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Non-Profit Finance 101 Staying in the Black Special Considerations In general, non-profit organizations may not: Generate profit but may hold funds in reserve to reinvest in the organization. Provide dividends to individual shareholders. Engage in activities deemed anti-competitive.

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Non-Profit Finance 101

Staying in the Black


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Special Considerations

  • In general, non-profit organizations may not:

    • Generate profit but may hold funds in reserve to reinvest in the organization.

    • Provide dividends to individual shareholders.

    • Engage in activities deemed anti-competitive.


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Special Considerations

  • In general, non-profit organizations may not:

    • Provide any pecuniary gain, incentives or compensation to its officers, directors or members for their service or membership.

    • Hold funds under the name or identification number of an individual, or blend funds from an organizational account with those of an individual account.


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Non-Profit Directors’ Duties

  • Care

  • Loyalty

  • Obedience

  • Integrity


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Financial Executive’s Responsibilities

  • Maintain financial accounts with due diligence.

  • Record financial transactions with appropriate documentation.

  • Provide regular written/oral reports on the organization’s financial status to the board and membership.

  • Prepare annual tax filings, if applicable.


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Financial Executive’s Responsibilities

  • Seek expert counsel when needed.

  • Develop policies and procedures for managing the organization’s finances.

  • Control organizational bank and other accounts.

  • Oversee periodic audits of the organization’s finances.

  • Maintain all organizational financial records.


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Bank account information

Bank statements (past/current)

Annual financial statements (past/current)

Audited financial statements (past/current)

Financial policies and procedures

Financial records and forms

Important Information the Financial Executive Should Have


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Financial Policies/Procedures

  • Financial Executives

    • Who is generally responsible for handling financial transactions and accounts?

    • Who has a support role and what is the extent of each role?


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Accounts and Record Maintenance

Receipts, disbursements and forms

General ledger and chart of accounts

Membership roster

Property, investment and inventory records

Bank statements and reconciliations

Financial Policies/Procedures


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Bank Accounts

Type(s) of accounts to maintain

Signatories on account(s)

Authority to borrow funds

Insurance/bonding

Employer Identification Number or other account identifier

Financial Policies/Procedures


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Financial Reports

Who receives reports?

How often are reports provided?

What type of verification process or internal audit is done of financial reports?

Financial Policies/Procedures


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Investments

Type(s) of investments

Person(s) authorized to invest funds

Investment policies

Financial Policies/Procedures


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Transactions

Membership dues

Special assessments

Fees

Loans/grants

Interest/dividends

Financial Policies/Procedures


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Expense Reimbursement

What activities are covered?

What limits apply (e.g., per diem, coach airfare, etc.)?

What is the authorization process?

Who authorizes pre- and post-activity?

Financial Policies/Procedures


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Pointers

Identify goals/objectives for coming year.

Review current year revenue and expenses as baseline.

Identify revenue/expenses that will not recur.

Obtain input from organizational leaders.

Budgeting


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Pointers

Estimate income and expense for coming year.

Review proposed budget with leadership.

Approve budget.

Communicate budget to members.

Monitor budget.

Budgeting


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Federal (US)

There are 23 exempt classifications under the Internal Revenue Service code.

As a “business league,” NADL and its Components can qualify for exemption under Section 501(c)(6) of the IRS code.

As 501(c)(6) organizations, NADL and its Components may not receive charitable contributions.

Tax Exemptions


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State (US)

Federal tax exemptions do not necessarily apply at the state level.

Some states grant their own exemptions for nonprofit organizations.

The process for obtaining an exemption varies from state to state.

Tax Exemptions


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International

The laws vary significantly from country to country.

Component leaders will need to investigate the requirements and process in each country.

Tax Exemptions


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Federal (US)

Individual exemption.

Group exemption.

Filing requirements.

Obtaining Exempt Status


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Federal (US)

Tax filings.

Taxes for unrelated business income.

Taxes related to employees.

State (US)

Requirements will vary from state to state.

Tax Filing Requirements


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