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Florida’s Transient Student Process Webinar. We will be using chat and a conference call for audio purposes. To participate in the conference call, follow these steps: Dial-in Number 1-888-670-3525 Enter the Participant Passcode 448-680-0642 followed by the # key

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florida s transient student process webinar
Florida’s Transient Student Process Webinar
  • We will be using chat and a conference call for audio purposes. To participate in the conference call, follow these steps:
    • Dial-in Number 1-888-670-3525
    • Enter the Participant Passcode 448-680-0642 followed by the # key
  • To minimize feedback, please mute your phone and computer microphone.
slide2

Florida’s Transient Student Process: Admissions, Registration,

and Financial Aid

Dr. John Opper

Director of Distance Learning and Student Services

transient student admissions application process
Transient Student Admissions Application Process

4

  • Background
  • Oversight
  • Roles
  • Legislation
  • Components
  • Process
background the tsaa process
Background: The TSAA Process

5

  • Efficiently sends a transient student application to the Host institution’s admissions system
  • Provides students the ability to apply financial aid when taking courses at an institution other than their Home institution
  • Provides necessary information and controlled workflows for institutions
  • Allows for the electronic transfer and receipt of information and records for admissions and readmissions, financial aid, and transfer of credit awarded to the student’s degree-granting institution
background development of the tsaa
Background: Development of the TSAA

6

  • 2008 – House Appropriations Higher Education Committee proposed that registration for online courses be as simple as buying an item online
  • 2008 – Proviso language was included in the appropriations bill to create a streamlined, automated, online registration system
  • 2008-2009 – Online Registration/Admissions Workgroup tasked with providing advice and assistance for development and implementation of the system
  • 2010 - 2012 – System planning and development, live online registration, and financial aid implementation
oversight florida virtual campus
Oversight: Florida Virtual Campus

7

  • Florida Virtual Campus (FLVC) – s. 1006.73 (
    • Provides support services to Florida’s public universities and colleges and facilitates cross-institutional collaboration
    • Expands student access to rich library collections
    • Provides student and faculty access to online teaching, learning, and research tools
  • TSAA Oversight
    • FLVC legislatively mandated to implement and oversee the TSAA process
    • FLVC collaborates with the Transient Admissions Steering Committee to ensure the needs and requirements of the student, institution, and legislation are met
tsaa roles
TSAA Roles

9

  • Student
    • Initiates TSAA process online, registers at Host institution once approved
  • Home institution
    • Degree-granting institution, provides initial approval of student application, requests information and enrollment verification through FASTER, reviews and disburses financial aid, awards credit
  • Host institution
    • Authorizes transient admission, provides direct instruction, uses FASTER to send verification of enrollment and final course grade to Home institution
legislation florida statute 1006 73 6 c
Legislation: Florida Statute 1006.73(6)(c)

10

  • FLVC requirements
    • Implement and oversee the transient process
  • Institution requirements
    • Usethe TSAA process
    • Implement financial aid procedures
    • Transfer credit awarded by the transient institution (Host) to the degree-granting institution (Home)
  • Optional transient student fee ($5 maximum)
    • Colleges – Florida Statute 1009.23 (17)
    • Universities – Florida Statute 1009.24(14)
financial aid master consortium agreement
Financial Aid Master Consortium Agreement

12

  • When a student takes courses from more than a single institution and wishes to receive federal financial aid, a signed agreement is required between the participating institutions
  • In Florida, a single master agreement was created to streamline the process
    • Establishes conformity among public higher education institutions allowing transient students to receive financial aid
    • Clearly defines the roles of the Host and Home institutions
    • Signed by all institution Presidents
financial aid master consortium agreement1
Financial Aid Master Consortium Agreement

13

  • The Home institution agrees to:
    • Apply all approved courses to the student’s degree
    • Determine course and student eligibility for financial aid
    • Process and disburse financial aid to the student
    • Administer satisfactory academic progress
financial aid master consortium agreement2
Financial Aid Master Consortium Agreement

14

  • The Host institution agrees to:
    • Allow the Home institution to provide financial aid to the student for the period of enrollment
    • Provide enrollment verification and information for students eligible for financial aid
    • Place a hold on the student’s transcript if needed
tsaa customization and admissions process
TSAA Customization and Admissions Process

15

TSAA Customization and Admissions Process

customized workflow
Customized Workflow

16

  • Some areas of the TSAA can be customized by the institution's TSAA Administrator from the institution's “Summary” and “Options” tabs For example:
    • General instructions and information provided to students at the beginning of the TSAA form
    • Routing that matches the institution’s workflow (e.g., more than one approval step, immunization verification)
customized workflow1
Customized Workflow

