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Navigating the Future of Records Management: Embrace Change and Lead with Confidence

In today's fast-evolving landscape, embracing change in the field of Records Information Management (RIM) is crucial. This article emphasizes the fundamental shifts happening in RIM, highlighting the need for instantaneous access to information, efficient communication, collaboration, and compliance with legal statutes. It discusses the evolving RIM profession, the impact of technology, and the visible future of digital content management. The text encourages professionals to adapt, stay informed about new records technology, assess strategic values, and apply core RIM fundamentals. It urges a positive attitude, leadership qualities, and a proactive approach to challenges in managing information assets. Professionals are advised to leverage resources like educational platforms, certifications, local chapter events, and networking opportunities to stay ahead. The message is clear: those who adapt, innovate, and demonstrate value will thrive in the ever-changing RIM landscape.

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Navigating the Future of Records Management: Embrace Change and Lead with Confidence

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  1. Where Is RIM Heading? Discouragement Is NOT An Option H. Larry Eiring, CRM, FAI Littler Mendelson, P.C. July 16, 2009

  2. You Need To Know What Every Business Needs.... • Instantaneous, efficient access to necessary information • Ability to communicate with anyone, anywhere quickly • Simultaneous, unhindered collaboration • Informed, fast decision making • Compliance to legal statutes and regulations • Efficient processes that can reduce expense (and frustration) • The best available technology and business practices to serve both internal and external clients

  3. The RIM Fundamentals Have Not Changed • Records Classification • Inventory and Appraisal • Records Retention & Disposition • Business Continuity and Disaster Recovery • Life-Cycle Management • Record Storage • Information Retrieval • Records Systems & Technology And Are Still At The Core!

  4. Then Something Thing Happened on the Way to the File Room • TECHNOLOGY evolved as an enabling tool • Global COMMUNICATION became instantaneous • Real-time COLLABORATION became possible • Organizational KNOWLEDGE became key to STRATEGIC advantage • New legal statutes and regulations for records required COMPLIANCE • Increasing volumes and types of information demanded value-driven MANAGEMENT strategies

  5. A Profession Evolving • Paper is no longer the leading media for records • New means of communication and collaboration create new types of records • Accessibility to information is easier than ever • The merging of electronic information systems have made traditional records management systems obsolete

  6. Our Visible Future • Technology • Electronic records management • Digital content management • Communication & Collaboration • Message Management – e-mail, text, instant messaging • Blogs, Wiki’s • Risk Management & Compliance • Litigation management • eDiscovery • Information Security • Privacy of PII • Business Management • Process Analysis & Integration • Financial Management • Organizational & Strategic Management • Program Marketing

  7. The “Now” Is Easier Than You Think • Strive to understand new records technology • Be familiar with how processes work together • Assess the strategic value of information • Think ‘efficiency’ and ‘effectiveness’ Then.... Apply the core RIM fundamentals you know and have used all along!

  8. Our Lifetime Opportunity Is Here • Too much information – not enough time and resources • Executives need HELP managing this asset • IT can only do part of the job – technology • Compliance and Risk Management are ‘new’ areas of concern • Policy, process and technology now are equally important • A realization that managing the information asset requires professional management We should be EXCITED and ENTHUSIASTIC!

  9. It’s Time For A New Positive Attitude! • Confident • Belief in yourself and your abilities • Positive • Bringing solutions not problems • Collaborative • The collective effort of the team is most important • Open minded • No idea is a bad idea • Strategic • Think with a global perspective • Respectful • We are all human after all

  10. Break The Cardboard Ceiling And Be A Leader! • Confidence - is a must • Commitment - goes without saying • Courage - to take a reasonable risk • Character – to stand behind your vision • Credibility – to ensure you are heard • Dedication – to task and people • Passion – is the solar fuel!

  11. Some Final Thoughts In Summary • It’s a challenging market • Employers are focusing on efficiency & reducing expense • The ‘value bar’ has never been higher • The opportunities have never been greater Those who have needed experience and can prove their value will stay! ------------------------- Those who are stuck in the past become expendable So...which description fits you today?

  12. There Is Help Out There • www.arma.org • Educational Resources • Online Courses • Podcasts • Competencies & Self Assessment • Annual Conference • www.icrm.org • Certified Records Manager • www.armaedfoundation.org • Free research papers on ‘visible future’ RIM topics • Local ARMA chapters • Monthly meetings • Seminars • Local Networking • Graduate Courses in RIM

  13. Are You Up To The Challenge?-------------------------------------------Questions & Comments

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