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Microsoft Word. Chapter 2. Robert H. Smith School of Business University of Maryland – College Park. Students. Here are some students who are studying to become high school teachers. Deo, Claude, Jean Philippe and Jean Marie Coco, Celestine, Sylvie, Josephine and Claudette

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microsoft word

Microsoft Word

Chapter 2

Robert H. Smith School of Business

University of Maryland – College Park

students
Students
  • Here are some students who are studying to become high school teachers.
    • Deo, Claude, Jean Philippe and Jean Marie
    • Coco, Celestine, Sylvie, Josephine and Claudette
  • How can Microsoft Word help them?
students3
Students
  • Knowing and being able to create text documents is very important in higher education.
  • When they become teachers, they will need to create and print student hand-out and exercises for homework.
  • So what will they (and you) learn to do in Word chapter 2?
chapter 2 overview
Chapter 2 Overview
  • This chapter will add to the basics that were learned in chapter one. It will extend your knowledge of Microsoft word, teaching you how to use editing and formatting commands available to you in Word.
objectives
Objectives
  • By the end of this tutorial, you will:
    • Be able to select text in a number of ways
    • Learn the Cut, Copy, and Paste commands
    • Learn to use Undo, Redo, and Repeat
    • Learn to use Find, Replace, and Go To
    • Use the scrolling feature in Word
objectives6
Objectives
  • Learn how to use the view menu
  • Recognize differences in typefaces
  • Learn to use the Page Setup command
  • Learn various Paragraph Formatting commands
  • Using the Format Paragraph command
  • Learn about page columns and sections
lesson 1 selecting text
Lesson #1 – Selecting Text
  • In this lesson you will learn the different ways of selecting text in a word document.
  • With the cursor
    • Select-then-do
    • Click on word
    • Using selection bar
lesson 1 selecting text8
Lesson #1 – Selecting Text

This is the selection bar

Double-click to select paragraph

lesson 1 selecting text9
Lesson #1 – Selecting Text

You can also select the whole document by pressing Ctrl and the A key

Or by clicking this button

lesson 2 moving copying text
Lesson #2 – Moving & Copying Text
  • In this lesson you will learn how to move and copy text in a word document using the Cut, Copy and Paste commands.
  • To do this you will also learn to use the clipboards
    • Office clipboard and Microsoft clipboard
lesson 2 moving copying text11
Lesson #2 – Moving & Copying Text
  • Clipboards
    • Temporary storage for items you want to cut or copy
    • Office
      • Ability to store many items on the clipboard for later use, but only in Office software
    • Windows
      • Will only store one item at a time, but can be used in any Windows program
lesson 2 moving copying text12
Lesson #2 – Moving & Copying Text
  • Commands found:

Menu when you right-click on text

Command icons

On the taskbar

Click to access multiple stored pieces of text

In the Edit menu

lesson 2 moving copying text13
Lesson #2 – Moving & Copying Text
  • Cut Command
    • Text is removed from document and placed on the clipboard
  • Copy Command
    • Text is copied onto the clipboard
  • Paste Command
    • Item on clipboard is placed in document
lesson 2 moving copying text14
Lesson #2 – Moving & Copying Text
  • Cut Command
    • Select text and click Cut
  • Copy Command
    • Select text and click Copy
  • Paste Command
    • Place cursor where you want to insert text and click Paste
tip 1
Tip #1
  • Using the Paragraph mark
    • Indicates a hard return
    • Stores all formatting information for the previous paragraph
        • When cutting/copying a paragraph, include the paragraph mark to keep text formatting

Click to show or hide the paragraph mark in document

tip 2
Tip #2
  • Using the Format Painter
    • Allows you to use the source format of cut or copied text when you paste that text in another part of the document

