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StoneFax. The software IP Fax Server solution which increases savings and productivity. Efficiency and Economy for Everybody. StoneFax is a software-only IP Fax Server - web based – which virtualizes fax management

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stonefax

StoneFax

The software IP Fax Server solutionwhich increases savings and productivity

efficiency and economy for everybody
Efficiency and Economy for Everybody
  • StoneFax is a software-only IP Fax Server - web based – which virtualizes fax management
  • It connects to the PBX natively through SIP or H.323 with T.38, no need for additional hardware
  • It offers Fax service to each user through everyday tools
    • directly from your PC, smartphone, tablet, multifunction printer
    • via E-mail, Web Browser, Print
  • Scalabe and reliable
    • licenced per channel (number of incoming/outgoing faxes at the same time)
    • suitable from small to large enterprises and public administration
stonefax f aster smarter e asier and greener
StoneFax: Faster, Smarter, Easier and Greener

Save 90% of time

thanks to fax management virtualization

0 learning time

easy as printing a document or sending/receiving an e-mail

Personal and confidential

faxes are delivered to and sent from your personal email box and from the reserved web portal, no matter where you are

  • 0 paper, 0 toner
    • no more paper for printing and to be archieved, no consumables and fax machines to be mantained
stonefax integration
StoneFax: integration

ImagicleAppSuite Server

StoneFax

PSTN

T.38

with G711 fallback

H.323 - SIP

IP PBX

3G/Wi-Fi

ScantoFax

PRINT

HTTP

HTTPS

ANY Mail Server SMTP-POP3-IMAP

COMPATIBLEnetwork MFP

ANYe-mail client

ANYweb browser

ANYdocument

APPSfor Android, iPhone/iPad

imagicle fax fax send receive from mobile has never been so easy
Imagicle FaxFax send & receive from mobile has never been so easy

UC

Imagicle Fax

Imagicle Fax allows fax send & receivestraight from yoursmartphone or tablet, wherever and wheneveryou are

  • RequiresImagicle StoneFax
  • Free App avaliablefor Apple iOSand Android smartphones and tablets
main features
Main Features
  • Supports sending any document format
    • Word, PDF, Excel, JPG, TIFF, etc.
  • Works with any Email client
    • Microsoft Outlook integration
  • Works with any Email Server (POP3, POP3S, SMTP and IMAP)
    • Microsoft Exchange, Lotus, etc..
  • Works with any Web Browser (http e https)
  • Works with Network Scanners, Digital Senders, network MF printers
  • Available in 6 languages
    • ENG, ITA, ESP, DEU, FRA and Arabic
special features
Special Features
  • Supports group/department and personal fax number
  • Supports sending the same fax to multiple recipients
  • Advanced cover page management
  • Cover page per group/department
  • High availability with server cluster
  • Local Fax archiving on the server, remote archiving on NAS
  • Protocol number feature
  • Send receipt by email
  • Integrated with the company existing system
    • user synchronization and authentication with Active directory – OpenLDAP
    • can be integrated with Customer and Document Management Systems (on a project basis)
      • API for SAP and other ERP/CRM
      • Microsoft SharePoint
general features
General Features
  • StoneFax is integrated into Imagicle Application Suite
    • web administration – no need to log onto server. MAM management including SNMP
    • can be installed on the same server with other Imagicle applications
    • offers advanced services if used together with the other applications
      • incoming/outgoing fax accounting (with Blue’s)
      • batch fax sending thanks to Speedy Enterprise directories
  • StoneFax can be installed on physical or virtual machines
  • Stonefax can be installed on Cisco UCS, co-residency mode available
  • It requires a Windows Server 2003, 2008 or 2012 server
    • 32 or 64 bit
    • Standard, Enterprise, Foundation
    • R2 version too
compatibility
Compatibility
  • Compatible with many IP-PBX via H.323 and SIP
    • T.38 fax relay
    • G711 if T.38 isnotavailable
    • More details on www.imagicle.com/go/stonefax
  • Cisco certified 9.1
    • Eligible for Cisco SIP
2 500 stonefax customers ww
+2.500 Stonefax customers WW