17

  • Customized instructions
  • Customized admissions routing – review and approval by more than one department
customized workflow2
Customized Workflow

18

  • Customized workflow routing – review and approval by multiple departments or programs
customized workflow3
Customized Workflow

19

  • Customized questions – ensure important questions are answered and verified to prevent automatic denial
tsaa process for the student
TSAA Process for the Student

20

Student searches for a course at the Host institution (for Face to Face/ hybrid courses) OR on the FLVC website (for online courses)

Host and Home institution agree that TSAA process applies

Student submits TSAA form online to register as a transient student

Student registers for course at Host institution

TSAA process continues…

admissions student enters requested information
Admissions: Student Enters Requested Information

21

  • Student enters requested information
slide22

Admissions: Student Selects Institution Information

22

  • Student selects home and host institutions as well as term and year
admissions student enters requested courses
Admissions: Student Enters Requested Courses

23

  • Student enters courses (pre-populated if selected from the online catalog)
admissions student answers financial aid questions
Admissions: Student Answers Financial AidQuestions

24

  • Student answers admissions and financial aid questions
tsaa process for the home institution
TSAA Process for the Home Institution

25

Home Institution:

Academic and

Financial Aid Approval

tsaa process for the home institution1
TSAA Process for the Home Institution

26

Student has

indicated eligibility for and intent to use financial aid

Application is reviewed and approved by Registrar at Home institution

Application is reviewed and approved by the Program Advisor at Home institution

Yes

No

TSAA moves to Host institution for review

All chosen courses are eligible for financial aid

Yes

No

Financial aid representative reviews form to determine if TSAA ends or moves to Host institution for review

Financial aid approved for all courses - TSAA moves to Host institution for review

home institution program advisor registrar approval
Home Institution: Program Advisor, Registrar Approval

27

  • Program advisor and registrar approval – last step for those not using financial aid
home institution financial aid approval
Home Institution: Financial Aid Approval

28

  • Financial aid approval – last step for those using financial aid
tsaa process for the host institution
TSAA Process for the Host Institution

29

Host Institution:

Admissions and Registration

tsaa process for the host institution1
TSAA Process for the Host Institution

30

  • Student receives notification and registers for course at Host institution
  • Host institution determines registration approval

Yes

Host institution reviews TSAA

No

No action needed - student notifiedthrough FLVC website

host institution receives completed tsaa
Host Institution: Receives Completed TSAA

31

  • Host institution receives notification that TSAA is ready for review
host institution admissions approval
Host Institution: Admissions Approval

32

  • Host institution reviews application for admissions approval
enrollment reporting and verification
Enrollment Reporting and Verification

34

  • Home institution requests information through FASTER (cost, enrollment verification, and transcript for financial aid recipients)

Term Begins

Drop/Add closed

Home institution reviews enrollment and disburses financial aid as needed

Host institution sends requested information through FASTER

Home institution requests enrollment verification from the Host institution as needed throughout the term

enrollment reporting and verification1
Enrollment Reporting and Verification

35

  • Best Practices: Frequency of reporting and verification
    • Capture change in enrollment for those receiving financial aid (drop/add/withdrawal)
    • Steering Committee recommendations
tsaa process at end of term
TSAA Process at End of Term

36

  • Home institution takes appropriate action (Bright Futures repayment if dropped class; Title IV Returns if withdrawal)

Student changes enrollment status (drop/add/ withdrawal)

Yes

No

  • Host institution sends transcript to Home institution through FASTER
  • Home institution awards credit

Term Ends

student faq s
Student FAQ’s

37

  • Understanding the process and purpose of TSAA
  • Canceling application
  • Checking application status
  • Applying credit earned to home institution
  • Clarifying financial aid for TSAA
summary
Summary

38

  • Institutions are required by law to use TSAA process
  • FLVC is legislatively mandated to work with institutions to implement TSAA process
  • TSAA is streamlined and automated to mirror the “paper” process
  • Three roles: Student, Home, Host
  • Instructions and routing can be modified to follow established workflows
slide40

Florida's Transient Student Process: Admissions, Registration, and Financial Aid by Florida Virtual Campusis licensed under a Creative Commons Attribution 4.0 International License.

1753 W. Paul Dirac DriveTallahassee, Florida, 32310

www.flvc.orghelp@flvc.org850.922.3176