A few tricks to take you beyond the basics of Microsoft Office 2010

1. A few tricks to take you beyond the basics of Microsoft Office 2010 GCPS Tech Tips Microsoft Word 2010: Adding Sample Text

2. WORD 2010: Adding Sample Text Gwinnett County Public Schools is committed to providing information related to student technology use in a manner that is clear, concise, organized, accessible, and current. To that end, GCPS has provided articles and handouts on its web site. The following resource is provided for information only and is NOT an official policy or procedure of Gwinnett County Public Schools. This resource may be used by schools and the school communities to share information and ideas around student technology use. Should a conflict between the information on this site and the existing policy, regulation or rule occur, then the official or approved policy, rule or regulation supersedes the resources in this document.

3. WORD 2010: Adding Sample Text Sometimes you need to lay out a brochure, a poster, or a school newspaper before you actually have the content that will go into it. Instead of leaving white space where the words will go, it can help to visualize the final product if you insert sample text.

4. WORD 2010: Adding Sample Text Sample text is sometimes called dummy text. In the advertising world, it is often referred to as “Greeking” because it looks like text but can’t really be read... even by a Greek.

5. WORD 2010: Adding SampleText Of course, you could just type in the Gettysburg Address to fill the space... but that would take a while and might be a little distracting. Fourscore and seven years ago, our forefathers brought forth on this continent...

6. WORD 2010: Adding Sample Text Luckily, Word has a function that will automatically fill whatever space you designate to fill. You do not have to cut and paste a thing — and you can tell Word exactly how much sample text to supply.

7. WORD 2010: Adding Sample Text Here’s how to do it. Locate the cursor at the place in your document where you want to insert the sample text.

8. WORD 2010: Adding Sample Text • Now, type in the formula for sample text. • Equal sign followed by… • The letters r a n dfollowed by… • Open parenthesis followed by… • The number of paragraphs of sample text you want... a comma... the number of sentences you want in each sample paragraph followed by… • Close parenthesis. • There are no blank spaces in the formula

9. WORD 2010: Adding Sample Text When you press Enter... Word will fill in sample text according to the number of paragraphs and the number of sentences you asked for in each paragraph.

10. WORD 2010: Adding Sample Text Wehave used the formula “two, comma, three” in this example. That would insert two paragraphs of three sentences each. When you write your formula, replace the two with the number of paragraphs youwant and the three with the number of sentences you want in each paragraph. =rand(2,3)

11. WORD 2010: Adding Sample Text With your formula in place, simply press Enter...

12. WORD 2010: Adding Sample Text If your document is using text boxes for specialized information, the sample text formula can be used there as well. Simply type the formula inside the text box.

13. WORD 2010: Adding Sample Text Once you hit the Enter key, the sample text appears in the text box. Now you can format the sample text in the way you want it.

14. WORD 2010: Adding Sample Text After inserting the sample text, you can apply formatting that demonstrates the font and size you plan to use later in your finished product. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks. On the Insert tab, the galleries include items that are designed to coordinate with the overall look of your document. You can use these galleries to insert tables, headers, footers, lists, cover pages, and other document building blocks.

15. WORD 2010: Adding Sample Text That’s all there is to it. Below are the step-by-step directions for adding sample text to Word documents. A neat trick for busy editors! • Step-by-Step: • - Locate the cursor where you want the sample text to start. • - Type in the sample text formula: =rand(0,0) • - Press “Enter”. • - Format the sample text as you want it to look in the final product.