Rebecca

CFO

Enrico

VP Sales

Worldwide international coverage (special focus on EMEA)

how to send a fax with stonefax
How to Send a Fax with StoneFax
  • 5 easy ways from the office or whenyou’reaway

PSTN

Send a Fax:

ImagicleAppSuite Server

StoneFax

Sending an e-mail tostonefax@mycompany.com – subject: 06123456 or 06123456@fax.mycompany.com

Logginginto the web interface http://stonefax.mycompany.com

Printing a document printer name: StoneFax

Fax: 06.123456

Scanning a document Scan To Fax on a multifunction printer

From a mobile App on iPhone-iPad and Android

sending a fax with e mail 2 fax
Sending a Fax with E-Mail 2 Fax
  • Easy as sending an e-mail to
    • stonefax@mycompany.com
  • Enter
    • recipient's name
    • recipient‘s number
    • fax subject
    • fax body
    • attachment
  • Return receipt
    • directly sent to myemail@mycompany.com

StoneFax reserved email account

Recipient’s name

Fax subject

Recipient’s number

Fax body

email to fax a dvanced sending options
Email To Fax: Advanced Sending Options
  • You can also send the fax entering the recipient’s number in the TO: field
    • 123456789@stonefax.mycompany.com
  • In the Subject: field of the e-mail you can enter some special option
    • send the same fax to many recipients
      • 12345678; 222333444; 555222333
      • Mary Smith ((12345678)); Giuseppe Rossi ((87654321))
      • or use the name of a Speedy directory you created for a group of contacts ((nomerubrica))
    • select one of the cover pages: CoverPage ((URGENT.COV))
    • send the fax at a later time: SendAt ((14:30))
    • add a subject for the fax (on the cover page): Subject((Invoice AF512))
microsoft outlook integration
Microsoft Outlook Integration
  • StoneFax can be integrated with Outlook so you can
    • leverage the directory (business fax field)
    • enter the recipient/s in the “TO:” field
    • send multiple attachments
      • the attachments can be of any type since they are converted on the client
sending a fax with web 2 fax
Sending a Fax with Web 2 Fax
  • Directly from the web interface
    • http://stonefax.mycompany.com
  • Enter
    • recipient‘s
    • recipient‘s number
    • subject
    • a note for the cover page
    • attachment
  • Multiple recipients
    • from Speedy Enterprise directories also
  • Return receipt
    • directly into myemail@mycompany.com
sending a fax with imagicle fax
Sending a Fax with Imagicle Fax
  • Send a fax directly through your smartphone or tablet
    • Take a photo to a doc and send as fax
    • Send an email attachment or document
    • Send a simple text
  • Use the internal address book to select the recipients
  • Check the status of the fax in transmission
  • Free App avaliablefor Apple iOSand Android smartphones and tablets
sending a fax with print 2 fax
Sending a Fax with Print 2 Fax

StoneFax virtual network printer

  • Directly from the program you are using on your Windows PC
    • print on the printer named: StoneFax
  • From the send fax wizard, select
    • recipient/s name and number (from the local Windows Address Book or from Outlook contacts)
    • the cover page with the fax subject
    • when to send the fax (now or at a specific time)
how to send paper documents with stonefax
How to Send Paper Documents with StoneFax
  • Network Scanners, Digital Senders, MultifFunction network printers allow you to send paper documents through StoneFax
    • integrate paper documents with the outgoing faxes workflow
    • store them in a unique archive
  • To send a fax just insert the sheet in the scanner, press the “Fax” button and enter the recipient number
    • the document is scanned and sent to StoneFax via email (Internet Fax feature)
    • StoneFax sends the return receipt to the email account previously associated to the device
      • if the device supports authentication the fax will be sent with your personal account and the return receipt will be received in your email box
  • On the models not yet verified you can use the Scan2Mail feature
    • the document is scanned by the device, then it is sent to stonefax@mycompany.com entering the recipient number in the Subject
digital sender mfp compatibility
Digital Sender – MFP compatibility
  • HP M3035mfp or better
    • thanks to HP Digital Sending Software 4*
  • Ricoh Aficio MFP series
    • thanks to Ricoh GlobalScan NX software*
  • Xerox WorkCentre MFP – all models
    • thanks to Xerox SMARTsend software*
  • Fujitsu ScanSnapseries
    • no need for additional software
    • * Legacy software to be quoted apart
how to receive a fax with stonefax
How to Receive a Fax with StoneFax
  • 4 easy ways in your office or whenyouraway

