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m m magic milestones The Agile PMO. Raising the PMO bar ~ PMOSIG Conference Presented by: Adrian Quinney 8 th March 2011. Contents. Agile background Values of Agile Scrum Agile & the PMO Challenge Delivering the Agile PMO. Agile PMOs.

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m m magic milestones the agile pmo
mmmagic milestones

The Agile PMO

Raising the PMO bar ~ PMOSIG Conference

Presented by: Adrian Quinney

8th March 2011

  • Agile background
    • Values of Agile
    • Scrum
  • Agile & the PMO Challenge
  • Delivering the Agile PMO
agile pmos
Agile PMOs

“over the 10 years that the PPSOSIG has been in existence, as a profession we've just about got to grips with dealing with waterfall projects, their delivery and their governance.”

“How do we fare with agile projects then? "Not very mature"  

“we really need to start having the debates and formulating the approaches right now, if the PPSO is to survive in this new world”

Taken from the August 2010 newsletter by Chris Walters

values of agile
Values of Agile
  • Individuals and interactions over processes and tools
  • Working software over comprehensive documentation
  • Customer collaboration over contract negotiation
  • Responding to change over following a plan

While there is value in the items on the right, we value the items on the left more.

what is scrum
What is Scrum?
  • Scrum has been used as a framework to develop complex products since the early 1990s.
  • Framework consists of a set of Scrum Teams and their associated roles; Time-Boxes, Artifacts, and Rules
  • Employs an iterative, incremental approach to development for predictability and risk control
  • Every Sprint - teams build and deliver increments of potentially shippable functionality that adheres to a working definition of “done.”
  • Encourages self organising & managing teams

“In almost every instance in which Scrum has been applied, exponential productivity gains have been realised”.

(Ken Schwaber and Mike Beedle, 2002)

artefacts roles time boxes
Artefacts, Roles, Time-Boxes

Scrum Roles

  • Product Owner – Prioritises the backlog
  • Scrum Master – Runs the daily “scrums”
  • Scrum Team – Delivers artefacts and products
  • Time-Boxes
  • Release Planning Meeting
  • Sprint
  • Sprint Planning Meeting
  • Sprint Review
  • Sprint Retrospective
  • Daily Scrum.


  • Product Backlog
  • Release Burndown
  • Sprint Backlog
  • Sprint Burndown


Remaining Work

Remaining Hours of Work

Planned Remaining Work

Number of Days

scrum lifecycle
Scrum Lifecycle
  • Courtesy of Mountain Goat Software – Mike Cohen
agile pmo experience
Agile PMO Experience

Maverick Television


Agile Challenge

Wow this agile stuff means I don’t have to document anything!

Wow this agile stuff means I can give the users untested products!

Wow this agile stuff means we don’t need project managers anymore!

Wow this agile stuff means we don’t need change control on our project anymore!


scrum the pmo
Scrum & the PMO






how agile challenges the pmo
How Agile challenges the PMO
  • Misalignment of governance with Agile
    • Protracted sign off & workflows
    • Waterfall End stage gateways
    • Creates overhead and lack of accountability
  • Misalignment of tools, techniques and reporting
    • Can’t keep pace with velocity of sprints
    • Disconnect between scrum board & PPM tools
    • New ways of reporting
      • scrum boards, backlogs, burndown charts

Image: Michal Marcol / FreeDigitalPhotos.net

how agile challenges the pmo1
How Agile challenges the PMO
  • Initially most staff in the PMO resist the transition to Scrum
    • Change is personally and professionally frightening
    • Absence of PMO in Scrum and agile literature
    • The “Process Police” staff are protective due to compliance requirements
  • Scrum scatters traditional project management responsibilities
    • Scrum Master, Product Owner and the Team,
    • Project managers questioning their role.

Image: Bernie Condon / FreeDigitalPhotos.net

the agile pmo1
The Agile PMO
  • People & Organisation
  • Run the Agile PMO as a Scrum Team
    • Optimise for throughput & velocity
    • Eliminate waste – non value added activity
  • Support & empower Scrum Teams
    • Establish training environment
    • Provide coaching & mentoring
    • Maintain consistency across scrum teams

Image: FreeDigitalPhotos.net

the agile pmo2
The Agile PMO
  • Methods & Process
  • Debunk Corporate Governance
    • Re-engineer waterfall workflows
    • Reduce heavy weight sign off
    • Focus on business outcomes rather than meaningless deadlines
  • Portfolio Management
    • Split Large projects
    • Terminate the Sick
    • Limit Work in Progress (WIP)

Image: luigi diamanti / FreeDigitalPhotos.net

the agile pmo3
The Agile PMO
  • Tools
  • PMO reporting
    • Reduce death by PowerPoint & Excel
    • Establish & collect appropriate metrics
  • PMO tools
    • Implement lightweight PPM & agile tools
      • Aspyre, @Task , Versionone, Agile buddy, TeamPulse, Miniscrum, Jira ...
    • Deploy collaboration tools
      • Basecamp, Huddle, Confluence, Mingle …

Image: luigi diamanti / FreeDigitalPhotos.net

the agile pmo4
The Agile PMO
  • Traditional Tools
  • AspyrePPM tool (inc’ integrated reporting & meetings) http://www.mosaiquegroup.com
  • @Task PPM tool (inc’ integrated reporting ) http://www.attask.com
  • Agile Tools
  • Gravity - Scrum tool ( inc’ dynamic taskboard) www.gravitydev.com
  • Pivotal Tracker – Agile Tool http://www.pivotaltracker.com
  • Versionone - Agile tool (inc’ reporting, taskboard) http://www.versionone.com
  • Collaboration Tools
  • Basecamp - (Online PM collaboration) http://basecamphq.com/
  • Huddle - (Online PM collaboration) http://www.huddle.com
m m magic milestones

Please contact us for more information

Adrian Quinney

Account Director

Magic Milestones Ltd

Birmingham, UK



mmmagic milestones