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ACCESS for ELLs (ACCESS) and Alternate ACCESS for ELLs (Alternate ACCESS. Dr. Cathy McNeal Director, Assessment and Accountability. March 11, 2013. Why do we have to administer ACCESS for ELLs?.

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slide1

ACCESS for ELLs (ACCESS) and

Alternate ACCESS for ELLs (Alternate ACCESS

Dr. Cathy McNeal

Director, Assessment and Accountability

March 11, 2013

why do we have to administer access for ells
Why do we have to administer ACCESS for ELLs?
  • This assessment is administered by the State of Alabama in response to the NCLB Act of 2001 mandate which states that all K-12 English Language Learners MUST be assessed annually for English proficiency growth and academic progress.
alert 1 hcs primary contact for access for ells assessment
Alert 1 - HCS Primary Contact for ACCESS for ELLs Assessment
  • Dr. Cathy McNeal – HCS Research and Development is your primary contact at 428 6966.
  • To report missing materials,
  • To request for additional materials contact
    • Dr. Cathy McNeal by April 17, 2014
access for ells alert 2 3
ACCESS for ELLS Alert 2 - 3
  • 2. The testing window for ACCESS for ELLs and Alternate ACCESS for ELLs is
    • March 24 – May 2, 2014 (25 days).
  • 3. For spring 2014, ALSDE will pay the cost of ACCESS for ELLs and Alternate ACCESS for ELLs for each English Learner (EL) student tested.
slide12
Alert 2 25 Testing Days for ACCESSThe testing window for ACCESS and Alternate ACCESS is April 1 – May 3, 2013.
alert 4 access ordered online
ALERT 4ACCESS ordered Online
  • ACCESS is ordered online by grade-level cluster (K, 1-2, 3-5, 6-8, and 9-12) and by tier. Alternate ACCESS is also ordered online by grade-level cluster only (1-2, 3-5, 6-8, and 9-12).
  • Note: Alternate ACCESS is not tiered. There is no kindergarten test for Alternate ACCESS.
  • In general, Tier A is for first year students, and Tier C is for students who are nearly proficient in English and who are expected to exit.
  • The majority of English Learner (EL) students will be appropriately placed in Tier B. When in doubt, place the student in the higher tier.
  • The window for ordering test materials is January 27 – February 21, 2014.
alert 2 access is ordered online by grade level cluster and by tier
Alert 2 ACCESS is ordered online by grade-level cluster and by tier
  • ACCESS is ordered online by grade-level cluster (K, 1-2, 3-5, 6-9, and 9-12) and by tier.
  • In general, Tier A is for the first year students, and Tier C is for students who are nearly proficient in English.
  • The majority of ELL students will be appropriately placed in Tier B.
  • When in doubt, place the student in the higher tier.
alert 3 4 alternate access for ells
ALERT 3-4 Alternate ACCESS for ELLs
  • Alternate ACCESS will be administered for the first time during the 2012-13 school year.
  • This test is for those students with significant, cognitive disabilities and who would not be able to demonstrate English language proficiency on ACCESS even with accommodations.
  • The same procedures that are used with ACCESS are also used with Alternate ACCESS.
  • These procedures include training, online ordering of materials, packing, shipping, and delivery of materials from MetriTech, and packing and shipping materials back to MetriTech.
alert 5 7
ALERT 5 -7
  • 5. Materials will arrive by March 17, 2014. Additional material orders must be consolidated by the LEA and submitted to MetriTech by April 18, 2014.
  • 6. Test Administrator training for ACCESS for ELLs and Alternate ACCESS for ELLs will be conducted through the World-Class Instructional Design and Assessment (WIDA) Web site at www.wida.us .
    • Test Administrators who did not complete online training for ACCESS for ELLs or Alternate ACCESS for ELLs prior to the spring 2013 test administration must complete online training in order to become ACCESS for ELLS Test Administrators.
    • Only test administrators who have been trained to administer ACCESS for ELLs or Alternate ACCESS for ELLs and have received a passing score of 80% on all domains may administer these assessments.
    • Test administrators who do not have a user name or password can contact Susan Beard for more information.
  • 7. All test administrators must participate in annual system training conducted by the STC or the Building Test Coordinator (BTC) regarding test security, administration, and logistics.
