How to Effectively Organise a Video Conferencing Meeting?

1. How to Effectively Organise a Video Conferencing Meeting? Require meeting participants to Review materials Check all the equipments, connections, etc Double check the sound quality, the video transmission Specify that video conferencing will be used

2. Businesses were forced to operate in a closed manner with all employees working from their homes and this was a perfect situation that made these methods of communication so mandatory. Online meeting are now very common and so are the steps or etiquettes that can make these meetings more productive, effective and professional looking.

3. Web and Video Conferencing Collaboration Tools Video-Conferencing • Video Conferencing Allows High-Quality Visual Communication • This Is Done Via A High-Definition Audio And Video Connection Or Link Between Two Or More Participants • This Is Mainly Facilitated Via A Video Conferencing Bridge • This Is Mainly Done With The Help Of Specialised Video Conferencing Solutions And Equipments • These Equipments Include Large Display, Video Camera And Video Conference Endpoint Web-Conferencing • Web Conferencing Is Actually A Blanket Term For Several Ways To Meet, Present Or Collaborate Online • This Could Also Include Processes Like Webcasts And Webinars • Web Conferencing Is Another Term Given To Video Conferencing, Where They Get The Ability To ‘See’ Other Participants Via Live Video Stream • The Quality And Security Of The Live Video Stream And The Difference Is In The Equipment Required • Web Conferencing Is Facilitated Online Over Public Internet • There Are Abilities To Connect And Work Together Visually Using Their Laptops Or Mobile Devices • Web Conferencing Is Less Expensive And More Accessible Than True High-Definition (HD), High-End Video Conferencing

4. Manners Make Your Online Meeting More Productive • If you have organised the meeting, it is your responsibility to let attendees know about the time and date and also the route to follow to join. • Along with this information, don’t forget to share the agenda or the reason why this meeting is organised. • Also inform them to be all prepared with all the data and information that might be required at the time of video call so that no interruptions occur because of this reason. • If you require meeting participants to review materials prior to the meeting, provide them well in advance and clearly state your expectations. • By using calendar integration in your video conferencing, you can get rid of any mistake made due to human intervention. • Apart from this, check all the equipments, connections, etc. to be used during the video conferencing. • Double check the sound quality, the video transmission and visual setting before the beginning of the meeting. • It’s also a good idea to set roles before beginning the meeting.

5. Office Phone System Features • Announcements (Greetings) • Callers Don’t Have To Listen To The Annoying Ringing Sound As They Wait • Auto Attendant • Automated Attendants Are A Key Feature Of Business Phone Systems • Busy Lamp Status • Allows You To Notify Coworkers, If You’re On The Phone • Call Forwarding • Automatically Divert People Calling Your Old Number To Your New Device • Call Parking • Put Calls Into A Number-Based Virtual Parking Bay • Call Logs • Calls Made Are Saved On The Basis Of Date And Time, Duration, Caller ID And Status • Call Queues • Incoming Callers Don’t Hear Constant Ringing Noises While Waiting • Call Recording • IP Phone Systems Can Record Calls And The Audio Is Saved In Cloud Storage • Conference Calls • This Feature In DECT Handsets And IP Phone Systems Allows Other Team Members To Join Your Conversation • Desk Phones • You Get This Hardware As A Part Of The Setup Package • Direct Inward Dialing (DID) • This Feature Helps Businesses Handle Their Staff Network • Find Me/Follow Me • This Feature Is Similar To Call Forwarding • HD Voice • IP Phone Systems Deliver Twice The Sound As Cellular Calls • HD Voice Feature Improves Conversations

6. Used In Your Business in a Couple of Way: Webcasts • Webcasts Are A Great Way Present Information To A Large Audience Of Online Participants • Webcast Can Also Be Recorded and Offered To Audiences to Watch On-Demand Webinars • With The Help Of Video Conferencing Solutions, Webinars Enable The Host To Give An Interactive Presentation • Two-Way Communication Is Possible Between All Participants Via Live Chat, Whiteboard Or Other Embedded Features In Webinars

7. If You’re A Meeting Participant • Review in advance any materials sent to you • Be proactive and ask ahead of time about expectations • Try to be as prepared as possible • Always be ready, even if your meeting invite doesn’t specify that video conferencing will be used

8. Phone Systems • Types Of Office Phone Systems • Legacy Public Switched Telephone Network (PSTN) • Private Branch Exchange (PBX) • Voice Over Internet Protocol (VoIP Or IP Phone Systems) VoIP Office Phone System Advantages • VoIP Technology Has Lower Calling Costs • You Use An Internet Connection (Such As Wi-Fi) To Make The Call • You Don’t Need As Much Hardware For VoIP Technology

9. Contact:- 895 Wellington Road,Rowville,Victoria 3178,AU 039-213-9777 enquiries@ariatech.com.au