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What Do I Do Now?. Starting Your EMS July 27, 2007. Agenda. Select Fenceline Management Support Selecting and Training Your Team Communicating/Training the EMS Redirecting Assistance. Select Fenceline . The Fenceline is the Geographic Boundary or Operational Boundary of the EMS

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what do i do now

What Do I Do Now?

Starting Your EMS

July 27, 2007

  • Select Fenceline
  • Management Support
  • Selecting and Training Your Team
  • Communicating/Training the EMS
  • Redirecting
  • Assistance
select fenceline
Select Fenceline
  • The Fenceline is the Geographic Boundary or Operational Boundary of the EMS
  • Can Be by Facility, Department, Operation, or Organization
  • Most Recommend StartingSmall with a Fenceline that Has Environmental Issues Already (WWTP, Maintenance Shop, Landfill)
management support
Management Support
  • The Number One Reason an EMS Fails is Lack of Management Support
    • Get Management Support at the Very Beginning In Writing (you will refer to it OFTEN). Include Time Table for Implementation and Staff Requirements
      • Memo to Department Directors from City Manager
      • Council Resolution
    • Distribute Support Memo Widely
  • Secure Management SupportThroughout Your Fenceline…Don’t Forget Middle Managers
management support5
Management Support
  • Difficulty in Getting Support?
    • Call an EMS Practitioner to Talk About Management Concerns
      • Funding?
      • Benefits?
      • Belief It is Just a Paperwork Exercise?
      • EMS Isn’t Applicableto Cities
    • Tons of Assistance Available in “Selling” the Benefits of EMS
ems champion
EMS Champion
  • The EMS Champion or Environmental Management Representative (EMR) Should be Selected to Lead the EMS
    • Responsible for the Day-to-Day Implementation of the EMS Program and Meeting Time Lines
  • Key Considerations
    • Must Have the Time and Desire
    • Important Traits: Team Builder, Organizer, and Proficient Speaker
    • Environmental Background is a Plus
  • Senior Management Should Designate the EMR in Writing and Provide a Direct Conduit for Progress Reports
ems champion7
EMS Champion
  • Specific Responsibilities
    • Select, Train, and Schedule EMS Core Team
    • Write EMS Procedures
    • Develop Templates
    • Communicate Progress and Identify Deficiencies
    • Develop Training Program
    • Select and Train Audit Team
    • Assist with Environmental Compliance
    • Conduct Management Review
    • External and Internal Communication of the EMS
ems champion8
EMS Champion
  • Send the EMR to Training
    • Recommend ISO 14001 Lead Auditor Training
    • EMS ImplementationTraining
    • EnvironmentalComplianceBootcamp
    • Facilitator Training
select and train the ems core team
Select and Train the EMS Core Team
  • Core Team Members Are Responsible for Guiding and Directing the EMS
  • Select/Volunteer a Team (less than 20 people) and Provide EMS Training (1 - 2 Days)
  • Core Team Should Include the Environmental Champions and the Naysayers
  • Core Team Should be Cross Functional
  • EMS Core Team Members Should Have EMS in their Performance Plan
ems core team
EMS Core Team
  • Schedule Regular Meetings Every Month and KEEP ATTENDANCE RECORDS
  • Keep Meeting Minutes and Distribute
  • Use Each Meeting to Also Conduct Training for Next EMS Piece
  • Get Commitment for Core Team Members for At Least the Term of Implementation
  • Have City Manager Write Each Member a Letter of Support
communication of the ems
Communication of the EMS
  • Start Engaging Staff of the EMS at the Beginning of Implementation
    • Emails, Bulletins, Paycheck Notes, Posters
  • Adopt an Environmental Policy and Use it for Employee Support
  • Develop an EMS Training Course and Ask HR to Deliver During New Employee Orientation
communication of the ems12
Communication of the EMS
  • Develop an Environmental Awards Program Recognizing Employees for Their Effort
  • Consider an Environmental Logo/Logo Contest
  • Buy Trinkets (Pens/Paper/Hats) for Dissemination
  • Send Good News Bullets To Management Frequently
  • Consider Council Briefings on Progress
ems training
EMS Training
  • Determine the Appropriate Level of Training for Staff by Job Description/Title
    • EMR Needs Immediate and Upfront Training
    • EMS Core Team Needs Detailed Training and Must Understand EMS Terms
  • Training in Order of Importance
    • Facility Manager’s Need to Understand Objectives and Targets and Significant Environmental Aspects
    • Management Needs to Understand EMS Commitments
    • General Staff Should Have EMS Awareness Training Each Year
  • Set Your Target and Timeline for EMS Implementation
    • Use Templates and Examples from Other Organizations
    • Tailor Documents and Approaches to Meet Your Organization
  • If Something Isn’t Working, Stop, Reassess Goal, and Redirect.
  • During EMS Implementation, You Will Constantly Evaluate and Redirect Your Course
top three lessons learned
Top Three Lessons Learned
  • Don’t Give Up…It’s Worth It in the End
  • Ask For Help
    • Call TCEQ, EPA, or Another City
    • Great website
      • www.peercenter.net
  • Always Remember the EMS is About Environmental Improvements, Not the Documents
contact information
Contact Information

Laura Fiffick

214 670 5942