alert 8 change to listening domain
Alert 8 – CHANGE to Listening Domain
  • The Listening domain of ACCESS for ELLs will be media-based for the first time beginning spring 2014.
  • This means that all listening items for all tiers and for Grades 1-12 are pre-recorded. Rather than listening to the test administrator read the scripted items, the students will listen to a recording.
  • The Listening test will be delivered via a CD or streamed online from the MetriTech Web site at https://www.metritech.com/WIDA/Listening/login.aspx.
  • The CD may be played on a standard CD player or a computer with a CD/DVD drive with speakers.
  • Test materials will include one CD for every 8 test forms at each grade level and tier.
  • Sample listening items can be found on the MetriTech, Inc. Web site that can be used for test administrator review and to check equipment and sound levels prior to testing.
  • These samples can be shared with students to familiarize them with the new format prior to testing.
  • The Web site URL is https://www.metritech.com/wida/listening/login.aspx.
  • With this change in the listening domain, test administrators who will administer the listening component of ACCESS for ELLs MUST participate in WIDA online training at www.wida.us and attain a score of 80%.
alert 9 change to reading domain
Alert 9 – Change to Reading Domain
  • There has been a timing change to the Reading domain of ACCESS for ELLs.
  • Previously, the Reading test provided a fixed time of 35 minutes with 5 allowable minutes for students who were still working.
  • Beginning spring 2014, the timing guidelines provide an overall range of how long the test should take (35-45 Minutes) and allow test administrators more discretion.
  • Test administration guidelines have been updated in the Test Administrator Manual (TAM) and in the test materials. This change also requires that test administrators who will administer the Reading domain MUST participate in WIDA online training at www.wida.us and attain a score of 80%.
alert 10 no change to speaking or writing domain
Alert 10 – NO Change to Speaking or Writing Domain
  • There are no changes to the Speaking or Writing domains of the ACCESS for ELLs assessment, therefore it is not necessary for test administrators to participate in online training for these two domains.
  • There are also no changes to the Alternate ACCESS for ELLs assessment.
alert 11 14
Alert 11- 14
  • 11. For spring 2014, WIDA will provide the Reading and Writing Tier B test of ACCESS for ELLs in Braille for Grades 1-12 (not kindergarten). The cost will be $160 per Braille form. If you have a student who will require the Braille format, contact Susan Beard at 334-242-8038 for further guidance.
  • 12. All testing materials will be returned to the STC after the test administration is completed at each school. No materials will be retained in the school after the conclusion of testing.
  • All materials will be returned to the STC (Butler HS – Assessment and Accountability) no later than the close of business on May 2, 2014 (3:00 pm).
  • 13. Please call UPS by May 2, 2014, to arrange pickup of materials to meet the shipping deadline of May 8, 2014, to MetriTech, Inc.
  • 14. Ship ALL materials to MetriTech as soon as possible after testing is complete. All materials must be shipped to MetriTech no later than May 8, 2014.
the access for ells testing window march 31 may 2 2014
The ACCESS for ELLs testing window March 31 – May 2, 2014
  • The testing window for administration of the ACCESS for ELLs is
    • March 31 – May 2, 2014
    • All testing materials will be returned to the HCS Assessment and Accountability after the test administration is completed at the school.
  • No materials will be retained in the school after testing is completed.
  • All materials will be returned to Assessment and Accountability / Butler HS no later than 3:00 pm on May 2, 2014.
alerts 15 18
Alerts 15-18
  • 15. At the close of scanning for Alabama, MetriTech will post the demographic data captured for each student on MetriTech’s secure web site. LEA’s will have an opportunity to update the demographic information June 10 – 20, 2014 for their students who took the assessment. Information regarding data validation will be provided in an e-mail prior to the validation period.
  • 16. LEA superintendents will receive ACCESS for ELLs and Alternate ACCESS for ELLs test results by July 10, 2014.
