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Dealing with Double Counting

Dealing with Double Counting. This Photo by Unknown Author is licensed under CC BY. When it is possible to quantify and deduct the double counting between projects/initiatives:. Map/Make a list of all the projects/initiatives reporting this FY

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Dealing with Double Counting

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  1. Dealing with Double Counting This Photo by Unknown Author is licensed under CC BY

  2. When it is possible to quantify and deduct the double counting between projects/initiatives: • Map/Make a list of all the projects/initiatives reporting this FY • Identify all those projects/initiatives that overlap • Same population and in the same location • Overlap on reach data and/or impact/outcomes data • Quantify and deduct the double counting between the overlapping projects/initiatives • Fill REACH or IMPACT/OUTCOMES forms for each project, considering the analysis of double counting

  3. CARE Tanzania Example

  4. Example: CARE Zimbabwe (deduction)

  5. Example: CARE Yemen (deduction)

  6. Can use comments to explain deductions • Provides a record of real figures vs. deducted figures

  7. What if it is NOT possible to quantify and deduct the double counting between projects/initiatives?

  8. Option 1- Umbrella reporting under the largest/most representative project • Map/List all projects reporting in FY • Identify all projects that overlap by geography and sector • ONLY report reach data for the largest/most representative project • Report smaller project reach as zero • Report unique contributions of individual projects • Indicate if impact evidence presents double counting This Photo by Unknown Author is licensed under CC BY-SA

  9. Example: CARE India Add unique contribution of projects Select most representative project and use as umbrella for reporting

  10. Option 2- Report all initiatives that overlap on one form • Map/List all projects reporting in FY • ID all projects that overlap by geography and sector • Group overlapping projects and report under one reach and one impact form • Disadvantage of using this reporting: lose ability to identify individual projects/contracts as it is all merged • May be the best option for complex humanitarian projects with many mini funds This Photo by Unknown Author is licensed under CC BY-SA

  11. Example: CARE India Include all overlapping projects on one form

  12. Dealing with Double Counting (summary) • Identify projects/initiatives with overlap and deduct overlap from project/initiative reporting on each form • If it is not possible to deduct overlap: • Option 1: Report reach and impact data under the largest/most representative project/initiative form • Other forms for each project/initiative where there is overlap=0 • Other forms for each project/initiative where there is a unique contribution, can complete that part of the form • Option 2: If there is significant overlap between projects/initiatives, use ONE form and capture all projects/initiatives on one form

  13. Activity • What is the best way for you and your team to address double counting? • Begin your mapping exercise • Create/update a list of all projects by sector and geography that overlap • Identify areas of overlap • Begin to create an action plan for how to address double counting during the next PIIRS reporting period based on the options provided

  14. CARE Ethiopia Example

  15. Discussion/Reflection • Reflections on the activity • Which option for dealing with double counting works best for you and your team? • Is anyone using unique identifiers for beneficiary tracking? • What will be the biggest challenges for you and your team? • What actions do you need to take after this workshop to minimize double counting? • What other gaps do you see in your impact reporting so far? • Which projects/initiatives do you anticipate to conduct an evaluation this year? • Where can you provide additional evidence?

  16. Example: CARE India

  17. Example table

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