here

check voters in2
Check voters in

Put the ballot application on the spindle provided


  • You may be issued either type of spindle.
  • Place voided ballot applications sideways on the spindle.
check voters in3
Check voters in
  • Place a ballot in a secrecy sleeve and hand it to the voter.
  • Do not pre-fill the secrecy sleeves.
  • Instruct the voter as to the proper way to mark the ballot (use demo pad)
check voters in4
Check voters in
  • Direct the voter to an available voting booth.
  • Instruct the voter to place their ballot in the Eagle when they have finished marking it.
check voters in5
Check voters in













check voters in6
Check voters in

Special Message: ID Required

  • This means the voter cannot present a birth certificate, Social Security card, or government-issued medical card as valid ID.
check voters in7
Check voters in

Special Message: Affirmation Required

  • Send the voter to the Clerk.
check voters in8
Check voters in

Special Message: Applied for Mail Ballot

  • Send the voter to the Clerk
check voters in9
Check voters in

If a voter needs assistance because they are blind, disabled, or unable to read and write English:

  • The Warden/Moderator appoints a bipartisan pair or Supervisors.
  • The pair may assist the voter in reading and marking the ballot if necessary.
  • Other pair of Supervisors must handle all voters during this process.
  • No affidavit is required in this case.
  • Only Union representative or employer cannot assist voter.
  • Form must be completed and signed.
voter who cannot sign
Voter Who Cannot Sign

If a voter cannot sign the ballot application, complete this form, and place on the spindle with the ballot application:

visually impaired
Visually Impaired

If a voter has a visual impairment, offer them this magnifying sheet to use:

write in votes
Write-In Votes
  • A voter may choose to cast a write-in vote by writing a person’s name in the space provided and connecting the head and tail of the arrow next to the name.
  • Voters cannot put any labels or stickers in the write-in space. This may damage the machine.
  • The Eagle places write-in ballots into compartment #1 of the Eagle.
state law
State Law
  • Voters with a disability and the elderly get priority in line if necessary.
  • Children under 13 allowed in booth with voter.
  • Pollworkers, checkers, or watchers cannot display campaign materials.
state law1
State Law
  • Voters are allowed to enter the polling place with campaign materials!
  • No one can leave the polling place with an official ballot.
  • 10 minutes allowed in booth under law.
  • No electioneering within 50 feet of entrance to building.
designated supervisor
Designated Supervisor
  • One Supervisor will be designated by the Warden/Moderator to deliver the memory pack and red bag immediately to the Board of Canvassers.
  • The designated Supervisor does not need to return to the polling place.
closing the polling place
Closing the polling place
  • Put all state posters, signs, supplies and unused forms in the state’s blue supply box where you found them at the opening of the polls.
  • Fold up and close all voting booths, and place them next to the Eagle and AutoMARK in a secure area.
affidavit of the supervisors
Affidavit of the Supervisors
  • All four Supervisors must sign the “Affidavit of the Supervisors”.
  • Place this form into Board of Canvassers return bag.
closing the polling place1
Closing the polling place
  • Help the Warden/Moderator take the ballots out of the Eagle.
  • Help the Warden/Moderator put the AutoMARK back in the case.
  • Wait until you’re dismissed by the Warden/Moderator.
thank you supervisors
Thank You Supervisors!

Read your books and take them to the polling place with you!

Wardens/Moderators & Clerks must remain