  • 17. The LEA student data file for both ACCESS for ELLs and Alternate ACCESS for ELLs will be provided on a CD Rom to the system at no charge. This data may also be accessed electronically using MetriTech's secure FTP site. Directions on how to access this data electronically will be included in the shipment of reports to be received no later than July 10, 2014.
  • 18. Growth Reports for ACCESS for ELLs are now available for systems and schools. Growth data is available for all students with two years of test scores for multiple two-year spans (2009 to 2010, 2010-2011, 2011-2012, and 2012-2013) for every domain and at every grade level. The cost is $200+.15 cents per student for a 1-year subscription. Visit www.metritech.com/wida/growthReport/login.aspx?widaaccessgrwothreportpreview (using the password: preview) to view sample reports. For more information contact MetriTech Customer Service at wida@metritech.com or 800-747-4868.
ordering information
Ordering Information
  • As noted in the Alerts, the window for ordering test materials for ACCESS for ELLs and Alternate ACCESS for ELLs is January 27 – February 21, 2014. MetriTech will send an e-mail to all STCs a few weeks prior to the ordering window with information, including a password, so that materials may be ordered online.
  • Materials for both ACCESS for ELLs and Alternate ACCESS for ELLs can be ordered online. Additionally, large-print and Braille materials can also be ordered at this time.
  • For spring 2014, the ALSDE will pay for the cost of ACCESS for ELLs and Alternate ACCESS for ELLs for each student tested.
  • Each system will receive a 10% overage of materials. The STC should store any extra materials in the secure central storage area.
  • There is a penalty for every test booklet the system orders over the exact number scored plus 15%. The system may be responsible for paying any penalty assessed for excess orders.
receipt of test materials
Receipt of Test Materials
  • Systems having 10 or more schools testing will receive boxes labeled for each school. Systems with fewer than 10 schools testing will receive materials grouped together for the entire district. The School Packing List should be used to assist in separating materials for each school.
  • The packaging of your test materials will depend on your district size.
  • For Systems with 10 or more schools testing:
  • Test materials will be packaged by school. Boxes labeled with the district name will contain paperwork for the STC. All other boxes will be clearly marked for the appropriate school site and will contain the materials ordered for that school.
access make up tests
ACCESS Make-Up Tests
  • The State Dept uses the Overall or Composite scores to determine whether or not we meet our Annual Measurable Achievement Objectives (AMAO).
  • This is similar to our AYP reporting, but for ELLs.
  • In addition, students need to earn a 4.8 or better to exit the ESL program. We cannot obtain the proper student data without all parts (listening, reading, writing, and speaking).
  • Please do your best to make-up tests for absent students.
who takes access
Who takes ACCESS?
  • ALL students identified on I -NOW as LEP Year 1 or LEP Year 2, or LEP Waived Services must take ACCESS for ELLs.
  • This includes ELLs with an IEP for special education.
  • Students who have exited the ESL program (Former Limited English Proficient)  DO NOT take ACCESS for ELLs, and are monitored throughout the year.
test security plan for each school for training personnel on test administration and test security
Test Security Plan for Each School for Training Personnel on Test Administration and Test Security
  • VII. Procedures for Training System Personnel on Test Administration and Test Security
  • Training sessions on test administration and test security will be conducted prior to all test administrations. The system-level training will be conducted approximately one to three weeks before testing. The school-level training will be conducted as soon as possible after system-level training by no later than one week prior to testing. All schools will receive a system-level digital copy of the PowerPoint presentation of the system-level training immediately after each test system-level training session to digitally disseminate to all test administrators and proctors.
  • The STC will be trained during the SDE workshops and will conduct training at the system level. Participants in the system-level training will be central office personnel (to include Special Education Coordinator, 504 Coordinator, and ESL Coordinator), monitors, and BTCs.
