IE/IR Update

1. IE/IR Update • Liz Edwards- Director of Institutional Research, Effectiveness & Accountability- ICC • Rilla Jones Associate Vice President of Planning and Research- NEMCC

2. POC SharePoint Platform Solution IR/IE members decided to evaluate alternative tools to uniformly capture sampling data across the colleges: • SBCJC and the IR group partnered with the consultants at Channel Matter to find the best solution via a proof of concept (POC) project to capture two fundamental IE instruments as a sample of the functionality possibilities of the SharePoint platform: • Student Evaluation Instrument (SEI) • Strategic Planning (SP)

3. SharePoint Status • A third contract was just approved • This final contract will finish the proof-of-concept to become finalized • The software will go live with all the 4 pilot schools • The software will be made available for implementation in the other 11 schools as directed with training and support

4. Accountability Issues-High Visibility and Funding Support • National and Regional level • Department of Education • (CMSS) Committee on Measures of Student Success • Created under the Higher Education Opportunity Act • Belle Wheelan, SACS President is a committee member • (IPEDS) Integrated Postsecondary Education Data System changes probable • (VFA)Voluntary Framework of Accountability • Anticipated to be available early 2012- first national system of accountability for community colleges • Similar to VSA for IHL • Partners/Funders • (ACCT) American Association of Community College Trustees • (AACC) American Association of Community Colleges • The College Board • Bill & Melinda Gates Foundation • Lumina Foundation

5. Accountability Issues-High Visibility and Funding Support • State level- Education Achievement Council • Research and develop a new funding mechanism for CCs and IHLs • Report Card for CCs and IHLs • Specifics are still undefined • Previously suggested template contained: • Demographic profile • Enrollment • Employees • Academic profile • Financial • Achievement rates • Degrees awarded • Academic variables • Tuition/Financial Aid

6. Longitudinal Data Tracking System In 2010, the Mississippi Department of Education (MDE) secured a $7.6 million grant from the USDOE to  support the development and implementation of a statewide longitudinal data system (SLDS) to enable the examination of student progress from early childhood into career. During the past year, MDE and its partners (including IHL, MCCB, ITS, MDES, NSPARc and the Governor’s Office) have been working on the development of the System.  Mississippi’s grant runs through 2013. Key steps completed to date include:  • Infrastructure and programming enhancements to accommodate data collection, transfer, and analysis; • Refinement of data file structures and field definitions to ensure alignment between state and federal reporting entities; and • Passage of SB 2371, which put the SLDS in state statute.

7. Longitudinal Data Tracking System Next steps will be: • Development of rules and regulations governing the activities of the SLDS in accordance with state and federal law; • Review and modification (if necessary) of Memorandums of Understanding developed between and among system partners;. • Identification of critical research and policy questions the system will need to address; • Identification of reports and other information that should be available to education and workforce entities, as well as public stakeholders; • Training of key stakeholders in the use of the system; and • Development of a sustainable funding mechanism for the system.

8. IPEDS- Summer Announcements • Implementation of new Race-Ethnicity categories is complete. • Upload specifications for Completions, 12-month enrollment, Fall Enrollment, Graduation Rates, and Human Resources have been revised to exclude the old categories. • New Message Center • Upper right hand corner of the login page. NCES will use this tool to communicate important news to IPEDS data providers. • Old messages will be archived under the Tools menu.

9. Changes to 2011-12Collection • Institutional Characteristics Survey • Add an item to collect information on whether institutions are completely distance education • Add an item to collect the institution’s URL for the Net Price Calculator, to be posted to College Navigator. Note: Institutions must post a Net Price Calculator on their website by 10/29/2011, as required by the HEOA.

10. Institutional Characteristics • Revise IPEDS definition of distance education, to align with that specified in HEOA, which specifically distinguishes distance education from correspondence education. Current IPEDS definition: An option for earning course credit at off-campus locations via cable television, internet, satellite classes, videotapes, correspondence courses, or other means. Proposed IPEDS definition: Education that uses one or more technologies to deliver instruction to students who are separated from the instructor and to support regular and substantive interaction between the students and the instructor synchronously or asynchronously. • Internet; one-way and two-way transmissions through open broadcasts, closed circuit, cable, microwave, broadband lines, fiber optics, satellite or wireless communication devices; audio conferencing; and video cassette, DVDs, and CD-ROMs, if the cassette, DVDs, and CD-ROMs are used in a course in conjunction with the technologies listed above.

11. 2011-2012 Changes • Completions • Clarify instructions to specify that only credit awards are to be reported. • 12 Month Enrollment • Eliminate the choice of reporting periods, so that all institutions report for the July 1–June 30 period.

12. Human Resources (>15 FTE) • Eliminate the nine salary class interval screens from Fall Staff section • Must include the headcount of full-time non-IRPS staff by primary function, race/ethnicity and gender. • Eliminate the two fringe benefits screens

13. Graduation Rates and 200% Graduation Rates • Return a past IPEDS data collection item to capture the number of students who are still enrolled at the time of the graduate rate calculations.

14. Student Financial Aid • Move from the Spring collection to the Winter collection • To improve calculation of the Net Price data displayed on College Navigator. • Extend Winter collection by two weeks. • Add an additional column (E) to collect the number of students in Group 4 (ALL FTFT awarded any Federal Aid) by income categories. • Clarify instructions for reporting grant aid to students. • institutions should report "aid awarded," rather than "aid received" or "aid awarded and accepted.“ Institutions should continue to report on loans that were awarded to and accepted by the student

15. Upcoming for 2012-2013 • Changes were approved for 2012-2013 Collection BUT the preview year is 2011-2012

16. Proposed Changes to Occupational Categoriesfor the 2012-13 Human Resources Data Collection • The proposed occupational categories come from a new requirement to align IPEDS HR reporting with the 2010 Standard Occupational Classification (SOC) codes. • Each job at the institution will need to be categorized according to the 2010 SOC in order to report HR data in 2012-13. • will replace the primary functions/ occupational activities currently used for HR reporting.

17. Gainful Employment Effective 7/1/11 • Federal Register 75 FR 66832Program Integrity IssuesANDFederal Register 75 FR 66665Program Integrity: Gainful Employment - New Programs

18. Program Integrity Issues • For certificate non-degree programs that are at least one academic year in length and that are eligible for Title IV Federal Student Financial Aid (Gainful Employment Programs) • Colleges must disclose on each Program’s website home page and in promotional materials to prospective students the following information: • Occupations (by name and SOC code) that the program prepares students to enter with Links to occupational profiles on O*NET.   • Program costs: Including tuition and fees, room and board, books and supplies, and may include other costs. • Program’s On-time completion rates: Number of students who completed within normal time during most recently completed award year for which information is available. • Job placement rates • Median loan debt incurred by students who complete the program

19. Program Integrity Gainful Employment New Programs • Requires that new gainful employment program notifications be sent to the Department 90 days prior to starting a new program: • The date that classes are scheduled to begin. • How the college determined that the new program meets the employment needs of the current market. • How the college developed the program — including information about any external groups that collaborated in the development, and how any external groups or accrediting agency reviewed and/or approved the program.

20. Reporting Responsibilities by October 1 2011 • Colleges must report 2006-2007, 2007-2008, 2008-2009, 2009-2010 award year information on students who were enrolled in a GE program for each award year (July 1 – June 30).  Reports must include: • Student identifying information • Program identifying information • Amounts from private education loans • Amount owed on institutional financing • Enrollment information