HEICS Operations

1. HEICS Operations Principles of HEICS HEICS Structure Organizational Charts Job Action Sheets Supporting Forms During the next few minutes we will look at the process which is beginning to standardize the way these diverse organizations deliver emergency services to those in need. During the next few minutes we will look at the process which is beginning to standardize the way these diverse organizations deliver emergency services to those in need.

2. Principles of HEICS Responsibility-oriented chain of command This is an organizational structure that provides for the addressing of many facets of an emergency. It provides a manageable scope of supervision for all functions/positions. Wide acceptance through commonality of mission and language Through the use of a broadly accepted organizational chart and generic position titles, the ICS system has found expanding acceptance in both public and private based management circles.

3. Principles of HEICS Prioritization of duties with the use of Job Action Sheets The Job Action Sheets are position job descriptions that have a prioritized list of emergency response tasks. The Job Action Sheets also serve as reminders of the lines of reporting and promote the documentation of the incident. Applicability to varying types and magnitudes of emergency events The HEICS is a flexible program that can be expanded or scaled back to meet the particular needs of a specific crisis.

4. Principles of HEICS Thorough documentation of actions taken in response to the emergency The Job Action Sheets and the associated forms promote vigorous documentation of both personnel and overall facility response to the crisis. This comprehensive documentation may improve recovery of financial expenditures, while it decreases liabilities. Expeditious transfer of resources (mutual aid) within a particular system or from one facility to another The idea of sharing material and human resources in time of need is not new to hospitals. Mutual aid among medical institutions will be facilitated which a common system of management and terms.

5. Principles of HEICS Flexibility in implementation of individual sections or branches of the HEICS Activation of the HEICS based plan can be customized to meet the needs of a particular crisis. Minimal disruption to existing hospital departments by virtue of parallel job qualifications/duties The HEICS Organizational Chart and Job Action Sheets are designed to mitigate a crisis affecting the medical facility. However, it is readily apparent that there are many individuals within the day-to-day management structure whose jobs closely match those of the HEICS.

6. HEICS Structure

7. HEICS Organization Chart Ideal span of control is 5 workers per supervisor

8. HEICS Organization The ICS has five functional areas. Each is led by a Section chief that reports to the Incident Commander.The ICS has five functional areas. Each is led by a Section chief that reports to the Incident Commander.

9. Functional Responsibilities Incident Commander Overall responsibility In charge of all functions Directs, Controls, Orders Resources Information Officer -- Media Safety Officer Liaison Officer -- Next Level ICS

10. Functional Responsibilities OPERATIONS [mission: Carry out the medical objective to the best of staff's ability] Reports to Incident commander Direct tactical actions

11. Functional Responsibilities PLANNING[mission: Determine and provide for the continuance of each medical objective; Planning Section personnel prompt and drive all HEICS officers to develop long range action plans, as well as short range plans. Prepare action plan Maintain resource and situation status

12. Functional Responsibilities LOGISTICS [mission: Provide a hospitable environment and materials for the overall medical objective] Facilities Services Materials Communications

13. Functional Responsibilities FINANCE/ADMIN[mission: Provide funding for present medical objective and stress facility-wide documentation to maximize financial recovery and reduction of liability] Track Costs Evaluate Fiscal Considerations

14. Incident Operations The Incident Command System can expand or contract as the situation demands. There is no event too small or too large to be managed using ICS. -At the start of an incident, the first person on the scene activates and incident command system and becomes the Incident Commander. As the event grows, more staff are added as required to effectively manage the situation. As the situation is controlled, staff positions may be consolidated, and finally, at the conclusion of the event, all functions are once again under the control of a single person, the incident commander.The Incident Command System can expand or contract as the situation demands. There is no event too small or too large to be managed using ICS. -At the start of an incident, the first person on the scene activates and incident command system and becomes the Incident Commander. As the event grows, more staff are added as required to effectively manage the situation. As the situation is controlled, staff positions may be consolidated, and finally, at the conclusion of the event, all functions are once again under the control of a single person, the incident commander.

15. HEICS Job Action Sheets

16. HEICS Job Action Sheets

17. HEICS Job Action Sheets

18. Supporting Forms