  • The BTCs will train principals, test administrators and proctors.
  • Documentation of training will be kept for the system-level and school-level trainings. Documentation will include an agenda for each training session, a sign-in sheet signed by all those in attendance, and a signed Test Security Policy for each individual.
  • All documentation of the system-level training and school-level training will be kept in the STC’s office.
  • All documentation of school-level training will be kept by the BTC at each school with a copy sent to the STC’s office.
reminders for building test coordinators training in each school for test administrators access
REMINDERS for Building Test Coordinators Training in each School for Test Administrators ACCESS
  • The BTC must count and sign for all testing materials when they are issued to the school, and the STC must count and sign for all testing materials when they are returned to Research and Development.
  • The TA must count and sign for all testing materials DAILY when they are issued for administration, and the BTC must count and sign for all testing materials when they are returned immediately following the test administration daily.
setting up the testing room
Setting up the Testing Room
  • Preparing the testing room in advance will facilitate a smooth test administration. It will also help to ensure independent work on the part of the test takers. It is recommended that you:
  • Test in a classroom with desks that can comfortably accommodate the number of students being tested (indicated on the Test Session Roster).
  • Arrange the desks in rows, facing forward, where you, the test administrator, can see all students and circulate between desks. It is important that all students can see and hear you clearly.
  • Obtain enough sharpened pencils for students being tested. Have extra pencils available, as sharpening pencils during a test session could be a distraction. Have a plan for sharpening pencils between test sessions.
  • Make or obtain from your Coordinator a Do Not Disturb: Testing sign to be placed on the outside of the testing room door on test days.
  • Plan to have a table on which to lay out test materials.
  • It is not necessary to cover any print on the walls or on classroom materials.
  • Have reading materials on hand for students who finish early.
  • Have a watch on hand, or make sure there is a functioning clock in the testing room. The Test Administrator'sScript contains guidance on pacing the test.
  • Have equipment available in the room for the Listening Test; either a CD player and Listening CD or a computer with speakers connected to the Internet. See the Test Administration Manual for detailed information.
reminders for building test coordinators training in each school for test administrators
REMINDERS for Building Test Coordinators Training in each School for Test Administrators
  • Distributes testing materials for the EXACT number of students being tested in each setting.
  • Distributes materials to collects material from Test Administrators DAILY.
  • KEEPS on file a record of daily attendance during the test window.
  • KEEPS on file documentation of training activities including attendance records.
pre id labels
Pre-ID Labels
  • A state data file will be submitted to MetriTech to generate Pre-ID labels for students identified as LEP in InformationNOW (INOW).
  • Only those students will have a Pre-ID label generated.
  • If any student does not have a Pre-ID label, all required student demographic information must be hand-gridded on the front and back covers of the test/answer document.
state student id number 10 digit state sti number ssid
State Student ID Number = 10 Digit State STI number (SSID)
  • The unique, 10-digit State Student Identification (SSID) Number and the Social Security Number are included in the demographic section of the test/answer document.
  • The SSID is the 10-digit identification number that the state assigns to each student through the STI/Q-Now system.
  • For any student without a Pre-ID label,
    • the SSID must be coded in the box titled “STATE STUDENT ID” and
    • the social security number must be coded in the box titled “STATE DEFINED OPTIONAL DATA.”
access for ells pre id student label check for accuracy to match sti
ACCESS for ELLs – Pre-ID STUDENT LABEL Check for Accuracy to Match STI

