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Contract Negotiations

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Contract Negotiations. Lori Bower Vice President National Conferences. Event Specifications. Know your needs to obtain what is needed: Dates Locations Vendors Space & Furnishings Catering Technical Sessions Guestrooms Golf Course . Preparing Your Event Specifications.

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Presentation Transcript
slide1
Contract Negotiations

Lori Bower

Vice President

National Conferences

slide2
Event Specifications

Know your needs to obtain what is needed:

Dates

Locations

Vendors Space & Furnishings

Catering

Technical Sessions

Guestrooms

Golf Course

slide3
Preparing Your Event Specifications

Daily Events Scheduled - Days, Dates & Times

Function/Room Sets

Estimating Attendance

slide4
Preparing Your Event Specification

Estimating Catering

Technical Requirements – Audio/Visual, Telephone & Data

Guestroom NIGHTS

slide5
Let the Negotiations Begin
  • Rates & Attrition
  • Cut-Off Dates
  • Deposits & Billing
  • Onsite & Post Event Reporting
slide6
Visitors Bureau, Site Visits & Proposals

Enlist the Expertise of Your Local Convention & Visitors Bureau

Contact Multiple Venues

Physically Inspect a Minimum of Three Sites

What to Look For During Your Site Inspection

Proposals Before Contracts

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Let the Negotiations Begin

They Need You More Than You Need Them! Make the Hotel’s Contract Your Own

Nonprofit vs. Corporate

Know Venue Exclusives to Avoid Expenses Not Budgeted

Multi-Year Discounts

Services for Guestrooms

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Contract Clauses in Layman Terms

ADA

Construction, Remodeling & Deterioration of Venue

Change in Ownership or Management

Indemnification & Hold Harmless

slide9
Contract Clauses in Layman Terms

Arbitration

Union Contracts

Force Majeure (with/without Contract Contingency Clause)

Co-Dependency with Other Facilities

Group Cancellation

slide10
Executing the Contract

We are here to support your event; let us help! SCTE National Conferences Review

Agreement Due Date

Acknowledgement

Authorized Signature(s)

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Executing the Contract

The hosting venue can make or break your event;

do not settle for less than what is required!

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