finding the 25 th hour technology time management tools to ease your pain
Download
Skip this Video
Download Presentation
Finding The 25 th Hour: Technology & Time Management Tools To Ease Your Pain

Loading in 2 Seconds...

play fullscreen
1 / 20

Finding The 25 th Hour: Technology & Time Management Tools To Ease Your Pain - PowerPoint PPT Presentation


  • 96 Views
  • Uploaded on

Finding The 25 th Hour: Technology & Time Management Tools To Ease Your Pain. NABE/NCBP/NCBF February 2003 John R. Maley, Indianapolis [email protected] Why Talk About Time Management & Technology Is Your Bar’s Website Doing All It Can For You Maximizing What You Get Out Of The Web

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Finding The 25 th Hour: Technology & Time Management Tools To Ease Your Pain' - aram


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
finding the 25 th hour technology time management tools to ease your pain

Finding The 25th Hour: Technology & Time Management Tools To Ease Your Pain

NABE/NCBP/NCBF February 2003

John R. Maley, Indianapolis

[email protected]

our agenda
Why Talk About Time Management & Technology

Is Your Bar’s Website Doing All It Can For You

Maximizing What You Get Out Of The Web

Remote Connectivity

Maximizing PDAs/Laptops

Managing Phones

Managing Meetings

Managing Paper

Managing Your Day

Managing Email

Selecting and Managing Tech Vendors

Our Agenda
why talk about time management technology
Why Talk About Time Management & Technology?
  • How Many Of Us Could Use More Time?
  • How Many Of Us Have Missed A Deadline?
  • How Many Of Us Have Forgotten A Task – Perhaps Right After The Phone Call?
  • How Many Of Us Feel Out Of Control Some Days?
  • How Many Of Us Could Provide Better Service & Be More Professionally Satisfied?
think of the most productive people you know
Think Of The Most Productive People You Know
  • Are They Really Smarter?
  • Do They Work Harder Than You, Or Just More Efficiently?
  • Or Are They Just Better Organized, Better Time Managers, And Maximizers Of Proven Technologies?
but who is this guy from indiana
But Who Is This Guy From Indiana?
  • Lessons From Managing Technology At My Firm
  • Lessons From Managing My Own dot.com
  • Lessons From Service As 2002 President of Indianapolis Bar Associations
is your bar s website doing all it can for you
Is Your Bar’s Website Doing All It Can For You?
  • Do You Have A Site?
  • Is It Current?
  • Do Members Use It?
  • Who Is Responsible For Upkeep?
  • Is It A Stale Brochure Or A Daily News Source
  • Can Members Join/Renew On-Line
  • Can Members Register & Pay For Events On-Line
  • Is The Back-End Automated?
your website
Your Website
  • How Is Your Traffic?
  • Do You Even Know?
  • If Not You Can And Should – Webtrends
  • IBA Statistics: 15,000 indybar.org Pages Viewed In December, 1900 Visitors Who Hit The Site More Than Once
  • Is Your URL A Logical & Easy One?
  • Are You Pushing Your URL As A Brand?
  • Are You Posting Your Own Digital Photos?
getting the most out of the web otherwise
Getting The Most Out Of The Web Otherwise
  • Do You And Your Staff Use The Web Otherwise?
  • What Connectivity Do You All Have: T-1? DSL? Cable? Dial-Up?
  • Do You Open Several Browsers Each Day?
  • To Your Website? To Google? To Others?
  • Is Your Staff Using Bookmarks
remote connectivity
Remote Connectivity
  • Do You Have Access To Office Email Today Remotely?
  • How About From Home?
  • How About Your Staff?
  • What Happens When Someone Is Out Sick?
  • What Are Your Options For Remote Connectivity?
maximizing pdas laptops
Maximizing PDAs& Laptops
  • Paper Is The Evil Of Time Management & Productivity – Laptops & PDAs Are The Solution
  • Never Take A Paper Note Again – NEVER!!!!!!!!!!!!!
  • ALWAYS Have A PDA With Keyboard Or Laptop
  • Take Organized, Brief Notes – But Use TASK As Your Keyword, And Assign DATE And STAFF or VOLUNTEER For Accountability
  • Immediately After Meeting, Get Notes To PC, Calendar Dates & Tasks, & Email To Whomever Needs Them
more pda tips
More PDA Tips
  • UltraLight Laptops For Exec. Staff
  • PDAs For All Others w/Keyboard
  • Get A PDA With Combined Cell, Email, Contact Dbase
  • Sync Daily
  • Include Contact Info & Details In Appt Box
managing phones
Managing Phones
  • Phone Calls Can Impede Good Time Management – But Sometimes There’s Still No Substitute For The Phone Call
  • But Most Bar Management Can Be Done By Email
  • Know Who Uses Email & Who Doesn’t
  • Force Your Leadership To Email
  • Make Daily Voice-Mail Messages
more phone tips
More Phone Tips
  • Invite Email Instead Of Voice-Mail
  • Try Emailing In Response To Phone Calls
  • Keep Vmail Box Clean – Don’t Store Things There
  • Listen To Vmail Only 1x
  • Check Vmail Over The Weekend
managing meetings
Managing Meetings
  • Meetings, Like Paper, Are A Time Management Black Hole
  • Avoid Meetings When Possible
  • Ensure Start & Stop Time and Agenda
  • Get Meetings Started On Time
  • Ensure Reminders Go Out 5 Days & 1 Day Prior
  • Consider PowerPoint For Your Agenda
managing eliminating paper
Managing/Eliminating Paper
  • Avoid Paper Like The Plague
  • Stop Generating Paper
  • Don’t Paper File Things You Have Electronically
  • And Convert Paper To Electronic Medium When Keeping Something
  • Never Touch Paper More Than 1x, Certainly Not More Than 2x
  • Create Customized Post-It Notes
managing your day week month year life
Managing Your Day, Week Month, Year, Life
  • At End Of Each Day Spend At Least One Minute Planning Next Day
  • Manage Others’ Expectations Of You Through Email Rule & Vmail Message
  • Schedule Workouts, Vacations, Doctors’ Appointments, etc. Well In Advance
  • Protect Your Mondays & Fridays So You’ll Keep Your Weekends
managing email
Managing Email
  • More On This From Me At 10 a.m., But For Now:
    • Use Multiple Folders
    • Use Multiple Rules
    • Subject Lines
    • Teach Staff Email Protocol
selecting managing tech vendors
Selecting & Managing Tech Vendors
  • Big Is Not Always Better
  • Importance Of Relationships
  • Managing Costs
my 5 closing tips
My 5 Closing Tips
  • Rid Your Office Of Paper
  • Let Your Bar Website Be Your Main Communication & Registration Vehicle
  • Don’t Give Out Your Bar’s Address Or Fax # Unless Asked (& Then Still Resist!)
  • Equip All Staff With PDAs With Keyboards
  • Learn How To Manage Email Before It Manages You
ad