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ABSTRACTS AND EXECUTIVE SUMMARIES

Learn about creating concise abstracts and summaries for formal reports. Understand the types, audience, content, and organization of abstracts and executive summaries. Enhance your writing skills for specialist and managerial audiences.

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ABSTRACTS AND EXECUTIVE SUMMARIES

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  1. ABSTRACTS AND EXECUTIVE SUMMARIES THE FINAL SECTION OF THE FORMAL REPORT

  2. OVERVIEW • Definition • Abstracts: audience, types, content, organization • Executive summary: audience, content, organization

  3. Definition • Abstract: technical precis of a research report • Executive summary: nontechnical precis of a research report

  4. Abstracts • Types • Descriptive, sometimes called table-of-contents abstract because it mainly repeats the main headings from the report. • Informative, the type we’ll be using, contains information from the introduction, body, and conclusion of the report

  5. Abstracts 2 • Audience • Specialist, technical audience. It’s all right to use technical terms without defining them for this audience. • Be sure to include information in the abstract that will interest this audience.

  6. Content • Write the abstract last. Content comes from • introduction: topic, audience and scope • body: method of data collection and findings • conclusion: results and recommendations

  7. Organization • No more than two paragraphs or 250 words for the abstract

  8. Executive summaries • Audience—managers and executives • No technical language should appear in the summary. • Tone is formal since you’re writing for your supervisors

  9. Content • Summarize major points, findings, or recommendations from report. Be specific. Tell what the recommendations are, not just that there are some. • Condense the report; this is not the same as the introduction. • Write the summary last.

  10. Organization • Same paragraph format as used in abstracts • Terminology should be used consistently here and in the report itself (ex. Don’t say “aerial” here and “antenna” in the report.)

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