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M.D. 2 .I. M anagement, D éveloppement I nternational & I nformatique

M.D. 2 .I. M anagement, D éveloppement I nternational & I nformatique. SARA EDF. Management Software of European aid Several versions depending on the user requirements, namely: SARA EDF NAO for the National Authorising Officer and contracts managing ( specific commitments ).

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M.D. 2 .I. M anagement, D éveloppement I nternational & I nformatique

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  1. M.D.2.I. Management, Développement International & Informatique SARA EDF • Management Software of European aid • Several versions depending on the user requirements, namely: • SARA EDF NAO for the National Authorising Officerand contracts managing(specific commitments). • SARA EDF PE for the the programme estimates (see separate presentation). • In the two versions, SARA keeps the accounts according to the Pratical Guide and prepares the reports requested by the European Union. SARA EDF

  2. M.D.2.I. Management, Développement International & Informatique SARA EDF NAO & PE • A project can use  SARA EDF PE even if the NAO don’t use  SARA FED NAO  • Conversely, the NAO can use SARA FED NAO to prepare the dashboards of European aid and to manage specific commitments and PEs, even if the projects don’t use SARA EDF PE • Disbursements can be validated either by the projects, either by the NAO, or not be validated at all in the software. • There is a special procedure for rejected pieces or unvalidated ones. SARA EDF NAO and PE

  3. M.D.2.I. Management, Développement International & Informatique SARA EDF PE • For the Programme estimates financed by EDF • And the constitution of the record of expenditure • In acordance with procedures of the lastest version of practical guide. SARA EDF NAO and PE

  4. M.D.2.I. Management, Développement International & Informatique SARA EDF NAO • For the management of specific commitmets (service contracts, supplies,works and grant contracts) • In Accordance with the Practical Guide. • For the NAO support units • Dashboards of the European aid • Preparing POs/ROs • Closure of the financial commitments & Projects SARA EDF NAO and PE

  5. M.D.2.I. Management, Développement International & Informatique SARA EDF NAO Grant contracts The grants can be managed with SARA EDF PE if it is budgeted within the Programme Estimate Or separately with SARA NAO in the opposite case. SPECIFIC COMMITMENTS

  6. M.D.2.I. Management, Développement International & Informatique SERVICE CONTRACTS, SUPPLIES AND WORKS • individual financial commitments • The contracts • The advance (initial allocation) • Supplier's invoices • Gross value • Reimbursement of advance (initial allocation) • Guarantee retention • Net Value • Reimbursement of Guarantee retention • Reimbursement of the initial advance • Issuing the payment orders. SPECIFIC COMMITMENTS

  7. M.D.2.I. Management, Développement International & Informatique Data structure (specific commitments) In a Project, We create an Individual Financial commitment Then the single contract to which it corresponds. The price schedule of the contract appears in the last subwindow below. The data Structure is displayed in the main window during the whole work session. SPECIFIC COMMITMENTS

  8. M.D.2.I. Management, Développement International & Informatique SERVICE CONTRACTS, SUPPLIES AND WORKS THE CONTRACT (Identification sheet) • 4 tab • The contract amount can be slightly different from the individual financial commitment. • But Currency should be the same. • The supplier is selected from the combo box. THECONTRACT

  9. M.D.2.I. Management, Développement International & Informatique THE CONTRACT (BUDGET) • The contract amount is divided into "budget lines" - Attached to an item of the financial plan. - Defined on Quant./ UP./ Total amount. • The user provides the invoices to be issued in accordance with the contract: date, description, amount. He can do it for the whole duration of the contract, for a part of it or invoice by invoice. • The gross and net values ​​of the invoices are calculated by the software. • The grant contracts are managed according to their own procedure. THECONTRACT

  10. M.D.2.I. Management, Développement International & Informatique THE PAYMENT ORDERS • The proposed amount of the initial advance and the net value of the invoices are calculated by the software. • The PO can be printed in EXCEL or previewed. • A transmission slip may be printed by the software. ADVANCE (INITIAL ALLOCATION)

  11. M.D.2.I. Management, Développement International & Informatique INVOICING

  12. M.D.2.I. Management, Développement International & Informatique Now the Contract Card can be printed OUTPUT STATES

  13. M.D.2.I. Management, Développement International & Informatique The output forms PO ledger by Financial commitments Invoice following-up Monitoring of advances / retention Monitoring in quantity, and in value. OUTPUT FORMS

  14. M.D.2.I. Management, Développement International & Informatique PO Ledger by FC OUTPUT FORMS

  15. M.D.2.I. Management, Développement International & Informatique Invoice following-up Note that  reimbursable don’t appear here, but only the gross value of invoice and the deductions. OUTPUT FORMS

  16. M.D.2.I. Management, Développement International & Informatique MONITORING OF ADVANCES/RETENTION OUTPUT FORMS

  17. M.D.2.I. Management, Développement International & Informatique  MONITORING THE BUDGET IN QUANTITY AND VALUE OUTPUT FORMS

  18. M.D.2.I. Management, Développement International & Informatique CLOSURE OF THE COMMITMENTS • When the closure is accepted (if the conditions are met), it isn't possible to change anything in the data for this FC. • But the closure is reversible. • While all the FC are closed, you can also close the project as a whole. CLOSURE OF COMMITMENTS

  19. M.D.2.I. Management, Développement International & Informatique Dashboards(Summary statements for all projects) • Several projects followed on the computer • Several projects followed on the computer, with detail by Financial Commitment • All PO issued on the computer • All these summary statements in EUR DASHBOARDS

  20. M.D.2.I. Management, Développement International & Informatique DASHBOARDS

  21. M.D.2.I. Management, Développement International & Informatique DASHBOARDS

  22. M.D.2.I. Management, Développement International & Informatique DASHBOARD(one project) • Follw-up the Financial Plan of the Project (All Individual Financial Commitments). • Follow-up of the Financial Plan of the Project by individual financial commitment. • Expenditure by individual financial commitment. • These last last statements presented in EUR and in the currency of the individual financial commitment. DASHBOARDS

  23. M.D.2.I. Management, Développement International & Informatique PROJECT MONITORING  Individual financial commitments, signed contracts and total expenditure by item of the financial plan of the project  DASHBOARDS

  24. M.D.2.I. Management, Développement International & Informatique Budget of the individual financial commitment, by item of the financial plan. DASHBOARDS

  25. M.D.2.I. Management, Développement International & Informatique Expenditure of individual financial commitment, by item of the financial plan. DASHBOARDS

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