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Michigan Merit Examination (MME). Spring 2008 MME Preliminary Planning September 12, 2007. Welcome and Introductions. Michigan Department of Education Joseph Martineau Jim Griffiths Pat King Pearson Tracey Koffron ACT Craig Walker Diane Walters Ryan Christensen.

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Michigan Merit Examination (MME)


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    1. Michigan Merit Examination (MME) Spring 2008 MME Preliminary Planning September 12, 2007 1

    2. Welcome and Introductions Michigan Department of Education Joseph Martineau Jim Griffiths Pat King Pearson Tracey Koffron ACT Craig Walker Diane Walters Ryan Christensen 2

    3. Today’s Agenda • Who tests in Spring 2008 • What’s new for Spring 2008 • Areas for Improvement • How to conduct a successful test administration • MME critical dates and schedule • Review of the test site establishment process 3

    4. Today’s Agenda, continued • Review of testing requirements (facilities & staffing) • Training workshops – what to expect, who must attend • Students testing with accommodations • Home school students • Non-public school students 4

    5. Today’s Agenda, continued • Enrollment & materials orders • Helping students prepare for the MME • Sources of Information • Questions and Answers 5

    6. Questions? • Email – answers@resa.net • Fax: 734-334-1857 6

    7. Who tests in Spring 2008? • All 11th graders • 12th graders eligible for a free retest • 12th graders who have not tested previously 7

    8. What’s New for Spring 2008 • Mathematics assessment based on the High School Mathematics Content Standards and Expectations • Additional time for Michigan mathematics • Reduced time for Michigan science • Reduced time for social studies 8

    9. What’s New for Spring 2008 - ACT • Spring 2008 Workshop Training • No Cell Phones (state testing) • Students with prior ACT-Approved accommodations – Spring 2008 • 12th Grade Participants 9

    10. What’s New for Spring 2008 - ACT • Accommodations deadlines extended • Handling Exceptions • Students newly identified • Transfer students • Rapid onset of a medical condition 10

    11. What’s New for Spring 2008 - PEM • Enhanced enrollment screens • Managing 11th and 12th grade students • Administration manual updates • Standard • Students testing with accommodations • Combined Accommodations Roster and Testing Report Form 11

    12. Areas for Improvement – Day 1 • Virtually all test invalidations were preventable – Plan ahead to ensure all staff are trained and prepared • Provide accurate enrollment volumes • Return materials – Day 1 to ACT, Days 2-3 to PEM • ACT - DVDs 12

    13. Areas for Improvement – Day 2 and Day 3 • Return Material Labels • Simplify Material Ordering Process • Initial Enrollment • Additional Orders • Carrier Pick-up Windows 13

    14. How to Conduct a Successful Test Administration • Become familiar with MME procedures and calendar • Assign responsibilities • Manage the test day schedule • Read all training materials and supervisor manuals 14

    15. How to Conduct a Successful Test Administration, continued • DON’T Wait until it’s too late • DON’T miss DUE DATES • Ask Questions – Don’t assume • STATE TESTING is NOT ACT National Testing or MEAP 15

    16. MME Critical Dates • Initial Testing (Spring 2008) • March 11: ACT Plus Writing • March 12: WorkKeys and Michigan Mathematics • March 13: Michigan Science and Social Studies 16

    17. MME Critical Dates • Makeup Testing (Spring 2008) • March 25: ACT Plus Writing • March 26: WorkKeys and Michigan Mathematics • March 27: Michigan Science and Social Studies 17

    18. MME Critical Dates • Accommodations Testing Windows (Spring 2008) • Day 1 - March 11 – March 25 • Day 2 - March 12 – March 26 • Day 3 - March 13 – March 27 18

    19. Future Administration Dates 19

    20. Major Activities on the HorizonFor Spring 2008 • Establish/renew Michigan high schools as test sites • Identify/confirm key staff • Test Supervisor (TS) • Back-up Test Supervisor (BU) • Test Accommodations Coordinator (TAC) • Apply for testing accommodations • Train key staff • Test Supervisor • Back-up Test Supervisor • Test Accommodations Coordinator 20

