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Michigan Merit Examination (MME)

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Michigan Merit Examination (MME)

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  1. Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September 12, 2007 1

  2. Welcome and Introductions Michigan Department of Education Joseph Martineau Jim Griffiths Pat King Pearson Tracey Koffron ACT Craig Walker Diane Walters Ryan Christensen 2

  3. Today’s Agenda • Who tests in Spring 2008 • What’s new for Spring 2008 • Areas for Improvement • How to conduct a successful test administration • MME critical dates and schedule • Review of the test site establishment process 3

  4. Today’s Agenda, continued • Review of testing requirements (facilities & staffing) • Training workshops – what to expect, who must attend • Students testing with accommodations • Home school students • Non-public school students 4

  5. Today’s Agenda, continued • Enrollment & materials orders • Helping students prepare for the MME • Sources of Information • Questions and Answers 5

  6. Questions? • Email – answers@resa.net • Fax: 734-334-1857 6

  7. Who tests in Spring 2008? • All 11th graders • 12th graders eligible for a free retest • 12th graders who have not tested previously 7

  8. What’s New for Spring 2008 • Mathematics assessment based on the High School Mathematics Content Standards and Expectations • Additional time for Michigan mathematics • Reduced time for Michigan science • Reduced time for social studies 8

  9. What’s New for Spring 2008 - ACT • Spring 2008 Workshop Training • No Cell Phones (state testing) • Students with prior ACT-Approved accommodations – Spring 2008 • 12th Grade Participants 9

  10. What’s New for Spring 2008 - ACT • Accommodations deadlines extended • Handling Exceptions • Students newly identified • Transfer students • Rapid onset of a medical condition 10

  11. What’s New for Spring 2008 - PEM • Enhanced enrollment screens • Managing 11th and 12th grade students • Administration manual updates • Standard • Students testing with accommodations • Combined Accommodations Roster and Testing Report Form 11

  12. Areas for Improvement – Day 1 • Virtually all test invalidations were preventable – Plan ahead to ensure all staff are trained and prepared • Provide accurate enrollment volumes • Return materials – Day 1 to ACT, Days 2-3 to PEM • ACT - DVDs 12

  13. Areas for Improvement – Day 2 and Day 3 • Return Material Labels • Simplify Material Ordering Process • Initial Enrollment • Additional Orders • Carrier Pick-up Windows 13

  14. How to Conduct a Successful Test Administration • Become familiar with MME procedures and calendar • Assign responsibilities • Manage the test day schedule • Read all training materials and supervisor manuals 14

  15. How to Conduct a Successful Test Administration, continued • DON’T Wait until it’s too late • DON’T miss DUE DATES • Ask Questions – Don’t assume • STATE TESTING is NOT ACT National Testing or MEAP 15

  16. MME Critical Dates • Initial Testing (Spring 2008) • March 11: ACT Plus Writing • March 12: WorkKeys and Michigan Mathematics • March 13: Michigan Science and Social Studies 16

  17. MME Critical Dates • Makeup Testing (Spring 2008) • March 25: ACT Plus Writing • March 26: WorkKeys and Michigan Mathematics • March 27: Michigan Science and Social Studies 17

  18. MME Critical Dates • Accommodations Testing Windows (Spring 2008) • Day 1 - March 11 – March 25 • Day 2 - March 12 – March 26 • Day 3 - March 13 – March 27 18

  19. Future Administration Dates 19

  20. Major Activities on the HorizonFor Spring 2008 • Establish/renew Michigan high schools as test sites • Identify/confirm key staff • Test Supervisor (TS) • Back-up Test Supervisor (BU) • Test Accommodations Coordinator (TAC) • Apply for testing accommodations • Train key staff • Test Supervisor • Back-up Test Supervisor • Test Accommodations Coordinator 20

  21. MME 2007-2008 Schedule 21

  22. MME 2007-2008 Schedule 22

  23. MME 2007-2008 Schedule 23

  24. MME 2007-2008 Schedule 24

  25. MME Test Center Renewal/Establishment • Renewal/Establishment Packets sent to high schools the week of September 4 • Sent to HS principals • Courtesy copy sent to District Assessment Coordinators • Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form. • Deadline for return of Principal’s materials September 28 25

  26. MME Test Center Renewal/Establishment • Review key documents • Standard Testing Requirements • School Schedule and Site Options for Administration of the 2008 Michigan Merit Examination 26

  27. Key Documents, continued • Summary of Test Administration Policies • Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors • Qualifications for Test Accommodations Coordinators 27

  28. MME Test Center Renewal/Establishment • Documents to be returned by September 28, 2007: • Principals – MME Appointment of Testing Staff & School Information form. • Test Supervisors - ACT State Testing 2008 Test Supervisor and Facilities Profile 28

  29. MME Test Center Renewal/Establishment, continued • Back-up Test Supervisors - ACT State Testing 2008 Back-up Test Supervisor Profile • Test Accommodations Coordinators - ACT State Testing 2008 Test Accommodations Coordinator Profile 29