Labels will be placed on the ACCESS for ELLs Answer Document by Building Test Coordinators or Test Administrators.

If any student does not have a pre-ID label or errors exist on the label provided, the test/answer document must be coded by hand.

DO NOT USE pre-ID LABELS WITH ERRORS.

Return all Pre-ID Labels to R&D.

slide45

ABS – Absent

INV – Invalidate (SDE Approval Only)

DEC – Student Refusal to Test

SPD – Do not use this box.

coding answer documents
Coding Answer Documents
  • The ALSDE will submit a state data file to MetriTech in order to generate Pre-ID labels for all students identified as LEP 1 or LEP 2 in InformationNOW (INOW). Only those students will have a Pre-ID label generated. If any student does not have a Pre-ID label, all required student demographic information must be hand-gridded on the front and back covers of the test/answer document.
  • In the event a student’s test/answer document must be hand coded, the unique 10-digit State Student Identification (SSID) Number must be coded in the box titled “State Student ID” and the Social Security Number must be coded in the box titled “State Defined Optional Data”.
  • The language codes for Alabama are the same as those listed in INOW. Language codes can be found on page ACCESS-19.
  • Absences will be recorded by test domain. Instructions for this are found in the TAM.
  • If a Pre-ID Label is available for a student, it should be used.
  • Teachers must verify Pre-ID Label information prior to applying the labels. Pre-ID labels that have been provided for students that will not be tested must be destroyed according to the system’s test security policy. Pre-ID labels that are incorrect should also be destroyed according to the system test security policy. No student should be given a test/answer document with another student’s Pre-ID Label attached. Crossing out the information on the label does not change the information on the label.
pre id labels that are incorrect
Pre-ID Labels that are INCORRECT
  • Pre-ID labels that are INCORECT, must be returned to ACMC.
  • NO student should be given a test booklet with another student’s pre-ID label attached.
  • Crossing out the information on the label does NOT change the information on the label.
the language codes for alabama are the same as those listed in sti inow
The Language Codes for Alabama are the same as those listed in STI/INOW
  • Vietnamese 101
  • Korean 102
  • Arabic 103
  • Laotian 104
  • Cambodian 105
  • Russian 106
  • Japanese 107
  • French 108
  • Portuguese 109
  • Tagalog 110
  • All others 111
absences will be recorded by test domain this year
Absences will be recorded by test domain this year.
  • Absences will be recorded by test domain on the Test/Answer Document/Booklet (Back Sheet).
  • Instructions for this are found in the Test Administrator Manual.
certificated employees must administer access
Certificated Employees must administer ACCESS
  • ACCESS must be administered by certificated employees. In some cases, this requirement many necessitate the use of general education teachers.
  • If there are additional questions regarding this requirement, please contact Dr. Cathy McNeal in Research and Development, at (256) 428 6966.
accommodations
Accommodations
  • Accommodations on ACCESS for ELLs and Alternate ACCESS for ELLs are available to EL students with disabilities receiving special education or 504 services.
  • The Accommodations Checklist for ACCESS for ELLs and Alternate ACCESS for ELLs can be found in the Alabama Student Assessment Program Policies and Procedures for Students of Special Populations Manual, Appendix C.
  • WIDA will provide the Reading and Writing, Tier B tests only, for ACCESS for ELLs, in Braille format, for students in grades 1-12.
test administration
Test Administration
  • ACCESS for ELLs consists of four domains: Listening, Reading, Writing, and Speaking. Listening, Reading, and Writing tests may be administered in groups of up to 22 students.
  • Listening and Reading tests consist of multiple-choice questions, and may be administered separately or together in one session.
  • The Listening test is approximately 25-40 minutes and the Reading is approximately 35-45 minutes.