The icon that comes up whenever you paste text

Click to keep the text’s source format

lesson 3 undo redo repeat
Lesson #3 – Undo, Redo, Repeat
  • In this lesson, you will learn how to use the Undo, Redo and Repeat commands in Word.
lesson 3 undo redo repeat18
Lesson #3 – Undo, Redo, Repeat
  • Undo Command
    • Allows you to correct a mistake by undoing your previous action(s)
  • Redo Command
    • Will undo the undo command, revert back to original
  • Repeat Command
    • Will repeat the last action performed in Word.
lesson 3 undo redo repeat19
Lesson #3 – Undo, Redo, Repeat
  • Commands Found:

In the Edit Menu

On the taskbar

tip 3
Tip #3
  • Selecting commands with the Keyboard
    • Using underlined letters
          • Press Alt+(underlined letter in toolbar menu)
          • Press Shift+(underlined letter in the command)

Press Atl+O to open Format menu

Press Shift+P to open Paragraph Format Command

tip 321
Tip #3
  • Using the Ctrl key
    • Certain commands allow you to press Ctrl+(a letter) designated by what command you want

Press Ctrl+Z to automatically undo your last typing

quiz 1 question 1
Quiz #1: Question 1
  • What clipboard would you want to use if you want to cut/copy different pieces of text?
    • Windows Clipboard
    • Office Clipboard
quiz 1 answer
Quiz #1: Answer
  • What clipboard would you want to use if you want to cut/copy different pieces of text?
    • Windows Clipboard
    • Office Clipboard (  this is the correct answer)
lesson 4 find replace go to
Lesson #4 – Find, Replace, Go To
  • In this lesson you will learn to use the Find, Replace, and Go To commands, and how they are helpful when creating word documents.
  • These commands Simplify the process of revision
  • All Commands found in the Edit menu
lesson 4 find replace go to25
Lesson #4 – Find, Replace, Go To
  • Find command
    • Allows you to find specified text in a document

Enter the text you want to find

lesson 4 find replace go to26
Lesson #4 – Find, Replace, Go To
  • Replace command
    • Will find text and replace with different text

Enter text to find

Enter replacement text

Search options, such as a case sensitive search

lesson 4 find replace go to27
Lesson #4 – Find, Replace, Go To
  • Go To command
    • Allows you to go to a certain part of a document
      • Will find and go to a certain page, section, or line for example

Go to a page

Enter page number

Click to go to page 3

lesson 5 scrolling
Lesson #5 - Scrolling
  • In this lesson you will learn how to scroll through a document and the advantages of scrolling.
  • Using the mouse
    • Clicking the scroll up/down buttons
    • Using mouse roller (where available)
lesson 5 scrolling29
Lesson #5 - Scrolling
  • Using the keyboard
    • Click the PgUp or PgDn key to move screen one page up or down, respectively
    • Press Ctrl+Home or Ctrl+End to automatically move to the beginning or end of a document, respectively
lesson 5 scrolling30
Lesson #5 - Scrolling
  • Using the scroll bar
    • Click and drag

scroll bar to

move up or

down

    • Click the up/

down arrow

Click to scroll up

Scroll Bar

Click to scroll down

lesson 6 view menu
Lesson #6 – View Menu
  • In this lesson you will learn how to use different document views and how to zoom in or out on a document.
  • Page Views
    • Normal – The default view

See Examples

lesson 6 view menu32
Lesson #6 – View Menu
    • Web Layout – looks similar to Normal
    • Print Layout – looks like the printed version
    • Outline – appears as an outline
  • Zoom Feature
    • Changes the magnification of the document
      • doesn’t effect actual size of text
lesson 6 view menu33
Lesson #6 – View Menu

You can choose how much to zoom the document

Different View Options

lesson 7 typography
Lesson #7 - Typography
  • In this lesson you will learn about typefaces (fonts) and the different sizes and styles that you can choose for a typeface.
lesson 7 typography35
Lesson #7 - Typography
  • Typeface (font)
    • An entire set of letters, numbers, punctuations, and symbols
    • Can be serif or sans serif
      • Serif typeface has tiny cross lines that connect letters
      • Sans serif doesn’t have any connecting lines
    • Serif is easier to read
lesson 7 typography36

(Times new roman)

(Arial)

Lesson #7 - Typography
  • An example of different typefaces:
  • Is this slideshow serif or sans serif?

