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Grants.gov Training Session. Regeane Villarson, MBA Assistant Manager Office of Research and Sponsored Programs. Class Outline. ORSP Grant Administrators Introduction to Grants.gov Downloading PureEdge (PC not MAC) Finding a grant opportunity on Grants.gov Completing the application

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regeane villarson mba assistant manager office of research and sponsored programs

Grants.gov Training Session

Regeane Villarson, MBA

Assistant Manager

Office of Research and Sponsored Programs

class outline
Class Outline
  • ORSP Grant Administrators
  • Introduction to Grants.gov
  • Downloading PureEdge (PC not MAC)
  • Finding a grant opportunity on Grants.gov
  • Completing the application
  • Submitting the application
  • Additional Training Help
  • Question and Answers
orsp staff administrators
ORSP Staff Administrators
  • Martin A. Schwarz, Ph.D.– Director
  • Sharon McFarlane – Manager
  • Regeane Villarson, MBA – Assist. Manager
  • Letitia “Lydia” Dean – Program Admin.
  • Valerie Trupp, MBA- Grant/Contract Admin.
slide4

ORSP Staff Administrators

  • Martin A. Schwarz, PhD- Institutional or

Signing Official

  • Sharon McFarlane (2-0281)

Biochemistry and Molecular Biology

Liver Center

Neurosciences

Psychiatry

Radiology

Surgery

slide5

ORSP Staff Administrators

  • Regeane Villarson, MBA (2-8649)

Anesthesiology

OB/GYN and Women’s Health

Orthopaedics

Pharmacology & Physiology

Preventive Med. & Comm. Health

slide6

ORSP Staff Administrators

  • Letitia “Lydia” Dean (2-0283)

Family Medicine

Neurological Surgery

Ophthalmology

Pathology and Lab Medicine

slide7

ORSP Staff Administrators

  • Valerie Trupp, MBA (2-4569)

Academic Administration

Cell Biology and Molecular Medicine

Medicine

Pediatrics

Physical Medicine and Rehab.

Microbiology & Molecular Genetics

what is grants gov
What is Grants.gov?

A single, unified storefront for all customers of federal funds to electronically find funding opportunities and electronically apply for funds.

first things first
First Things First
  • If you have not already done so, please download PureEdge Viewer onto your computer by going to the following

http://www.grants.gov/DownloadViewer

slide20

2

3

1

registration
Registration
  • PIs do not have to register to Grants.gov. The institution, NJMS, is already registered.
  • For NIH grants, you do need an eRA Commons User ID. If you do not know your eRA Commons User Id, please contact your grant administrator in ORSP.
finding a grant opportunity
Finding A Grant Opportunity
  • Go to www.grants.gov to search and apply.
slide38

Note: Go to ORSP Website for

http://njms.umdnj.edu/research/orsp

for the pre-filled sample SF424(R&R)

slide42

PRINT THIS PAGE

Please refer to it as you

complete your SF424(R&R)

New = New

Resubmission= Revision or Amendment

Renewal=Competing Continuation

Continuation= Progress Report (NOT USED)

Revision=Competing Supplement

Note: there are two pages

slide43

NOTE:

ALL TEXT ATTACHMENTS

FOR NIH is in PDF format!!

slide44

Note: you will not be able to forward

to the next period UNTIL you attach

the budget justification

slide45

IMPORTANT: You need eRA

Commons User Name for NIH Applications!!!

eRA Commons User Goes Here

forms for sf 424 r r
Forms for SF 424 R&R
  • Please go to this website for important forms for your attachments

http://grants.nih.gov/grants/funding/424/index.htm

slide47

PLEASE

PRINT

your application is complete now how do you submit
Your Application is Complete. Now How do You Submit?
  • Now that you have saved your application, checked for errors, and you need to submit…..

Get it to ORSP

getting your application to orsp
Getting your Application to ORSP
  • There are three ways of getting your application to ORSP:
  • e-mail the PureEdge form to ORSP administrator (file size constraints)
  • Walk it down to MSB C-690 on disc/CD/ or thumb drive
  • Submit the file through the NJMS Intranet
  • All applications must be accompanied by an approved GAFA and completed financial disclosure form (FDF). This process does not eliminate the internal routing process of the university.
using njms intranet for submitting your pureedge file
Using NJMS Intranet for Submitting your PureEdge File
  • Go to the website

https://njmsintra.umdnj.edu/mbm/myprofile/index.cfm

slide52

User Name is the same as

UMDNJ e-mail address

Without the “@umdnj.edu”

extension.

slide56

Very helpful to

provide the due date

here also

what happens now
What Happens Now?
  • The intranet sends an e-mail to the ORSP administrators as well as the PI confirming that your application is ready to be retrieved.
  • Once ORSP reviews and approves the application, the grant administrator, not the PI, submits the application to Grants.gov.
  • That is why it is imperativethat you submit the final version of the application to ORSP at least 24 hours prior to the submission deadline. Drafts need to come in at least 5 days prior to the deadline.
why do we need at least 24 hours
Why do we need at least 24 hours?
  • Once the ORSP grant administrator submits to Grants.gov, it can take up to 2 days to get the e-mail confirmation that the application has been accepted and validated.
why do we need at least 24 hours continued
Why do we need at least 24 hours? (continued)

For NIH, there is another step!

  • Once Grants.gov accepts and validates the application, they forward the application to eRA Commons for VERIFICATION.
  • The PD/PI reviews the image of the grant on eRA Commons and check for errors. The PD/PI has 2 days to correct any errors. After the two days have elapsed, the grant submission is finalized and no electronic changes can be made.
if your nih application needs to be corrected
If your NIH Application needs to be Corrected….
  • If you need to make a correction to your NIH application within the two day verification period, you have to 1) make the correction on your PureEdge form, 2) check off “Changed/Corrected Application” on the SF 424 R&R Face page 3) Submit to ORSP so that your grant administrator resubmits.
  • NOTE: ORSP resubmits not the PI
please take note
Please Take Note:

For NIH grants, eRA Commons will:

  • Generate the Table of Contents section
  • Assemble the grant image
  • Include headers (PI name) and footers (page numbers) on all pages
additional training resources
Additional Training Resources

Additional Helpful Information:

  • NIH electronic submission website where you can find current info http://era.nih.gov/ElectronicReceipt
  • List of all the validation business rules for eRA Commons can be found here: http://era.nih.gov/ElectronicReceipt/files/SF424RR_Validations.pdf
additional training resources cont d
Additional Training Resources (cont’d)
  • Grants.gov How to complete an Application Package Demo

http://www.grants.gov/CompleteApplication#demo

  • Help Desk (if ORSP staff is not available)

eRA Commons

website: http://era.nih.gov/commons/index.cfm

e-mail: commons@od.nih.gov

Phone: 1-866-504-9552

NIH Grants Information

e-mail: grantsinfo@nih.gov

Phone: 301-435-0714

Grants.gov (PureEdge issues)

website: http://www.grants.gov/CustomerSupport

e-mail: support@grants.gov

Phone: 1-800-518-4726