  • The Writing test takes approximately 30 minutes for Grades 1-2 and approximately 60 minutes for Grades 3-12.
  • The Speaking test is individually administered and takes approximately 15 minutes per student. The Speaking test is scored by the test administrator.
  • WIDA recommends that ACCESS for ELLs be administered in the following sequence: Listening and Reading, followed by Writing, then Speaking. However, this is a suggested sequence. The tests may be administered in any order. For further guidance on how to schedule the tests, see the TAM pages 33-38.
  • All four sections of Alternate ACCESS for ELLs are individually administered and takes approximately 20 minutes per test.
  • Alternate ACCESS for ELLs is not tiered. All students in the same grade-level cluster take the same test. All of the tests are adaptive and all sections are scored by the test administrator.
test administration1
Test Administration
  • The Listening test will be delivered via a CD or streamed from the MetriTech Web site. It is imperative that a quiet testing environment is provided as listening items cannot be repeated.
  • Equipment needed to administer the Listening test includes a CD player or a desktop or laptop computer (if playing the CD on the computer or streaming audio from the internet) and speakers.
  • Headphones are not needed. Refer to the TAM for additional information.
  • While ACCESS for ELLs and Alternate ACCESS for ELLs are not timed tests, they do have approximate administration times.
  • Test administrators should monitor student progress and allow them a few minutes beyond the suggested times if the students appear to be near completion on a given task.
  • Students who are struggling and/or clearly will not finish within about ten minutes should be stopped.
  • All test materials will be returned to the STC after the test administration is completed at each school.
  • No materials will be retained in the school after the conclusion of testing.
returning materials
Returning Materials
  • The following materials must be returned to HCS Assessment and Accountability :
  • Used test/answer documents
  • All unused testing material
  • Test Administration Scripts and Picture Cue Booklets
  • Test Administration Manuals
  • Kindergarten Materials
  • Sort and stack all the test/answer documents for each school separately by grade cluster/tier.
  • Place the completed School Header Sheet for that school, grade cluster, and tier on top of the stack.
scoring
Scoring
  • Students must achieve a composite score of 4.8 or higher on ACCESS for ELLs in order to be considered English language proficient.
  • Once a 4.8 composite score has been attained, students will exit the program and enter a two-year monitoring phase.
  • During this two-year monitoring phase, students will not be assessed with ACCESS for ELLs.
  • Students who have exited the program and are in the two-year monitoring phase will no longer receive accommodations on any state assessments.
  • The Listening, Speaking, Reading, and Writing domains of Alternate ACCESS for ELLs do not include test items that target levels above proficiency level 3.
  • Therefore, students taking this test cannot achieve a score of 4.8.
reporting
Reporting
  • For the purpose of accountability, ACCESS for ELLs or Alternate ACCESS for ELLs may be used for reading participation credit for students enrolled the first 12 months in a U.S. school.
  • At the close of scanning for Alabama, MetriTech will post the demographic data captured for each student on MetriTech’s secure Web site.
  • Systems will have an opportunity to update the demographic information for accuracy.
  • This process is vitally important to the accuracy of the reports.
  • STCs will receive information regarding data validation via e-mail prior to the Data Validation window.
  • The student data file for both ACCESS for ELLs and Alternate ACCESS for ELLs will be provided on a CD Rom to the system at no charge.
  • This data may also be accessed electronically using MetriTech’s secure FTP site. Directions on how to access this data electronically will be included when reports are shipped.
