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Welcome to the Department of Mathematical Sciences Donna Murphy Executive Officer

Welcome to the Department of Mathematical Sciences Donna Murphy Executive Officer. Department of Mathematical Sciences Administrative Staff. Department of Mathematical Sciences Information Technology Support. S1 & S1 Assistant. Civilian and Military Personnel-related issues

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Welcome to the Department of Mathematical Sciences Donna Murphy Executive Officer

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  1. Welcome to the Department of Mathematical SciencesDonna Murphy Executive Officer

  2. Department of Mathematical SciencesAdministrative Staff

  3. Department of Mathematical SciencesInformation Technology Support

  4. S1 & S1 Assistant Civilian and Military Personnel-related issues • LTC Shaw Yoshitani • MAJ Mike Findlay • Ms. Jennifer Morris

  5. Telephone Notes:Reset Voicemail & Long Distance • Contact Ms. Donna Swanson to re-set voice mail. Once re-set, follow directions in Orientation Packet. • PIN Cards for Long Distance Calls • Log all calls for billing cycle (EOM) (form in packet • Authorized calls (refer to info sheet in packet)

  6. Department of Mathematical SciencesMATH INFO PAGE • http://www-internal.dean.usma.edu/departments/math/ • OPERATIONS: - Leave & Pass SOP • Combinations • DDO/SDO Roster • Graybooks • Math Planning Memo & SOP • ADMINISTRATION: • Purchase Requests • Travel Info • Leave Request Forms

  7. Department of Mathematical SciencesMath Info PageAdministration • Purchase Requests:- Books, computer-related equipment and out-of-the-ordinary supply items. • Travel Info • All travel must be approved by Rater and Program Director and funding support decided (TDY Request form on Math Info Page) • Rotating Military Faculty request funds to the Dean’s Office, ARDfor presenting papers at conferences • Department Budget for Title X Civilians and Academy Professors (Permanent Military Faculty); • Highly encouraged to apply for research dollars (Dean’s Call for Research Proposals begins in Aug or Sep – Department POC is COL Andy Glen). • Defense Travel System (DTS) Prep – “How To” in packet

  8. Department of Mathematical SciencesLEAVE/PASS PROCEDURES MILITARY LEAVE PROCEDURES • Christmas Break 1-2 weeks; Spring Break 1 week; Summer 2-3 weeks • Worksheet approved by PD & Rater prior to absence (if missing class, must be approved by COL Phillips) • Provide completed “Step 1” & DA 31 to Admin Office (if traveling outside CONUS, will need Anti-terrorism certificate, G3 Security Briefing and HHC control number prior to departure)

  9. Department of Mathematical SciencesLEAVE/PASS PROCEDURES MILITARY PASSES • Initiate STEP 1 for LEAVE (PD & Rater approval) • Passes may be granted in those instances outlined in AR 600-8-10 • Passes not granted when plans involve missing class for personal reasons (must request leave and discuss w/COL Phillips) • If the possibility exists that you will lose leave, please do not request a pass. • Passes do not exclude you from Duty Roster consideration. • DA31 (and if driving, POV Risk Assessment & Checklist) is required for a mileage pass greater than 250 miles • STEP 1 for LEAVE (&PASS) Less Than 250

  10. Department of Mathematical SciencesLEAVE PROCEDURES CIVILIAN LEAVE PROCEDURES • STEP 1 for LEAVE; PD & Rater Sign • Give signed STEP 1 to Department Head Secretary for Leave Database and ATAAPS Gatekeeper • Davies Fellows complete a STEP 1 for LEAVE only

  11. Required Training • Superintendent mandated • Annual Requirements • Track Course Completion • Provide Certificates to D/Head Secretary where provided

  12. Department of Mathematical SciencesCALENDAR – Math Info Page • Coffee Call (monthly) • Department Meetings (each quarter) • Center for Faculty Development (every Thursday) • Superintendent’s Semi-Annual Briefing

  13. Office, Classroom & Common Areas • Custodial Support: Garbage emptying; floor mopping, vacuuming; carpet cleaning • Recyclables: Paper, bottles & cans – Bins First Floor, South End Cardboard: Compactor Outside – South end • Classroom & Office issues – e-mail • Keep common areas neat

  14. DEPARTMENT OF MATHCUP & FLOWER FUND • Annual drive takes place August – September • $20 per year to join • Gifts for babies, get well, departure Guidon

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