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US Bank Presentation to State of California CAL-Card Participants. Presentation Agenda. US Bank Team CAL-Card Facts and Tips U.S. Bank / Access Online Web Tool Transaction Management (TM) Transaction Approval Process (TAP) Taking your Program to the Next Level Free Consultation

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Presentation Transcript
slide1

US Bank

Presentation to

State of California

CAL-Card Participants

presentation agenda
Presentation Agenda
  • US Bank Team
  • CAL-Card Facts and Tips
  • U.S. Bank / Access Online Web Tool
    • Transaction Management (TM)
    • Transaction Approval Process (TAP)
  • Taking your Program to the Next Level
    • Free Consultation
    • Accounts Payable Analysis
    • Payment Plus
your us bank team who to call
Your US Bank Team – Who to Call
  • Relationship Manager (RM) and Account Manager (AM)
    • Program reviews, product updates, issues and concerns, rebate information
    • Program optimization, program opportunities, new bank products, accounts payable analysis
  • Account Coordinator Team (AC)
    • Account inquiry, manual authorizations, assistance with reporting, day to day service requests
    • Access Online user ids, custom reports, data files, rush cards
    • Access Online training and guidance
  • Technical Integration Manager (TIM)
    • Technical solutions
    • Access Online or ERP integration
    • Access Online enhanced functionality
  • Customer Service Representative (CSR)
    • Cardholder inquiries and declines
    • Transaction information or vendor authorization
  • Technical Help Desk
    • Reset passwords, assistance with running reports
    • Technical problems with Access Online
your us bank calcard team
Your US Bank CALCard Team

Relationship Management Account Coordinator

Courtney Hoppe, RM Amy Eubanks

(310) 379-9292 612-973-1256

courtney.hoppe@usbank.com amy.eubanks@usbank.com

Sarah Fortune, RM Matt Conn

(612) 973-1329 (612) 973-1328

sarah.fortune@usbank.com matthew.conn@usbank.com

Susan Fowler, AM

(503) 620-3716

susan.fowler@usbank.com

cal card facts and tips
CAL-Card Facts and Tips
  • USBank Access Online– https://access.usbank.com
    • New Program Administrators request user id and password through AC
    • Existing Program Administrators are set up create user ids in Access Online
  • Access Online WBT (Web Based Training) has separate passwords
    • To request WBT passwords e-mail calcard@usbank.com
    • Training tool for PA, BO and Cardholders
  • Merchant Authorization Templates (MCC) customizable by agency
    • Work with AC to develop new templates
  • Program Administrators and Billing Officials contact AC
    • Business hours 8:00 PT to 5:00 PT
    • After hours contact Customer Service
  • Cardholders work directly with Program Administrators
    • Cardholder can call Customer Service for questions 800-344-5696
slide7

Access® Online Key Points

  • Secure Account Management Tool Developed by USBank
  • Supports multiple user types
    • Program Administrators
    • Billing Contacts
    • Approvers
    • Cardholders
  • Hierarchy driven
  • On-line Statements and Statement Billing Files
    • Go green
  • Maintain Control & Audit
slide8

Transaction Allocation

Transaction Management

Program Management

Review/Dispute

Account Setup

Default Accounting Code

Account Maint.

Comments

Automated MCC Allocation

MCC Auth Control

Reallocate

Manager Approval

Manage Tax

Real-time Reporting

Web Statements

User Line Items

Transaction Approval

Statement

Approval

Valid Value Lists

Client System Validation

Access® Online Functionality

Reporting

Management

Financial

Supplier

Tax

Global

Flex (Ad-hoc)

Financial Extract

Scheduling

Formats/Layout

Distribution

Notifications

Standard Extract

Custom Extract

access online data retention
Access Online Data Retention
  • Cardholder Statements
    • 18 months of statements available for download and print
  • 6 Months of Transaction Management
  • 24 Months of Reporting
    • Administration
    • Financial Management
    • Program Management
    • Supplier Management
    • Tax and Compliance Management
  • **7 Years of Data available through your Account Coordinator**

