Meeting Management/ Risk Awareness

1. Meeting Management/Risk Awareness new member Education – Week 3

2. Chapter/Colony Structure and Operations Review • What positions make up the executive council? • What are the duties of the SMC? • What are the external committees? What are the internal committees? • Why should the chapter strive to win awards? • What is at the core of being an award-winning chapter member? • How much are chapter dues? • How much is paid by the chapter for the liability protection program?

3. Meeting Management

4. Conducting a Meeting • See that everyone is seated comfortably. • Have all necessary materials at hand, including the outline of business to be considered. • Member should address the presiding officer at all times. • The secretary should read the minutes of the previous meeting as the first order of business. • To introduce a motion, a member should state, “I move…” • Another member must agree with the validity of a motion, known as seconding it, before the body discusses the motion or votes on it. He does this by saying, “I second the motion to…” • The Chair should restate the motion before the discussion and/or the vote. • During the discussion, members may then ask the chair to recognize them so that they might make a statement about the issue.

5. Conducting a Meeting • Amendments to the original motion may be made after the original motion is made and seconded. • If an amendment is presented and seconded, it may be discussed and must be put to a vote. No other action regarding the original motion may be taken until the amendment is approved or denied. • The second order of business after the minutes is committee reports. • Committee reports are followed by unfinished business and then new business. • A meeting may be closed by a member being recognized by the Chair and stating, “I move to adjourn.” If the motion is duly seconded and approved, the meeting is adjourned. Or, if there is no further business or objection, the Chair can declare that the meeting is adjourned.

6. Meeting Management

7. Risk Awareness

8. Pi Kappa Alpha Fraternity Standards • Alcohol and Drugs • Hazing • Sexual Abuse • Fire • Health • Safety

9. Chapter Statement of Position on Hazing Constructive New Member Activities • Holding mandatory study sessions • Scheduling new member class goal setting retreat • Educating each new member on the responsibilities of each chapter officer, chairman and chapter operations • Expecting high scholastic performance • Conducting meetings exclusively for new members • Preparing a new member class publication and directory • Sponsoring new member class rush events for prospective members • Appointing or electing officers and chairmen of the new member class by the new member class • Participating in team building exercises such as a ropes course, paint ball and bowling • Expecting basic knowledge of Pi Kappa Alpha; its ideals and principles

10. Chapter Statement of Position on Hazing Destructive New Member Activities • Forcing consumption of food or alcohol • Requiring new members to line up or walk in a particular way • Expecting new members to perform any sort of calisthenics or form of physical training • Forcing new members to wear any type of clothing which is embarrassing • Expecting new members to use separate entrances to a house or housing facility • Requiring new members to carry items such as rocks, coins, paddles, books, food, etc. • Preventing or restricting class attendance or sleep • Mandating any sort of personal servitude • Requiring the practice of observing periods of silence • Forcing strenuous physical activities • Mandating the application of any sort of substance to new members' bodies

11. Chapter Statement of Position on Hazing Unsure? • Is the activity an educational experience? • Does the activity promote or confirm the values of the Pi Kappa Alpha Fraternity? • Will the activity increase respect for Pi Kappa Alpha by non affiliated individuals? • Do new members and initiated members participate together or equally in the activity? • Would you be willing to allow parents to witness the activity? • Would you be able to defend the activity in a court of law? • Does the activity have value in and of itself?

12. Chapter/Colony Crisis Management Procedures

13. General Procedures • 911 Emergency Call • The President should be the chapter/colony spokesman • Close the chapter/colony house (if applicable) • Notify the chapter/colony advisor • Notify the school administration (during business hours) • Notify Memorial Headquarters • Assemble the chapter/colony • Contact an attorney (if necessary) • Defer the Press to the President

14. Dues, Fees and Assessments • Chapters/Colonies may pay all these fees by check/credit card over the phone or by check through the mail. Checks should be made payable to “Pi Kappa Alpha” and sent to: • Pi Kappa Alpha Memorial Headquarters • ATTN: Accounts Receivable • 8347 West Range Cove • Memphis, TN 38125 • Membership fee payments may also be made online via credit card when reports are submitted at www.PIKEs.org.

15. Meeting Management/Risk Awareness

16. More Information In the Member Handbook Questions?