Serif Typeface

Sans Serif Typeface

lesson 7 typography37
Lesson #7 - Typography
  • Type Size
    • the vertical measure from the top of the tallest letter to the bottom point of the lowest letter.
    • Measured in points
      • 72 points = 1 inch
    • For most documents 10pt - 12pt text is effective
lesson 7 typography38
Lesson #7 - Typography

Typeface can be selected from the taskbar

Font size can be adjusted from the taskbar as well

Scroll down for more typeface chioces

Preview box

lesson 7 typography39
Lesson #7 - Typography
  • Format Font Command
    • Gives you control of all type settings for the document
      • Typeface
      • Style
      • Size
      • Special effects such as
        • Underline or Shadow
    • Found in the Format menu
lesson 7 typography40
Lesson #7 - Typography

type size

Typeface Style

Typeface

Typeface color

Special text effects

Preview text

quiz 2 question 1
Quiz #2: Question 1
  • If you want to Find and Replace something in a document, where would you go to find that command?
    • File menu
    • Edit menu
    • Tools menu
    • Insert menu
    • Format menu
quiz 2 answer
Quiz #2: Answer
  • If you want to Find and Replace something in a document, where would you go to do that?
    • File menu
    • Edit menu( this is the correct answer)
    • Tools menu
    • Insert menu
    • Format menu
lesson 8 page setup command
Lesson #8 – Page Setup Command
  • In this lesson you will learn how to change page margins, paper size, source, layout and page orientation using the page setup command
  • Found in the File menu.
  • Margins
    • Default margins are 1 inch on the top and bottom and 1 ¼ inches on the sides
lesson 8 page setup command44
Lesson #8 – Page Setup Command
  • Page Layout
    • Landscape or portrait
  • Paper Size
    • Choose between common sizes of paper
  • Paper Source
    • Most likely the paper tray
  • Headers and Footers
    • Areas for text at top or bottom of every page
lesson 8 page setup command45
Lesson #8 – Page Setup Command

Margin adjustments

Preview box

Click to increase or decrease each margin

Margins will be applied to the…

lesson 8 page setup command46
Lesson #8 – Page Setup Command

Choose from common paper sizes

Select portrait or landscape orientation

Click to change printer paper options

lesson 8 page setup command47
Lesson #8 – Page Setup Command

Header and Footer options

Preview page

Vertical Text Alignment

lesson 9 paragraph formatting
Lesson #9 – Paragraph Formatting
  • In this lesson you will learn various ways to format your document at the paragraph level. This includes text alignment, indents, tabs, page breaks, hyphenation, and line spacing.
  • Found in the Format menu
lesson 9 paragraph formatting49
Lesson #9 – Paragraph Formatting
  • Alignment
    • Left
      • Easiest to read
    • Right
      • Captions or headlines
    • Justified
      • Uneven word spacing can make text difficult to read
    • Centered
      • Used in formal announcements, titles, or poems

See Example

lesson 9 paragraph formatting50
Lesson #9 – Paragraph Formatting
  • Indents
    • left
    • Right
    • Special
      • First line
      • Hanging
    • All indents are set at zero by default
lesson 9 paragraph formatting51
Lesson #9 – Paragraph Formatting
  • Page Breaks
    • How Word begins
      • A new line
      • A new paragraph
      • A new page
    • Soft page breaks
    • Hard page breaks
lesson 9 paragraph formatting52
Lesson #9 – Paragraph Formatting
  • Tabs
    • Are used to move the cursor to pre-set stop points
    • Five kinds of tabs are available in Word
      • Left, Right, Center, Decimal, and Bar
    • Leader options also available
      • Dots, hyphens, underscore
    • Click here to see examples of tabs
lesson 9 paragraph formatting53
Lesson #9 – Paragraph Formatting

