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International Conference October 2007. International Conference October 2007. Developing a Binder for a District Wide Master Plan. Ron McPherson, Associate Superintendent of Operations Clear Creek Independent School District. Russ Wallace, AIA, Director of Facilities and Planning

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Presentation Transcript
slide1

International Conference

October 2007

International Conference

October 2007

Developing a Binder for a

District Wide Master Plan

Ron McPherson, Associate Superintendent of Operations

Clear Creek Independent School District

Russ Wallace, AIA, Director of Facilities and Planning

Clear Creek Independent School District

Rick Blan, AIA, Principal

PBK

slide2

DEMOGRAPHICS

INSTRUCTION

FINANCE

District History

  • Formed 1948
  • 110 Square Miles
  • Twelve Municipalities in Harris and Galveston County
  • Over 37,000 Students
  • Growth of over 800-1,000 Per Year
  • 27th Largest District in Texas
  • Over 4,500 Employees
  • Serves highly educated community
  • Highly political organizations/clubs

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide3

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide4

DEMOGRAPHICS

INSTRUCTION

FINANCE

District History

  • Lack of community trust
  • Inconsistent in passing bonds
  • Multiple open records requests seeking financial information
  • No positive press or public relations effort
  • TSPR Audit due to two community members

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide5

DEMOGRAPHICS

INSTRUCTION

FINANCE

What Comes Next?

“If we continue to do what we have always done, we will continue to get what we have always gotten.” - Richard McCain

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide6

DEMOGRAPHICS

INSTRUCTION

FINANCE

What Comes Next?

  • How does CCISD convince stakeholders they are being heard?
  • How does CCISD prove to the community there is change at the top?
  • How can CCISD regain the community’s confidence that the old way of business no longer exists?
  • How can CCISD change perception?

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide7

DEMOGRAPHICS

INSTRUCTION

FINANCE

District Master Plan Goals

  • Create one document that organizes District Standards and Long Range Plans
  • Involve all departments, staff and administrators form Conception to Completion
  • Create a district document that tracks logically from Demographics Data to Bond Planning

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide8

DEMOGRAPHICS

INSTRUCTION

FINANCE

District Master Plan Goals

  • Develop or Incorporate the following information:

Demographics Data

Curriculum and Instruction Standards

Finance Plan

Staffing Plan

Technology Standards

Facilities and Maintenance Standards

Land Needs

Capital Funding Plan

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide9

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide10

DEMOGRAPHICS

INSTRUCTION

FINANCE

Demographics, Capacities

  • Demographics Study prepared by third party consultant and presented to Board of Trustees
  • Capacities of existing facilities gathered by Facilities Department and Consultants
  • Comparison of Existing Capacities vs. Demographic Study is used to plan new facilities resulting in Chapter 6 Data

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide11

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Projections Through 2020 Matches

Clear Plan 2020 Long Range Facilities Plan

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide12

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Existing Capacities

Compared to Projections

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide13

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

Create Capacities Methodology and Have All Campuses Sign Off On Final Capacity Number

FACILITIES

LRFP

LAND

slide14

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Track Portables, However Do Not Include As Capacity Generator

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide15

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide16

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Instructional Plan

  • Include Board Approved District Instructional Plan
  • Include Instructional Framework Standards
  • Educate*Equip* Excel
  • Portrait of a Graduate

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide17

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide18

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide19

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide20

DEMOGRAPHICS

INSTRUCTION

FINANCE

Financial Plan

  • 2007 – 2008 Budget Priorities
  • District Financial Plan
  • District Financial Standards
  • District Financial Forecast

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide21

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide22

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide23

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Technology Plan

  • District Technology Plan
  • District Technology Standards
  • Technology Equipment and Operating Lifecycles

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide24

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Clearly States District Plan and

District Goals

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide25

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

Identifies All Technology Needs and Related Cost For

New and Existing Schools

FACILITIES

LRFP

LAND

slide26

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

Identifies All Equipment Lifecycles and Replacement Needs

FACILITIES

LRFP

LAND

slide27

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Staffing Plan

  • Elementary Staffing Standards
  • Intermediate Staffing Standards
  • High School Staffing Standards

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide28

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

Identifies Staffing Standards for Elementary, Intermediate, High School and Support Facilities, Which Relates to New Facility Start-Up Cost

STAFFING

FACILITIES

LRFP

LAND

slide29

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Long Range Facilities Plan

  • Clear Plan 2020
  • Existing Facilities Capital Improvements Plan
  • New Facilities Planning Requirements

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide30

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Clear Plan 2020 Includes: Demographics, Existing Facility Surveys, Capital Improvement Projects,

and Long Range Facilities Needs

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide31

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Clear Plan 2020

Web Based Database

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide32

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

All Facilities Identified: Age, Sq.Ft., Site Plans, Floor Plans, Roof Plans, Facilities Needs and Cost

STAFFING

FACILITIES

LRFP

LAND

slide33

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide34

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Facilities Construction Standards

  • Project Cost Worksheets
  • Facilities Specifications Matrix
  • Facilities Technology Standards
  • Facilities FF&E Standards

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide35

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide36

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide37

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide38

DEMOGRAPHICS

INSTRUCTION

FINANCE

Linked To Excel File

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide39

DEMOGRAPHICS

INSTRUCTION

FINANCE

Linked To Excel File

LINKED TO EXCEL FILE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide40

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Land

  • State of Texas School District Map
  • Overall District Facilities Map
  • District Owned Property for Proposed Future Facilities

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide41

Clear Springs HS

DEMOGRAPHICS

INSTRUCTION

FINANCE

All Existing Facilities Identified

As Well As Vacant Property Used For Growth Needs

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide42

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Capital Funding Plan

  • Bond Referendum Planning Timeline
  • Bond Referendum Template

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide43

DEMOGRAPHICS

INSTRUCTION

FINANCE

Bond Election Planner

and Timeline

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide44

DEMOGRAPHICS

INSTRUCTION

FINANCE

Linked To Excel File

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide45

DEMOGRAPHICS

INSTRUCTION

FINANCE

Funding Timeline and Cash Flow

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide46

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

Appendix

  • TEA Facilities Standards
  • TEA Library Standards
  • ClearPlan 2020 CD Format
  • Design and Construction Specifications Standards CD Format

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide47

DEMOGRAPHICS

INSTRUCTION

FINANCE

APPENDIX

TECHNOLOGY

CAPITAL

STAFFING

FACILITIES

LRFP

LAND

slide48

International Conference

October 2007

International Conference

October 2007

Developing a Binder for a

District Wide Master Plan

Ron McPherson, Associate Superintendent of Operations

Clear Creek Independent School District

Russ Wallace, AIA, Director of Facilities and Planning

Clear Creek Independent School District

Rick Blan, AIA, Principal

PBK

slide49

International Conference

October 2007

International Conference

October 2007

Developing a Binder for a

District Wide Master Plan

Ron McPherson, Associate Superintendent of Operations

Clear Creek Independent School District

Russ Wallace, AIA, Director of Facilities and Planning

Clear Creek Independent School District

Rick Blan, AIA, Principal

PBK