SY 2012/13 Title IIA HQT Workshop Principals & HQT Designees

1. SY 2012/13 Title IIAHQT WorkshopPrincipals & HQT Designees August 15, 2012 8:30 to 3:00 McKinley Adult School of Education

2. Agenda 8:30 to 11:30 • HQT Data Trends • 2012/13 Timelines and Requirements • Updates to the Principal’s Handbook 12:30 to 3:00 • Monitoring • Funding • On-Line Professional Development Planning • Helping Teachers Meet HQ Requirements KKP Silos to Synergy

3. HQT Data Trends - Statewide

4. How Does Your Complex Area Compare?End of Year 2011/12

5. NCLB Core Academic Content Areas All teachers must be highly qualified if teaching any of the following core academic content areas: Special education teachers must be licensed in SPED & HQ in every content area taught . Other teachers who teach many different classes also have high bars to meet. For example, EL and alternative education teachers must be HQ in every core subject taught.

6. Requirements for HQ Status • Bachelor’s degree • Full Hawaii state licensure and • Assignment match to subject and grade level of license and • Either: • Demonstrated content expertise through: • Passing scores on the PRAXIS II in each core academic subject taught, or • Be National Board certified, or • For secondary teachers only, a major or the equivalent in the content area. • Or: • For those teachers with ONE or more years of teaching experience, earn 100 points through HOUSSE

7. Temporary HQ for teachers enrolled in approved alternative routes to certification programs • Have already earned at least a bachelor’s degree • Be enrolled in a state approved alternative teacher education program, and • Have evidence of passing score on the Praxis II for each core academic subject taught, and • Be within the first three years of employment as a teacher, and • Be approved for temporary HQ by OHR. See Document 2f and 2g

8. 2012/13 DOE Principals’ Timeline

9. 2012/13 Charter School Timeline

10. Principal’s Handbook Section One: HQT Resources • 1a How to Get Help • 1c HQT Guidelines (new) • 1d HQT Flowcharts (new) • 1e ACCN/HQT Crosswalk • 1g-i Praxis Information (new) • 1j-k Accessing eHR and HQT Reports (new) • 1m Frequently Asked Questions

11. Practice Using HQT Flowcharts

12. HQT Flowcharts • Flowchart A • Middle/high teachers (grades 5-12, departmentalized) • Flowchart B • Elementary teachers (grades K-6) • Flowchart C • Special education middle/high teachers ( grades 5-12, departmentalized) • Flowchart D • Special education elementary teachers (grades K-6)

13. Using Flowchart B for Elementary Teachers - Scenarios • Am I highly qualified if: • I am licensed to teach elementary in Hawaii. I am currently teaching second grade in Hawaii. I passed Praxis exam 11 & 12 in 2001. • I am licensed to teach grades K-6 in Michigan and am currently teaching grade 5. I have passed Praxis exam 14 last year.

14. Using Flowchart A for Middle and High Teachers - Scenarios • Am I highly qualified if: • I am licensed to teach secondary mathematics in Hawaii. I have not yet taken the Math Praxis. My college major was Mathematics. I am currently assigned to teach 10th grade algebra. • I am licensed to teach secondary social studies in Hawaii. I have passed Praxis exam 081. I’m assigned to teach history grade 10.

15. Using Flowchart D for SPED Elementary Teachers – Scenarios • Am I highly qualified if: • I am a K-12 Hawaii licensed SPED teacher. I’ve passed Praxis exam 14 and I teach a 3rd grade regular education class. • I am an elementary SPED teacher. I teach a 3rd grade special education class. I have passed my SPED praxis exams, but have not taken the elementary Praxis.

16. Using Flowchart C for SPED Middle and High Teachers - Scenarios • Am I highly qualified if: • I just got hired in Hawaii. I have applied for a Hawaii Teaching License in SPED grades 5-9. I have passed Praxis exam 69 and am assigned to teach special education mathematics grades 6 to 8? • I am a Hawaii licensed SPED 7-12 teacher. I have passed all of my SPED Praxis exams as well as 0049. I am assigned to teach 8th grade algebra.

17. Principal’s Handbook Section Two: HQT Toolkit • 2a HQ Documentation Coversheet • 2b-c HOUSSE • 2d-e Course Identification • 2f-g Temporary HQ • 2h Out of State Verification • 2i-k Professional Development Planning (new)

18. Principal’s Handbook Section Three: School Planning • 3a-b Timelines (new) • 3c Role Designation in e-HR • 3 d-g Exemptions and Validation (new) • 3i Technical Assistance to NHQTs • 3k-l Letters to Parents (due September 14) • 3m Notice of Request for Qualifications

19. Principal’s Handbook Section Four: Funding • 4a Allowable Use of funds • 4b Direct Payments Chart • 4c Spending Agreements • 4d Reimbursement Policy • 4e Quarterly Report • 4f Justification for TII Funds