  • Optional services and reports are available from MetriTech. The LEA must pay for these services and reports. In order to purchase, please complete the ORDER FORM-OPTIONAL SERVICES AND REPORTS which is included with the test materials.
reports
Reports
  • For System Use
    • District Frequency Report 1 copy
  • In addition, the student data file will be provided on a CD Rom and can be accessed electronically. Directions on how to access the data will be included with the District Frequency Report.
  • For School Use
    • School Frequency Report (School) 1 copy
    • Teacher Report (School) 1 copy
    • Student Roster Report (School) 1 copy
    • Parent/Guardian Report (Student) 1 copy
  • Growth Reports for ACCESS for ELLs are available for systems and schools. These reports are intended to help educators identify system and school level patterns in language growth. Growth data is available for all students with two years of test scores for multiple two-year spans (2009-2010, 2010 to 2011, 2011-2012, and 2012-2013) in all domains. The cost is $200 per system or school + .15 per student for a 1-year subscription. For additional information, contact MetriTech via email at wida@metritech.com or by phone at 800-747-4868.
storage and destruction of testing materials
Storage and Destruction of Testing Materials
  • All testing materials for ACCESS for ELLs and Alternate ACCESS for ELLs will be returned to the STC when test administration is completed at each school. No materials will be retained in the school after testing is completed. All materials will be returned to the STC no later than the final day of the testing window.
  • TAMs, test booklets, test administrator scripts, and kindergarten manipulatives must be stored in a secure location in the Local Education Agency (LEA).
  • All ACCESS for ELLs and Alternate ACCESS for ELLs materials (used and unused) will be returned to MetriTech when tests are returned for scoring. No materials should be left in the LEA.
  • Any materials that are not returned to MetriTech (e.g., a student gets sick on one of the test/answer documents) must be documented on the Documentation of Materials Not Returned Form. These materials must be destroyed according to the individual school system’s test security plan.
alternate access for ells scores
Alternate ACCESS for ELLs Scores
  • The Listening,
  • Speaking,
  • Reading and
  • Writing domains on Alternate ACCESS do not include test items that target levels above proficiency level 3.
  • Therefore, students taking this test cannot achieve a score of 4.8.
how long does it take to administer access for ells
How long does it take to administer ACCESS for ELLs?
  • While ACCESS is not a timed tested, it does have approximate administration times.
  • Test Administrators should monitor student progress and allow them a few minutes beyond the suggested times if the students appear to be near completion on a given task.
  • Students who are struggling and/or clearly will not finish within about ten minutes should be stopped.
  • Also, for group administration be sure to allow 15 minutes for distribution and collection of materials.
  • 1. Session 1 Group Administration (60 minutes)
    • Listening (25 minutes)
    • Reading (35 minutes)
  • 2. Session 2 Group Administration (60 minutes)
    • Writing (60 minutes)
  • 3. Session 3 Individual Administration (15 minutes)
    • Speaking Test (15 minutes)
  • 4. Kindergarten sessions (30 minutes per student)
    • All components are individually-administered
access test schedule for test administration
ACCESS TEST Schedule for Test Administration
  • In most schools, the group-administration tests (Listening, Reading, and Writing) will be administered to each tier of students in two test sessions.
  • While ACCESS is not a timed test, the whole-group sections of the test have approximate administration times.
test administration overview
Test Administration Overview
  • Listening and Reading can be administered together in one group session (approximately 75 minutes)
  • Writing is administered in a separate group session (approximately 75 minutes)
  • 15-20 students per group session
  • Speaking is administered individually
  • All test sessions must occur within state’s testing window
slide68

