Election Training and Equipment Setup Guidelines for Burleson County Polling Locations

1. Welcome Burleson County Election Training Please sign in

2. How to set up your equipment and the polling location. Consider traffic flow inside the location. There should be an entrance and an exit that will not impact voters. Access to the voting area through any entrance other than the one designated by the presiding judge is prevented; and The voting area must have adequate lighting. The voting area is in view of the election officers, watchers, and persons waiting to vote but is separated from the persons waiting to vote; Consider electrical outlets and extension cords Privacy and Social distancing Arrange your equipment before unpacking and setting up First position is the Poll Pad and thermal printer, 2ndposition is the Controller Line up the Duos with ADA compliant Duo at the end Scanner          

3. Election Day Opening Checklist Arrive no later than 6 am or you may not open on time  Security, Verification and Chain of Custody of Seals:  Tamper evident security seals are crucial for the accountability, transparency and security of sensitive election materials. Seals DO NOT prevent an attacker from compromising election equipment. They simply provide a quick snapshot for poll workers to identify tampering, compromising or other malicious behavior with respect to how the equipment was issued to the poll workers during deployment. What should be sealed? This list is not limited solely to the items listed below. ANY Container that holds: Paper Ballots / Curbside Ballots / Provisional Ballots / Emergency Ballots (Ballot Box)  ANY E-pollbook or Paper Pollbooks  ANY Ballot Marking Devices (Duos)  ANY Direct-Recording Equipment (Controller)  ANY Tabulating Devices (Scanner)  ANY Ballot Bags that are empty to hold Provisional Ballots  ANY Ballot Boxes containing Voted Ballots at end of night 

4. Election Day Opening Checklist Verifying Seals Verify your Seals on all of your sealed equipment and paper ballot boxes. You should have a Chain of Custody Form to record all records for accountability and transparency. Ask yourself these questions when verifying the seals: Were all seals in place when the equipment was received? Does the seal number match the number on the Chain of Custody Form provided? Has it been tampered with? If it has, contact your authority conducting the election immediately. Did you break the seal and have to replace it with a new seal? After verifying the seal, did you sign the Chain of Custody Form verifying that the equipment seal numbers matched? Did you log the new seal with the required information on the Chain of Custody Form? Were you provided enough seals to secure the equipment once polls close? Were you provided a container/envelope to keep your broken seals in?        

5. Chain of Custody Form The authority conducting the election should provide a chain of custody form that contains the seal numbers on the required equipment/supplies for deployment, and to seal up at night after polls close. It is recommended that the chain of custody has the seal numbers pre-printed on the form for both deployment and return of required equipment/supplies. Best Practice: Know where this form is at all times. REMINDER: Some seals are not to be removed by poll workers.

6. Required Postings: The following forms must be provided to post at your polling place prior to opening the polls. Forms are subject to change and additional forms may be created to post in accordance to any change of the Texas Election Law Codes. ALL postings must be visible to the voter’s eye(s). Post each posting in their required area if further instructed by your Authority Conducting the election. Pay close ATTENTION as you are positioning the postings and that they are placed where it can be viewed at all times and not hidden by doors when propped opened/closed. If you have two or more languages required, try to post the postings side by side (Texas Election Code 272.005(a)).

7. Notice of Total Number of Voters Who Have Voted (Yellow sheet that you need to update through the day) (see Texas Election Code 61.007(c)) Notice of Voting Priority (see Texas Code 62.0015) Notice of Prohibition of Hand Guns in the Polling Place (see Texas Penal Code 46.03(a)/§46.15) Notice of Prohibition of Certain Devices within 100 Feet of Voting Location (see Texas Election Code 61.014) Distance Marker / NO Electioneering or Loitering within 100 feet of Voting Location (see Texas Election Codes 61.003/61.004/62.010) Voter Complaint Information ID Required for Texas Voters Notice to Voter List of Declared Write-in Candidates Precinct(s) Votes Here Map of Voting Precinct(s) / Map of Polling Places Sample Ballots Instruction Posters Post any other additional signs provided by the your Authority Conducting the election. • • • • • • • • • • • • • •

8. Election Worker Forms to be completed Chain of Custody Form Ballot and Seal Certificate Oaths Statement of Compensation Form / Timesheets Register of Official Ballots Registered of Spoiled Ballots Registration Omissions List Problem and Incident Report Log Summary of Provisional Ballots List of Provisional Voters Verification of Provisional Ballots and Serial Numbers Election Official Name Tags • • • • • • • • • • • •

9. Preparation of Check-In Station(s): Verify seal and break seal on e-pollbook – document on Chain of Custody form. Remove e-pollbook, all printers and power cords. Connect the power cord to the e-pollbook printer. Turn on Thermal Printer first before powering up the ePollbook so the Bluetooth will sync with the pollpad. Find your surge protector and plug in to the nearest power outlet. Plug the e-pollbook and printers into the surge protector provided; position cords to keep a safe work environment. Turn the surge protector power button on. Have a location where you can keep all of your important paperwork secured and organized. This area should not be accessible to voters. Have ballot stock ready. Judges FULL signature on back of each ballot handed to Voter. • • • • • • • • • •

10. Have the following forms out and accessible for the clerk to provide to the voter(s) as needed: • Statement of Residence • Oath of Assistance and Interpreter • Reasonable Impediment Declaration • List of Acceptable Forms of ID • I voted stickers • Have Pens & Styluses available for signing Official Time to Open the Polls to check in first voter is at 7:00 a.m. and no earlier

11. Preparation of Voting Station(s): Ballot Marking Devices / DRE – Direct-recording equipment Station(s): follow the Authority Conducting the election’s direct Instructions setting up each piece of equipment. If you have questions on how to set up your equipment, review your HART Verity Field Guide located in your box of supplies. Set each station up spaced appropriately. Verify all seals and document on Chain of Custody form. Break seals on the outside of the Controller and Ballot Marking Devices (Duos). Remove cords from the carrying cases and attach, find your surge protector and plug in to the nearest power outlet. Daisy chain the Duos and connect to the controller and surge protectors; position cords to keep a safe work environment. Turn the surge protector power button on and power up (this will take a few minutes). If you should have any issues, call the office 567-2000 or my cell 951-834-3663 Setup Privacy Panels around each Ballot Marking Device. Print Zero Tapes (2) and verify each candidate or measure on the tape is set to zero. Election Officials who are present will need to verify and sign the zero tapes printed • • • • • • • • • •

12. Preparation of Ballot Box/Tabulating Area: Ballot Box – holds the Scanner and is for paper ballots that have been scanned Set station up spaced appropriately from Ballot Marking Stations towards the Exit Door and verify that there are no ballots in the ballot bag. Verify and Apply Security Seals and complete the Chain of Custody Form • • Ballot Scanner Set station up spaced appropriately from Ballot Marking Device Stations towards the Exit Door. Verify Seals with Chain of Custody Form protocol Verify Public Count is Zero Print Zero Tapes and verify each candidate or measure on the tape is set to zero. Election Officials who are present will need to verify and sign the zero tapes printed. • • • • •