U.S. Bank Confidential

processing hierarchy overview
Hierarchy Components

Bank – Always 4 Digit Number

Agent – 4 Digit Number Bank Assigned

Company – 5 Digit Number Bank Assigned

16 Digit Managing Account number is assigned

Billing Level

Division

Level in Hierarchy to identify Approvers or ability to sort cardholders on Managing Account statement

Department

Level in Hierarchy to further identify Approvers or sorting on Managing Account statement

Processing Hierarchy Overview
processing hierarchy overview11
Processing Hierarchy Overview

Account Information

Hierarchy in Access Online

access online transaction management tm
Access Online Transaction Management (TM)
  • Allocation and accounting code management
  • Allows you to delegate updating accounting code information per transaction to individual cardholders, or their managers and approvers
    • Client definable Accounting Code Structure to layout segment field names and lengths to match your systems
    • Structures are also customizable by hierarchy if different units within an organization use different field names and lengths
    • Flexible system of entitlements and account assignment for users allow multiple users access to review and update transactions
    • Allow users to update allocation information on more than one transaction and save time on their data entry
transaction approval process tap
Transaction Approval Process (TAP)
  • Allows a client to require at least two users to review and electronically sign transactions for an audit trail after posting
  • TAP is optional and can be used with or without the allocation features, but if they are used together, allocation information is locked once approved
  • Approval status is maintained with every transaction, and can be worked either individually, or in batches to save time
  • Approvals are completed by "forwarding" transactions to a selected manager user, who can then make changes, forward them on to another manager, reject them, or mark them final approved
program optimization though
Program Optimization though…

VisaPerformSource Analytical Tools

and

take your program to the next level
Take your Program to the Next Level
  • Consultation to analyze payments processes
  • Identify cost savings and rebate opportunity
    • Visa PerformSource:
      • Accounts Payable Analysis
        • Identifies spend with Visa-accepting suppliers and quantifies card expansion opportunities
      • Best Practice Diagnostic
        • Identifies opportunities to adopt best practice policies, procedures and management practices
        • Consultative approach built upon best practices studies
access online payment plus
Access Online Payment Plus

INVOICE RECEIPT

ERP PROCESS

APPROVAL

CODING

PAYMENT

Automation – Security – Efficiency – Delivery - Reconciliation

access online payment plus benefits
Access Online Payment Plus Benefits

Innovative payment tool that allows you to expand your existing program

Great fit for AP payment processing

Decrease check payments – cost savings

Automate higher-dollar payments without losing visibility and control

Increase days payable, float time

Rebate opportunities

19

features
Features

Payments made efficiently

Payment delivery through U.S. Bank Access Online

Payment instructions may be sent via secure file

Online and on demand payment instructions

Dynamic credit adjustment

Payment mechanism is a cardless supplier account

Multiple invoices may be included on one payment

Secure supplier payment notification

Including remittance advice

features21
Features

Reconciliation and Audit Reporting

Automatically matches transactions and provided payment instructions

Matched/unmatched transaction reporting

Financial extract for integration

Reporting for internal AP reconciliation

access online payment plus22
Access Online Payment Plus

Agency

U.S. Bank

Supplier

Send

Payment

Instruction

File

Load

Payment

Instructions

1

Receive

Payment

Notification

Update

Limits &

Set Controls

Retrieve

Selected

Account

2

3

Access Online Payment Plus

Secure Supplier

Notification

G/L and

ERP

Integration

4

Load

Transactions

Reconcile

5

Process

Payment

Transaction

Mgmt

Financial

Extracts

22

supplier enablement services
Supplier Enablement Services
  • Payment Plus Enablement Team
    • Modify accounts payable analysis to identify acceptors of Payment Plus
    • Supplier identification and prioritization to fit your business case
    • Dedicated resources to partner with you and your suppliers during implementation
    • Enables the supplier to begin accepting Payment Plus on your behalf
contact us bank relationship management to get started
Contact US Bank Relationship Management to get started

Accounts payable analysis

Build business case

Review recommendations

Choose payment method

(Card or Payment Plus)

Prioritize suppliers

Communicate with suppliers

Transact with Payment Plus

Save Money!