PSTN

Receive a Fax

Reading an e-mailmyemail@mycompany.it

ImagicleAppSuite Server

StoneFax

Logging into the web interfacehttp://stonefax.mycompany.com

Fax: 06.123456

Printing the faxesautomatically on a network printer

Logging into the mobile apps on iPhone-iPadand Android devices

receiving a fax with fax 2 e mail
Receiving a Fax with Fax 2 E-mail
  • Directly in your email as attachment
    • myemail@mycompany.it
  • Attachment format
    • PDF
    • MultipageTiff

Sender’s number

Fax Body

receiving a fax with fax 2 web
Receiving a Fax with Fax 2 Web
  • Directly in the web interface
    • http://stonefax.mycompany.com
  • Received faxes archive
    • customizable duration of the fax in the archive
    • each archived fax uses about 100 Kb on disk
receiving faxes directly on a printer
Receiving Faxes Directly on a Printer
  • Beyond fax storage and emailing, StoneFax can print on network printers the faxes a it receives
    • to speed up the workflows which require the faxes to be printed anyway
    • to keep a copy on paper
  • You can associate a different printer to each user / fax number
    • you must map the printer on the server
    • you can also use usb printers directly connected to the server
receiving a fax with imagicle fax
Receiving a Fax with Imagicle Fax
  • Access your fax box everywhere you are
    • Incoming Faxes (receiving and received)
    • Outgoing faxes (sending and sent)
  • Interface adapts automatically on smartphones with different display size and resolution
  • Free App avaliablefor Apple iOSand Android smartphones and tablets
stonefax how it works
StoneFax: How it Works
  • It connects to the PBX natively and directly through IP
    • T.38 over H.323 o SIP with fallback on G.711
    • it uses the PBX lines without dedicated or additional cards
    • it supports Least CostRouting for multi-sites environments

PSTN

ImagicleAppSuite Server

StoneFax

T.38

con G711 fallback

H.323 gateway - SIP trunk

IPBX

stonefax multisite scenario with lcr
StoneFax – Multisite Scenario with LCR
  • StoneFax does LCR based on the recipient’s number

PSTN

ImagicleAppSuite Server

StoneFax

IP-PBX 2

IP-PBX 1

T.38

con G711 fallback

H.323 - SIP

T.38

con G711 fallback

H.323 - SIP

stonefax cucm scenario with mgcp
StoneFax- CUCM Scenario with MGCP
  • Besidesconnections CUCM – voice gateway through H.323 or SIP, Stonefaxsupports Cisco multisitearchitectures with many voice gatewaysconnected to CuCMthrough MGCP

PSTN

MGCP

MGCP

ImagicleAppSuite Server

StoneFax

Voice Gateway 1

Voice Gateway 2

T.38

H.323 - SIP

Cisco Unified

Communication Manager

imagicle your communications easier
Imagicle: your communications easier
  • Imagicle is an historical and loyal Cisco Preferred Solution Developer
    • A complete Application Suite empowering Cisco UC platforms
    • widely recognized for the ease of use and manage of its solutions and the quality of its support
    • with more than 20,000 customers EMEAR
  • Fully aligned with Cisco strategy and Go To Market
    • 3 Imagicle apps: Billing-IP Fax Server-Directory are available on Cisco GPL
  • Indirect, Light & Scalable business model
    • E-licensing 30 days fully featured Try&Buy free download
    • Advanced professional services
stonefax legacy pbx scenario
StoneFax – Legacy PBX Scenario
  • To connect to traditional or legacy IP-PBX which do notsupport T.38, StoneFax can use a third party VoIP-ISDN Voice Gateway