    21. MME 2007-2008 Schedule 21

    22. MME 2007-2008 Schedule 22

    23. MME 2007-2008 Schedule 23

    24. MME 2007-2008 Schedule 24

    25. MME Test Center Renewal/Establishment • Renewal/Establishment Packets sent to high schools the week of September 4 • Sent to HS principals • Courtesy copy sent to District Assessment Coordinators • Principals – select/confirm your school’s Test Supervisor, Back-up Test Supervisor, and Test Accommodations Coordinator. Then complete the MME Appointment of Testing Staff & School Information form. • Deadline for return of Principal’s materials September 28 25

    26. MME Test Center Renewal/Establishment • Review key documents • Standard Testing Requirements • School Schedule and Site Options for Administration of the 2008 Michigan Merit Examination 26

    27. Key Documents, continued • Summary of Test Administration Policies • Qualifications and Responsibilities for Test Supervisors and Back-up Test Supervisors • Qualifications for Test Accommodations Coordinators 27

    28. MME Test Center Renewal/Establishment • Documents to be returned by September 28, 2007: • Principals – MME Appointment of Testing Staff & School Information form. • Test Supervisors - ACT State Testing 2008 Test Supervisor and Facilities Profile 28

    29. MME Test Center Renewal/Establishment, continued • Back-up Test Supervisors - ACT State Testing 2008 Back-up Test Supervisor Profile • Test Accommodations Coordinators - ACT State Testing 2008 Test Accommodations Coordinator Profile 29

    30. Assessment Sites • Preferred site is in a quiet wing of the high school • School in session for all students, or • School for testing students only • Off-site administration • Community College • ISD/RESA • Other public facility • Other private facility • Each site must be approved by ACT 30

    31. Assessment Facilities • Choice of testing rooms for standard time administration • Uncrowded seating – prefer classrooms with 25-30 examinees • Manageable security – prefer no more than 100 examinees in one room • Good lighting, comfortable temperature, quiet atmosphere 31

    32. Assessment Facilities • Adequate writing surfaces • No lapboards permitted; temporary surfaces resting on chair arms or back of chair in front must be reviewed and approved by ACT • Must accommodate both test booklet and answer document 32

    33. Assessment Facilities • Seating arrangements (Applies Equally to Desks and Tables) • Seats must be assigned by testing staff as students enter room • Minimum of 3 feet apart side-to-side (measured shoulder-to-shoulder) • Minimum of 3 feet apart front-to-back (measured head-to-head) • All students must face the samedirection, directly behind one another 33

    34. Assessment Facilities • Freedom from distractions • No one not involved in testing may be in the room • Uninterrupted testing period required for all days of testing • No unnecessary noises (bells, public address systems, etc. must be turned off) • Testing rooms must be separated from regular school activities 34

    35. Required MME Personnel • Test Supervisor • Responsible for all MME assessment activities • Responsible for all testing materials • Back-up Test Supervisor • Responsible to serve if Test Supervisor unable to do so • Will assist the Test Supervisor • Test Accommodations Coordinator • Assures that each student requiring accommodations applies for them - ACT-approved or state-allowed • Coordinates all Accommodations Testing for your school • These personnel needed in each high school • Named by September 28 35

    36. Avoiding Conflicts of Interest • Test (and Back-up) Test Supervisors have access to secure test materials prior to testing. • To avoid the appearance of a conflict of interest, and to protect relatives (children, step-children, grandchildren, nieces, nephews, siblings, in-laws, spouses, and persons under your guardianship) from allegations of impropriety: • Test (and Backup) Supervisors may notbe related to anyexaminee taking the ACT/WorkKeys in 2007-2008 anywhere in Michigan. • Room supervisors and proctors may not assist in a room where any relative is being tested 36

    37. Avoiding Conflicts of Interest • TACs – May not be related to or guardian of any examinee participating in MME accommodations testing anywhere in Michigan this year. (see list of relatives / guardians on prior slide) • Testing staff supporting accommodations – May not be involved in coaching high school athletics or college athletics (applicable only if student testing with accommodations participates in athletics) 37