20. 2012-13 Title II Funds Formula Allocated to Complex Areas and CSAO • Number of non-HQ teachers • $150 per non-HQ teacher (Tier 1) • Number of HQ teachers • $400 per HQ teacher (Tier 2) • Induction and mentoring • $200,000 per complex area

21. Principal’s Handbook Section Five: Professional Development • 5a PD 360 • 5b PDE3 Professional Development (Superintendent’s Memo) • 5c PBS TeacherLine(new) • 5d How to Calculate Workshop Points for HOUSSE Credit

22. Principal’s Handbook Section Six: Monitoring • 6a Complex Area Monitoring Schedule (Kauai, Honolulu, Central) • 6b School Monitoring Requirements (new) • 6c School Monitoring Template • 6d CA Monitoring Requirements (new) • 6e CA Monitoring Template (new)

23. Title II Monitoring Cycle Every complex area will be monitored at least every third year

24. Common Monitoring Findings • The CA did not fully expend Title II funds • The CA did not spend funds as planned • Title II funds were not used as allowed • The CA did not follow procurement process • Approved PDPs were not in place within 30 days • Title I schools hired NHQTs without documenting reasons for hiring or did not have the newly hired NHQT on a PDP that would result in HQ within one year

25. Common Monitoring Findings (cont.) • The complex area did not monitor the hiring and assignment of long term substitute teachers in core content classes • Schools did not send NHQ letters home • Schools’ AFPs did not include actions to meet the HQT goal of 100% core classes taught by HQ teachers or the NHQ levels have not improved

26. Some Expenditures that are Not Allowed and Have Resulted in Monitoring Findings • Computer equipment • Computer software • Student level instructional materials • Student level assessments • Food purchases • Non-HQT personnel positions • Non-content based college courses (master’s programs in education, ED classes) • Tier I funds used for other than non-HQ teachers

27. On-Line Professional Development Planning

28. The Online PDP Flow Teacher creates and/or modifies PDP Designee Reject Submit Principal Approves or rejects PDP Approved PDP Approve

29. Online PDP – HQ PD Plan Tab Teachers, Principals and Designees will: • Login to PDE3 • Select HQ PD Plan tab • Teachers will begin plan in ‘My Plans’ tab • Principals & Designees will review plans in ‘Plan Participation’ tab • Step by step instructions can be found in the handbook, Document 2k Proprietary Material - Hawaii Department of Education

30. Teacher – Start the plan On the “My Plans” tab, the teacher starts his/her plan for the first time by clicking on the “Start” button If you are unable to see the ‘Start’ button, contact the HQ office at (808) 586-4077 or email HQT@notes.k12.hi.us Proprietary Material - Hawaii Department of Education

31. Teacher – Add Your Principal & Designee In this step you will add your Principal to your plan. Also able to add a designee who will be able to view the plan. Proprietary Material - Hawaii Department of Education

32. Teacher – Add Your Principal • On the “Manage Plan Group” display: • - Enter the First Name and Last Name of your principal, press “Search” • Check the box next to name of the principal. • Click on “Add Selected Users” • Same process to add a Designee Proprietary Material - Hawaii Department of Education

33. Teacher – Add Your Principal This step is now completed. It’s date and time stamped. The “Actions” button allows you to View your principal You can now ready to Manage your “Teacher Professional Development Plan” Proprietary Material - Hawaii Department of Education

34. Teacher – HQ Professional Development Plan Fill in the areas on the HQ PD Plan presented by selecting from the drop-down fields or entering information. Proprietary Material - Hawaii Department of Education

35. Teacher – Complete & submit the plan Update any information. Check the “I agree” box and click on “Save” Proprietary Material - Hawaii Department of Education

36. Principal – review of online PDP Click on the arrow next to the Plan Owner’s name – select “Edit”

37. Principal - Manage PDP • Review the details of the teacher’s PDP (Core Content Area and Grade Span) To approve and complete the plan: • In ‘Principal Certification’, check ‘I agree’ • Enter a value in ‘Resource Allocation’ • ‘Accept ’ the plan which completes the process To reject the plan: • ‘Reject’ the plan ANDselect ‘Actions’, ‘Send Back’ to send it back to the teacher

38. Under “Core Content Area & Grade Span” review the details and comments of the teacher’s PD Plan

39. TO APPROVE AND COMPLETE THE PLAN: Click on “New” in “Principal Certification” Check the ‘I agree’ box to approve the plan; Enter an Amount Allocated and Save

40. Select “Accept” which electronically signs, dates and completes the plan “Actions- Submit” sends the plan forward for OHR Review “Actions – Send Back” send the plan back to the teacher This electronically signs, dates and completes the plan

41. Principal Activity Review is completed

42. ________ ___ _____ ___ Online PD Plan Instructions Select “HQ PD Plan” tab If you are unable to see the ‘”HQ PD Plan” tab, contact the HQ office at (808) 586-4077 or email HQT@notes.k12.hi.us • For more detailed instructions: • Document 2k in the principals handbook • PD156107 via PDE3. Presented via webinar with an HQT • staff member on hand to answer questions. Proprietary Material - Hawaii Department of Education