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Proyek Pengembangan Sistem Informasi. Pertemuan 3 : Ms Project. What is a Gantt Chart?. A Gantt Chart is a visual tool to help Plan, Manage, and Track a project or projects. Sample Gantt Chart. Planning a Project. Define Goals Develop Tasks Establish Timeframes Resource Availability?

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proyek pengembangan sistem informasi


Pertemuan 3 : Ms Project

what is a gantt chart
What is a Gantt Chart?

A Gantt Chart is a visual tool to help Plan, Manage, and Track a project or projects.

planning a project
Planning a Project

Define Goals

Develop Tasks

Establish Timeframes

Resource Availability?


managing and tracking a project
Managing and Tracking a Project
  • Track Progress
    • Are the tasks being completed on time?
    • Is one task holding up the whole project?
  • Manage Finances
    • Is the project going to stay within the budget?
using ms project
Using MS Project
  • Define the Project
  • Build the Plan
    • Set a start date
    • Enter tasks/durations
    • Assign resources
    • Link tasks
    • Fine tune the plan
using ms project cont d
Using MS Project (cont’d)
  • Track and Manage
    • Set a baseline
    • Enter actuals
    • Adjust plan
  • Close Project
defining the project
Defining the Project

The objective of the project should be defined by the person/group that is going to manage the project.

Tasks, start times, and deadlines should be clearly established.

setting a start date
Setting a Start Date

When opening a new Microsoft Project file, the user have to setting for a start date. Setting an accurate start date will make future entries more convenient.

Open in project > project information

entering tasks and durations
Entering Tasks and Durations

Tasks are entered in the “Task Name” column

Subtasks are created by indenting a task.

Durations may be entered in number of working days or start and finish dates may be used

standard markers
Standard Markers
  • Normal Task
    • designates ordinary task duration
  • Summary Bar
    • designates the duration of a group of sub-tasks
special markers
Special Markers
  • Milestones
    • A reference point marking a major event in a project and used to monitor the project's progress
    • To create a milestone, Enter “0” in the duration field
changing marker styles
Changing Marker Styles

Double-click on the Marker you want to change and format accordingly

assigning resources
Assigning Resources

A resource can be a single person, a piece of equipment, or it can represent a group, such as Plumbers

Information on resources include Availability, Costs, and Working Time

Resources are very important in accurate scheduling

assigning resources1
Assigning Resources
  • To Assign a Resource:
    • Select the task to which you want to assign the resource
    • Click the Column Resource Names on the row
assigning resources2
Assigning Resources

If resources are not already set up, double click on the Resource Names

assigning resources3
Assigning Resources

Add new resource in resource sheet

Open with menu view > resource sheet

Doublec click for detail resource

Enter pertinent information and click OK.

assigning resources4
Assigning Resources

When a resource has been selected, click Assign

linking tasks
Linking Tasks

Some tasks require that another task be completed before it can begin. These tasks must be linked.

Tasks and subtasks are linked by assigning Predecessors.

linking tasks1
Linking Tasks
  • Predecessor
    • A task that must start or finish before another task can start or finish
  • Successor
    • A task that cannot start or finish until another task starts or finishes
    • A task becomes a successor when a row number is entered in the predecessor column
fine tune the plan
Fine Tune the Plan

When all resources have been assigned and appropriate tasks are linked, the original Gantt chart will be complete

Check to make sure tasks have been linked correctly and task durations are correct

The project is now ready to begin

set a baseline
Set a Baseline

A baseline compares your original plan for the project with the actual course of the project.

You can see which tasks started earlier or later than planned, exceeded their original budget, took longer than planned, and so on.

set a baseline1
Set a Baseline

Create a baseline after you've polished it and just before you actually start work on the project

To track costs, be sure to enter cost information before you create the baseline

Updates can easily be made to the baseline if information is missing

set a baseline2
Set a Baseline
  • The Baseline plan includes:
    • Tasks (start and finish dates, duration, work, cost, splits, timephased work, and timephased cost)
    • Resources (work, cost, timephased work, and timephased cost)
    • Assignments (start and finish dates, work, cost, timephased work, and timephased cost)
set a baseline3
Set a Baseline
  • To set a baseline:
    • Point to Tracking on the Tools menu
    • Click Save Baseline
entering progress
Entering Progress
  • Update actual start and finish dates for a task.
    • On the Tools menu, point to Tracking and then click Update Task
    • Under Actual, type Start and Finish dates
entering progress1
Entering Progress
  • Update progress on a task
    • Double-click on the task to be updated
    • Enter a percentage
    • On the Gantt chart, a progress bar appears in the task bar
tracking gantt chart
Tracking Gantt Chart

Tracks the progress of the project

Shows what tasks are overdue and what has been completed on time

Click view > Tracking Gantt

tracking progress
Tracking Progress
  • Determining if tasks are starting and finishing according to plan:
    • In the Tracking Gantt, point to view menu > Table > Variance
    • Drag theDivider bar to the right to view variance.
    • Variance is shown in Days
tracking progress1
Tracking Progress
  • Determine if tasks cost more or less than budgeted
    • In the Tracking Gantt, point to view menu > Table > Cost
    • Drag theDivider bar to the right to view Total Cost and Baseline fields
calendar view
Calendar View
  • Keeps tabs on when tasks occur.
  • Quickly see how long tasks take, when they start and finish, and how they occur in relation to other tasks.
  • To view, click the view menu > Calendar
task usage view
Task Usage View
  • Work with task and resource information side by side.
  • Easily create useful reports about when a resource is scheduled to work on a task.
  • To view, click view menu > task usage
resource graph view
Resource Graph View
  • See whether resources are overallocated, what capacity they're working at, and how much they cost in a timescale graph
  • To view, click view menu > Resource Graph
more views
More Views
  • Resource Sheet View
    • Easy way to review, add, edit data about resources
    • Click view menu > resource view
  • Resource Usage View
    • Work with resource and task information side by side
    • Click view menu > resource usage
the project is now complete
The Project is Now Complete !!

MS Project is a very powerful tool if it is used correctly

This program can save a lot of time for engineers who are interested in time, cost, etc.

Automatically keeps your project organized.

thank you

Thank you !!

Reference :

Corey Johnson,2000