    38. Other Assessment Personnel • Required number of qualified assistants per room • 1 room supervisor required for each room, • Plus1 proctor for every 25 examinees in the room after the first 25 (i.e., 26-50=1; 51-75=2; 76-100=3) • Testing staff may not be • Involved in test preparation for commercial gain outside of normal teaching responsibilities • Enrolled in high school 38

    39. Assessment Administration • Test Supervisors and TACs are responsible for training the staff that will assist them during the testing (e.g., room supervisor, proctors, readers) • Assessment administration staff will need to review procedures at least 30 minutes prior to the start of testing. • Students assigned seating 39

    40. Assessment Administration • No food or drink are permitted in testing room(s) – this applies to both staff and examinees. • NO CELL PHONES IN TESTING ROOM • Schedule adjustments will be necessary for students with different schedules (e.g., night classes) • All test sites must test on the designated test days with testing as the first activity of the morning, starting no later than 9 am. 40

    41. Security • Receipt, check-in, and verification of test booklets by serial numbers • Restricted access at alltimes from moment of receipt to return (documented “chain of custody”) • Answer documents not returned to students after test responses are gridded • Immediate and complete return of all Day 1 materials to ACT; and all Day 2 and Day 3 materials to Pearson Educational Measurement as outlined in “return of materials” procedures 41

    42. Security • Identification of examinees at check in (personal recognition or photo ID) • Direct consultation with ACT to handle testing irregularities for Day 1 • Direct consultation with Pearson Educational Measurement to handle testing irregularities for Day 2 & Day 2 or 3 • Unannounced observation of assessment administration in selected schools 42

    43. Exact Timing of the Tests • More than one timepiece must be used in each room to ensure back-up • Time remaining may not be posted • All timing instructions must be read verbatim from the supervisor’s manuals 43

    44. Documentation of Test Day Procedures • Testing Staff List returned with answer documents • Roster, Seating Diagram, Test Book Count Form, and Testing Time Verification Form returned for each room • Testing Irregularity Report Form(s) returned with answer documents • Scanable - Supervisor’s Report Form (Day 1) and School ID Sheet (Day 2 & Day 3) completed accurately 44

    45. Training Workshops – what to expect, who must attend • Half – Day Training Sessions • Workshop materials available at each session • ONLY for “Named” Test Staff-- ALL New Test Supervisors, Back-up Test Supervisors, and Test Accommodations Coordinators are Required to Attend. Ideally, testing staff from each school will attend the same workshop session. 45

    46. Training Workshops – what to expect, who must attend • What will be covered: • Testing Requirements – before, during, and after testing • Procedures for Day 1, Day 2, and Day 3 • Ordering materials • Returning materials • Avoiding the Pitfalls • Testing with Accommodations • In-school training – room supervisors and proctors • Question and Answers 46

    47. Training Workshops – what to expect, who must attend • Arrive Early – All Attendees must sign-in • THIS TRAINING IS ONLY FOR TS, Backup TS, Test Accommodations Coordinators, and District Coordinators. • A portion of the training will be via video/DVD – you will have the opportunity to order a copy of the video following your training. 47

    48. Training Workshops – what to expect, who must attend • If your school staff has not been trained – YOUR School will NOT be allowed to participate in MME. • If you have previously been trained in one of last year’s 12 “official” workshops, and choose not to attend this year, we will send you a packet of new materials. 48

    49. Nov 6 – Kalamazoo Nov 6 – Traverse City Nov 7 – Alpena Nov 8 – Marquette Nov 8 – Mt Pleasant Nov 9 – Sault Ste Marie Nov 12- Warren Nov 13 – Lansing Nov 14 – Grand Rapids Nov 15 – Novi Nov 16 - Detroit Training Dates and Locations 49

    50. Following the Training • Testing staff must read and be familiar with both the Day 1 and Days 2-3 supervisor’s manuals (included with training materials) • The Test Supervisor must organize an in-school (before test day) completion of all Day 1 pre-test information sections of the ACT Plus Writing and ensure ID labels are correctly affixed to each Day 1 answer folder. 50