Additional tab stops can be defined

Default Tab stop

Choose between alignments

Click for different leaders

lesson 9 paragraph formatting54
Lesson #9 – Paragraph Formatting
  • Hyphenation
    • Removes excessive white space at the end of a line
    • Useful when used with columns or justified aligned text
    • Automatic or manual
    • hyphenation
    • Non-breaking

hyphenation

lesson 9 paragraph formatting55
Lesson #9 – Paragraph Formatting
  • Line Spacing
    • The spacing between lines of text
    • You can select between single, 1.5 lines, double, or a chosen point value
    • Set using the Format Paragraph Command
  • Click here for examples of different line spacing
tip 4
Tip #4
  • Inserting the Date and Time in a document
    • Click on the Date and Time command in the Insert menu
    • Select format
    • Click Update Auto-

matically

lesson 10 borders shading
Lesson #10 – Borders & Shading
  • In this lesson you will learn how to add a border or shading to selected text or a document.
  • Borders
    • Command found in the Format menu
    • Helps to “finish up” your document
    • For selected text
lesson 10 borders shading58
Lesson #10 – Borders & Shading
  • Page Border
    • Same as above, but for whole page
  • Shading
    • Command found in the Format menu
    • Used to add emphasis to important text
    • Clear (no shading) is the default
    • Solid (100% shading) creates a black background with white text
    • Usually 10% - 20% shading is sufficient
lesson 10 borders shading59
Lesson #10 – Borders & Shading

Scroll through all the border styles

Choose type of border

Preview box

Click to define line weight

Click for specific border (left, right, top, or bottom)

lesson 10 borders shading60
Lesson #10 – Borders & Shading

Click to adjust border and shading margins

Click tab for Page Border

Click on Options

lesson 10 borders shading61
Lesson #10 – Borders & Shading

You can choose a gradient for light shading

Or choose a color to shade your text

lesson 10 borders shading62
Lesson #10 – Borders & Shading
  • Click here for examples of bordered text
  • Click here for examples of shaded text
lesson 11 column formatting
Lesson #11 – Column Formatting
  • In this lesson you will learn how to add columns and define sections in Word documents
  • Columns
    • Adds a different look to your document
    • Open the columns command from the Format menu
    • Select the number of columns you want
lesson 11 column formatting64
Lesson #11 – Column Formatting

See example

Click to select number of columns

Preview box

Edit column properties, default is automatic

lesson 11 column formatting65
Lesson #11 – Column Formatting
  • Sections
    • Found in the Page Setup command
    • Formatting page layout, margins, and columns are defined at the section level
    • Most documents are one section
    • You can choose to section your document (section break)
      • Allows for different formatting in different sections
tip 5
Tip #5
  • Creating a backup copy
    • In the Tools menu

click Options

    • Click the Save tab
    • Click the option to

always create a

backup copy

quiz 3 question 1
Quiz #3: Question 1
  • Which of these can you NOT change in the Page Setup Command?
    • Paper size
    • Page orientation
    • Font size
    • Margins
quiz 3 answer
Quiz #3: Answer
  • Which of these can you NOT change in the Page Setup Command?
    • Paper size
    • Page orientation
    • Font size( this is the correct answer)
    • Margins
slide overview
Slide Overview
  • The next slide will show where command icons learned in this chapter are located on the Word screen.
  • Blue boxes indicate commands, red lines point towards the icons for which the commands are associated.
slide70

100% zoom

Choose typeface

Left justified

Click to change indents

Page margins

Redo text

12pt typeface

Click to add columns

Bold, Italic, or Underlined text

Scrollbar

Paste text

Click to change line spacing

Click to add border

View buttons (normal view)

credits
Credits

Dean Jephson | Alex Goloborodko |Seth Stammer