Programming and Process Flow. HQ PIPELINE CO-ORDINATION WORKSHOP JULY 2002. Donors. OT Logistics. OT Finance. OT Shipping. OT. RE. ODP. Bureau. MS Procurement. CO. ODP functions and roles:. 1) Prepare Operations Commodity Budgets. 2) Clear Budget Revisions.
HQ PIPELINE CO-ORDINATION
WORKSHOP JULY 2002
1) Prepare Operations Commodity Budgets
2) Clear Budget Revisions
3) Allocation of multilaterals
4) ODP role within WFP
5) Prepare Funding Proposals
ODP <= > RE
ODP < = > MSP
ODP < = > OTS, OTF
ODP < = > CO/Bureau
6) Release PR and management of funds
7) Management of IRA
8) DSC allocation
9) Report preparation & Dissemination of information
a) Based on analysis of historical data and information from RE, ODP determines:
1) potential donors,
2) type of contribution (IK or cash)
3) origin of commodity
b) for donors that give IK contributions insert commodity rate, as per donor indication.
c) for donors that give cash contributions, clear with MSP the commodity rates.
d) Send budget to OTS, it is used to determine the shipping costs.
Comments on Project Document DSC & ODOC Budgets at PRC (food costs must be 50% of budget costs)
Reasons for need of B/R:
Kind of B/R:
Different kind of B/R can be cleared at different levels
Full Cost Recovery (FCR) means that EVERY DONOR PAYS for all costs associated to move their food or food WFP purchases with their money.
In 1996, WFP adopted the new Resources and Long Term Financing (R<F) policy, this was built on the principle of Full Cost Recovery (FCR)
Commodity cost: the rate for IK is given by the donor
the rate for cash is given by MSP
Shipping: the rate is given by donor if they ship
if WFP ships - OTS gives the rate
LTSH: includes Overland and ITSH.
The full LTSH must be always used, while for LP only ITSH is used
ODOC: are operational costs of implementing partners and Govr.
PROGRAMMING: When a contribution is confirmed
IN KIND Contribution
utilised must be
returned to the
ODP major role
is to ensure that
funds are fully
ODP must also
make sure not to
CO/Bureau Director sends request to ODP
ODP prepares FP and cover memo/justification to AED,
Once approved ODP releases PRs and funds in system
REPORTING: ODP keeps updated reports on IRA account allocation and funding level.
DISSEMINATION OF INFORMATION