Supplier Training - Disney Sourcing Event eRFX

Supplier Training - Disney Sourcing Event eRFX

Supplier Training • Introduction: • This Supplier Training document is designed for current and potential Disney suppliers who may potentially participate in upcoming Disney Request for Proposal (RFP) events. • All Disney RFPs will be conducted through the online AribaeBuy toolset. Suppliers who are invited to a Disney RFP and wish to participate, will need to be familiar with AribaeBuy tool. • The following slides walk you through participating in a Disney RFP event, from receiving the RFP invitation through submitting a proposal.

Supplier Training Event invitation email - Read carefully and click on the link provided to complete registration and access the event.

Supplier Training Registration - Create password and secret question and answer. Note: passwords are case sensitive

Supplier Training Click < OK > to complete registration. Save user ID and password for future reference. This will prevent Disney project owner from having to reset passwords. ☼Save user name and password for future events to prevent Disney project owner from having to reset

Supplier Training Review and accept the terms of the “Participant Terms of the Ariba Sourcing Site” agreement. ☼You only have to agree to these terms the first time you enter a Disney eBuy event

Supplier Training Notice time remaining in event Event Details Notice Due date Upon entering the event, see the participant Checklist. 1. Review Event Details: If project owner allows, you can review the event details before reviewing and accepting the Bidder Agreement

Supplier Training Click < Review Agreement > 2. Review and Accept Bidder Agreement: You must accept the terms of the Bidder Agreement to participate (Ex. compose messages, submit responses). If you decline, you will not be able to participate in the event.

Supplier Training ☼You will have to accept these terms each time you participate in a Disney eBuy event Bidder Agreement – Accept Terms to participate.

Supplier Training 3. Submit Response: Disney eRFPs typically include attachments for your review and/or completion. To access the attachments, click on the attachment name.

Supplier Training Then, click “Download this attachment”. You have the option to download all eRFP attachments here. Open and/or Save the attachment to your computer.

Supplier Training Attachments are also found under the “References” link. Click on < References >. Then, click on any of the reference documents listed. Open and/or Save the attachment to your computer.

Supplier Training You will likely be required to attach files as part of your eRFP response. To do this, Click < Attach a file >.

Supplier Training Browse you computer for the desired file you want to upload. ☼20 MB file size limit. You can upload zipped files here, if necessary.

Supplier Training See file name Click < OK >

Supplier Training The file is attached. You can update or delete this file as long as time remains in the event. ☼ Whenever you see the white box, the event owner has allowed participants to add additional comments and attachments by clicking on this box. Click the box.

Supplier Training Add additional comments and attachments. Click < OK >.

Supplier Training Some eRFP questions require you to use pull down menus. Click the down arrow to display available answer choices. Select one. “Unspecified” means the event owner has not specified a default answer.

Supplier Training Select one of the available answer choices. In this case “Yes” or “No”

Supplier Training Finish completing your eRFP event by providing responses where shown

Supplier Training All communication related to the RFP or the RFP process will be conducted within the Ariba tool. To compose a message to the Disney project team, click < Compose Message >.

Supplier Training Compose a message and Click < Send >. You can also attach a file as part of your message to the Disney project team.

Supplier Training You can save your response as you go. Click < Save >

Supplier Training To submit your response to the eRFP event owner, Click < Submit Entire Response > To confirm, Click < OK >

Supplier Training After you submit your response, you can revise your response, if there is time remaining. To do this, Click < Revise Response >.

Supplier Training To review all event messages, Click < Event Messages >.

Supplier Training Click on any individual event message to view message contents Compose a new message from this screen

Supplier Training To review response history, Click < Response History >.

Supplier Training Click the Reference Number to view the complete details of the response

Supplier Training Supplier eRFP response details are displayed

Supplier Training Supplier eRFP guides and tutorials are available from the time you enter event. Click < Help > to dispay link to Guides and Tutorials

Supplier Training See tutorials – suppliers are encouraged to view all tutorials

Supplier Training See Event Participants Guide

Supplier Training • Questions? • Call or email Brandon Jones, Disney eBuy Manager, for additional eRFX support. • brandon.w.jones@disney.com • 818-636-3418

Supplier Training - Disney Sourcing Event eRFX