  30. Assessment Sites • Preferred site is in a quiet wing of the high school • School in session for all students, or • School for testing students only • Off-site administration • Community College • ISD/RESA • Other public facility • Other private facility • Each site must be approved by ACT 30

  31. Assessment Facilities • Choice of testing rooms for standard time administration • Uncrowded seating – prefer classrooms with 25-30 examinees • Manageable security – prefer no more than 100 examinees in one room • Good lighting, comfortable temperature, quiet atmosphere 31

  32. Assessment Facilities • Adequate writing surfaces • No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT • Must accommodate both test booklet and answer document 32

  33. Assessment Facilities • Seating arrangements (Applies Equally to Desks and Tables) • Seats must be assigned by testing staff as students enter room • Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) • Minimum of 3 feet apart front-to-back (measured head-to-head) • All students must face the samedirection, directly behind one another 33

  34. Assessment Facilities • Freedom from distractions • No one not involved in testing may be in the room • Uninterrupted testing period required for all days of testing • No unnecessary noises (bells, public address systems, etc. must be turned off) • Testing rooms must be separated from regular school activities 34

  35. Required MME Personnel • Test Supervisor • Responsible for all MME assessment activities • Responsible for all testing materials • Back-up Test Supervisor • Responsible to serve if Test Supervisor unable to do so • Will assist the Test Supervisor • Test Accommodations Coordinator • Assures that each student requiring accommodations applies for them - ACT-approved or state-allowed • Coordinates all Accommodations Testing for your school • These personnel needed in each high school • Named by September 28 35

  36. Avoiding Conflicts of Interest • Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. • To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety: • Test (and Backup) Supervisors may notbe related to anyexaminee taking the ACT/WorkKeys in 2007-2008 anywhere in Michigan. • Room supervisors and proctors may not assist in a room where any relative is being tested 36

  37. Avoiding Conflicts of Interest • TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) • Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics) 37

  38. Other Assessment Personnel • Required number of qualified assistants per room • 1 room supervisor required for each room, • Plus1 proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3) • Testing staff may not be • Involved in test preparation for commercial gain outside of normal teaching responsibilities • Enrolled in high school 38

  39. Assessment Administration • Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e.g., room supervisor, proctors, readers) • Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing. • Students assigned seating 39

  40. Assessment Administration • No food or drink are permitted in testing room(s) – this applies to both staff and examinees. • NO CELL PHONES IN TESTING ROOM • Schedule adjustments will be necessary for students with different schedules (e.g., night classes) • All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am. 40

  41. Security • Receipt, check-in, and verification of test booklets by serial numbers • Restricted access at alltimes from moment of receipt to return (documented “chain of custody”) • Answer documents not returned to students after test responses are gridded • Immediate and complete return of all Day 1 materials to ACT; and all Day 2 and Day 3 materials to Pearson Educational Measurement as outlined in “return of materials” procedures 41

  42. Security • Identification of examinees at check in (personal recognition or photo ID) • Direct consultation with ACT to handle testing irregularities for Day 1 • Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2 or 3 • Unannounced observation of assessment administration in selected schools 42

  43. Exact Timing of the Tests • More than one timepiece must be used in each room to ensure back-up • Time remaining may not be posted • All timing instructions must be read verbatim from the supervisor’s manuals 43

  44. Documentation of Test Day Procedures • Testing Staff List returned with answer documents • Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room • Testing Irregularity Report Form(s) returned with answer documents • Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 3) completed accurately 44

  45. Training Workshops – what to expect, who must attend • Half – Day Training Sessions • Workshop materials available at each session • ONLY for “Named” Test Staff-- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session. 45

  46. Training Workshops – what to expect, who must attend • What will be covered: • Testing Requirements – before, during, and after testing • Procedures for Day 1, Day 2, and Day 3 • Ordering materials • Returning materials • Avoiding the Pitfalls • Testing with Accommodations • In-school training – room supervisors and proctors • Question and Answers 46

  47. Training Workshops – what to expect, who must attend • Arrive Early – All Attendees must sign-in • THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators. • A portion of the training will be via video/DVD – you will have the opportunity to order a copy of the video following your training. 47

  48. Training Workshops – what to expect, who must attend • If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME. • If you have previously been trained in one of last year’s 12 “official” workshops, and choose not to attend this year, we will send you a packet of new materials. 48

  49. Nov 6 – Kalamazoo Nov 6 – Traverse City Nov 7 – Alpena Nov 8 – Marquette Nov 8 – Mt Pleasant Nov 9 – Sault Ste Marie Nov 12- Warren Nov 13 – Lansing Nov 14 – Grand Rapids Nov 15 – Novi Nov 16 - Detroit Training Dates and Locations 49

  50. Following the Training • Testing staff must read and be familiar with both the Day 1 and Days 2-3 supervisor’s manuals (included with training materials) • The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder. 50