Optimizing QUT Library Orders for Cost-Efficient Acquisition Process

1. E-preferred Profiled Standing Orders (PSO’s)QUT Library Trial (June-December 2013) Brendan Sinnamon V723, Level 7, V Block, Gardens Point Campus 3138 2723Email: b.sinnamon@qut.edu.au

2. E-preferred PSO’s Trial(1 June 2013 – 24 December 2013) Science/IT/Maths/Engineering (SEF): 6 profiles Business (BUS): 5 profiles Profiles established with James Bennett Based on existing print profiles $100 000 made available QUT Library has patron-driven acquisition (PDA) of ebooks via EBL

3. SEF + BUS PSO’s (1 June to end October 2012) Print only PSO’s $35 024.47 on print PSO’s for SEF $49 105.30 on print PSO’s for BUS TOTAL: $84 129.77 on print PSO’s for SEF and BUS Approximately 840 items (assumption $100 average book price)

4. SEF + BUS PSO’s (1 June to end October 2013)e-Preferred PSO’s • Proviso: Reactivation of SEF + BUS PSO’s occurred late July 2013 with back ordering from 1 June 2013 but de-duplicated against existing firm orders • $9 140.10 (print PSO’s for SEF): 79 items ordered • $6 795.10 (print PSO’s for BUS): 61 items ordered • Total: $15 935.20: 140 print items ordered • $1 972.06 (ebook PSO’s for SEF): 16 items ordered • $1 944.98 (ebook PSO’s for BUS): 20 items ordered • Total: $3 917.04: 36 ebookitems ordered • TOTAL: $19 852.25: 176 items

5. Expenditure and Item Reduction2013 (e-Preferred PSO’s for SEF + BUS)vs 2012 (Print PSO’s for SEF + BUS) SEF PSO’s: Expenditure reduction 68% BUS PSO’s: Expenditure reduction 82% Overall expenditure reduction SEF + BUS when moved to e-preferred PSO’s: 76% Item reduction SEF + BUS when moved to e-preferred PSO’s: approx. 80%

6. Demonstration of potential savings of e-preferred PSO’s: (QUT Library) • Assumes simultaneous patron-driven acquisition (PDA) (e.g., EBL, Ebrary) in operation • $1.4 million book allocation • Firm orders $200 000 • Remaining $1.2 million: 76% reduction leads to saving of $912 000* • *based on results of SEF + BUS e-preferred PSO’s trial

7. Outcomes of e-preferred PSO’s Trial(1 June - end October 2013) • Observed large expenditure reduction due to non ebook/print purchase as ebook availability via EBL PDA (within 8 weeks publication of print) • James Bennett indicate approx. 60% of profiled items for BUS and approx. 80% profiled items for SEF available via EBL PDA • More money potentially available for additional subscriptions/purchase of one-off online products/journal backfiles/online video

8. Next steps…2014 Run e-preferred PSO’s across all profiles (not just SEF + BUS) Examine expenditure reduction

9. PSO’s (Positive impacts for the liaison librarian) • Less librarian time spent firm ordering • Some initial time investment required setting up PSO’s and adjusting as needed • More time for embedding of academic literacies and teaching/learning support as well supporting our research staff/students

10. E-preferred PSO’s vs print PSO’s(Positive impacts for the liaison librarian) • Over time less de-selection required • Over time less physical shelving required • More money available for subscriptions/purchase of one-off online products/journal backfiles/online video* • *Assumes simultaneous patron-driven acquisition (PDA) (e.g., EBL, Ebrary) in operation • Improved access to books for clients due to well-known benefits of ebooks over print books • QUT preference for ebook over print

11. Disadvantages of e-preferred PSO’s vs print PSO’s (Negative impacts for the liaison librarian) • Time delays for access to titles • All potential print title allocations placed in a ‘hold bucket’ until 8 weeks after publication • But at QUT Library they are shelf-ready so minimal arrival delays • Therefore e-preferred PSO’s may not be so suitable for some subjects areas where publishing more in print format so titles delayed arriving to library • No issues identified with delayed arrival of 140 print items as part of trial

12. Questions/Discussion