The LEA must require the completion of ALL ACCESS for ELLs between February 7 – March 18, 2011. The following schedule is included as an aid for planning test administration. These times are approximate guidelines.

sti data for ells and ayp
STI Data for ELLs and AYP
  • ELL/LEP is a subgroup for AYP Accountability
  • Check your STI System Operators to be sure that all data relating to ELL/LEP status in the STI is accurate and up to date.
reading participation and lep 1 students
Reading Participation and LEP 1 students
  • ACCESS can be used for reading participation credit for students enrolled the first 12 months in a U.S. school for accountability reporting.
lep 1 students ahsge
LEP 1 Students & AHSGE
  • LEP 1 students, during their first 12 months in a U.S. school, will not be required to participate in the
  • language, science, or social studies subtest of the AHSGE;
lep 1 students ayp math participation
LEP 1 Students & AYP MATH Participation
  • LEP students, during their first 12 months in a U. S. School, MUST take the appropriate MATHEMATICS portion of the
  • ACT Aspire.
  • Or the AHSGE.
  • With accommodations as necessary, but their scores WILL NOT be included in accountability determinations.
  • These students will be counted as participants toward meeting the 95% participation requirements for MATHEMTICS.
who is an lep1 student and how long is the student considered lep1
Who is an LEP1 student and how long is the student considered LEP1?
  • An LEP student during their first academic year of enrollment in U.S. school is defined as an LEP student who has attended schools in the united States (not including Puerto Rico) for less than 12 months.
  • The definition provides a window – the student’s first 12 month attending school in the U.S. – within which time such a student is entitled to a one-time exemption from academic content assessment in reading/language arts.
access for ells assessment report
ACCESS for ELLs Assessment Report
  • Teacher Report (1 copy)
  • Student Roster Report (cumulative folder)
  • School Frequency Report (school)
  • Parent/Guardian Report (send home to Parent/Guardian)
what goes in the cum folder from access
What goes in the cum folder from ACCESS?
  • The ACCESS Individual Student Roster Reportsgo in the individual student’s cum folder.
  • The ACCESS reports should be placed in the student’s cumulative folder if the student transfers during the school year.
sample letter to notify parents guardians of test results
Sample Letter to Notify Parents/Guardians of Test Results
  • August, 2013
  • Dear Parent or Guardian,
  • This past winter, ELL students in grades kindergarten through twelfth grade participated in the administration of the ACCESS for ELLs language proficiency test. ACCESS now provides a standardized measurement of academic language proficiency for English Language learners (ELL) students throughout the state of Alabama. With this information, we will also be able to monitor individual ELL student progress on an annual basis.
  • Enclosed you will find your child’s results on ACCESS. The Parent/Guardian Reports provides information about your child’s English Language Proficiency Level. This information is for you to review and keep.
  • If you have any questions regarding these tests or the information that is being sent to you about how your child did on these tests, please contact your child’s ELL teacher, building principal, or HCS Research and Development.
  • Sincerely,
principal s duties
Principal’s Duties
  • Takes responsibility for all Student Assessment Program activities in the school, including
  • test security,
  • instruction,
  • administration,
  • remediation, and
  • written documentation.
monitoring access for ells
Monitoring ACCESS for ELLs
  • ACCESS assessment must be monitored this school year by the principal.
  • The ACCESS Monitoring forms should be returned on
    • May 2, 2014 filled out by the Principal.
  • Test Irregularities must be report immediately to Research and Development (Alabama Test Security Policy Agreement).
irregularity reports
Irregularity Reports
  • This form should be completed at the end of EACH testing session if appropriate.
  • Note any defects in materials as well as the serial numbers of the booklets or number of answer documents that had to be replaced.
  • Note the name(s) of student(s) who does not complete the test because of misconduct or illness.
  • Note any unusual interruption.
  • Irregularity Reports are given to the System Test Coordinator to be filed locally. In cases of unusual circumstances the SDE will be notified of an Irregularity Report (e.g., bomb threats or cheating).
act plus writing non secure materials2
ACT Plus Writing Non-Secure Materials
  • All ACT Plus Writing materials, both secure and non-secure, will be shipped to the system test coordinator. 
  • The crosswalk provided by ACT was to indicate to you who within the schools should receive materials when they arrive. 
    • For example, the TAC in each school will handle accommodated materials. 
  • In most cases the TAC is the BTC, but in some cases they are different. 
  • Because of the rule concerning relatives of students testing, ACT wanted to make sure that you knew which persons should receive materials in the schools.
student data and test session training1
Student Data and Test Session Training
  • Welcome
  • Viewing / Selecting Organizations
  • Updating Student Data
  • Updating a Students Personal Needs Profile
  • Creating Test Sessions
  • Adding and Removing Students from Test Sessions
  • Printing Student Authorization Letters
  • Monitoring Test Sessions
  • Generating System IDs
  • Support
  • Training Management System (TMS)
    • Recorded training modules
    • http://actaspire.tms.pearson.com
  • Avocet
    • Manuals, File Layout, Ancillary Materials
    • http://actaspire.avocet.pearson.com
personal needs profile overview1
Personal Needs Profile – Overview
  • Once placed into a computer based or paper test session, a students PNP supports cannot be edited if the selected PNP support requires a specific online form type, or paper material for delivery.
  • Orders must be placed in advance of the test window to ensure that paper based materials are delivered to the field in a timely fashion.
  • Students with supports selected in their PNP do not necessarily require their own specific test session.
support contacts
Support Contacts
  • ACT Aspire Support Center
    • 888-802-7502
    • ACTAspire_Implementation@ACTAspire.org
  • Training Management System (TMS)
    • Recorded training modules
    • http://actaspire.tms.pearson.com
  • Avocet
    • Manuals, File Layout, Ancillary Materials
    • http://actaspire.avocet.pearson.com