ISDN

PSTN

Voice Gateway

ImagicleAppSuite Server

StoneFax

PBX

T.38

con G711 fallback

H.323 - SIP trunk

scalability and high availability
Scalability and High Availability
  • StoneFax can scale indefinitely
    • up to 50 channels on a single server
    • For projects with more than 50 channels with twoservers or more, just add the optional clustering & loadbalancingmodule
      • the number of availablechannesisequal to the sum of the installedlicenses
  • Supportactive-activeredundancy to ensure high availability and loadbalancingwithoutmanualintervention
    • adding the optional clustering & loadbalancingmodule
    • automaticusers list synchonizationbetween the servers
    • supports the followingsending/receivingmodes
      • Email2Fax - Fax2Email
      • Print2Fax through a localvirtualprinter to be installed on the client
  • StoneFaxallows fax archiving on NAS
    • besideslocalstorage on the server, email notification and directprinting
unlimited scalability and high availability
Unlimited scalability and high availability

PSTN

IP-PBX

T.38

con G711 fallback

H.323 - SIP

T.38

con G711 fallback

H.323 - SIP

T.38

con G711 fallbackH.323 - SIP

StoneFax - xxchannels

StoneFax - xxchannels

StoneFax - xxchannels

+ Loadbalancing & clusteringmodule

+ Loadbalancing & clusteringmodule

+ Loadbalancing & clusteringmodule

users management
Users Management
  • By the web interface
    • http://stonefax.mycompany.com
  • Three ways to configure
    • manually
    • with synchronization
      • Active Directory
      • Open LDAP
      • Cisco UCM
    • importing from file
      • Excel (csv)
  • Authentication
    • Local
    • Active Directory (domain credentials)
cover pages management
Cover Pages Management
  • You can add a custom cover page to outgoingfaxes
    • with the company logo and information
    • unlimitednumber of cover pages, customizable per user, department...
    • centralized server side management with visual editor integrated in the operatingsystem
  • fast cover page selection
  • default cover page for allusers
  • Cover page for group
  • cover page can be selected
    • from a list whensending by Web To Fax and Print To Fax
    • adding the CoverPage ((CoverPageName)) parameter in the Subject, whensending by Email To Fax
standard pbx configuration
Standard PBX Configuration
  • Create a SIP trunk or H.323 gateway towards the Imagicle Application Suite Server – StoneFax
  • Enable T.38
  • Create a route for incomingfaxes
    • e.g. with a 3 digitsnumberingplan: 4xx -> StoneFax IP
  • Create a route for outgoingfaxes

PSTN

ImagicleAppSuite Server

StoneFax

T.38

con G711 fallback

H.323 gateway - SIP trunk

IPBX

crm erp integration
CRM/ERP integration
  • CRM/ERP integration
    • sending and receiving emails from the CRM
    • running a command line executable
    • calling Microsoft Fax service API
    • through an additional service which in turn calls a web service
  • May require additional development from Imagicle
licensing and size
Licensing and Size
  • StoneFax is licensed per channels
    • each channel can receive or send a fax indipendently from others and at the same time
    • size: 1, 2, 4, 8, 12, 20, 30, 50 channels
    • opzional “clustering & load balancing module” to increase the channels number beyond 50 and/or to provide active-active redundancy using more than one server
      • each node requires separate license
    • no limit on the number of users (the only limit is DID)
      • you can assign a personal fax number to each user
    • You can increase the number of channels later by buying an upgrade license
  • StoneFax is also bundled with other products
  • 1 year software maintenance and support with Imagicle Care Basic is included in the StoneFax license
hardware and software requirements
Hardware and Software Requirements
  • StoneFax requires Windows Server 32-64 bit systemsand can be installed on physical or virtual machines
    • VMWare, Microsoft HyperV, Citrix
  • * 100 KB for each fax youwant to archiveif the option isenabled
  • Supported Client O/S (Print To Fax): Microsoft XP, Vista, Windows 7, 8
placement tips
Placement Tips
  • Select the number of channels based on the number of faxes which the customer usually receives and sends instead of the number of users
    • when this information is missing pls follow these general guidelines:
    • evaluate the number of channels taking into account internal applications which perform batch fax sending to be integrated with StoneFax
  • you can always expand the number of channels later using upgrade license codes
    • ensure that the server hardware and software support the new number of channels