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HMIS - PowerPoint PPT Presentation

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HMIS. Homeless Management Information System. MISSION. To provide standardized and timely information to improve access to housing and services, and strengthen our efforts to end homelessness. MISSION (cont.).

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Homeless Management Information System

  • To provide standardized and timely information to improve access to housing and services, and strengthen our efforts to end homelessness.
mission cont
MISSION (cont.)
  • To eventually provide as comprehensive a picture of homelessness as possible, by incorporating information from all emergency shelters, transitional housing, and permanent supportive housing providers, as well as other points of contact for people experiencing homelessness, such as outreach programs and drop-in centers.
  • A Homeless Management Information System (HMIS) is a software application designed to record and store client-level information on the characteristics and service needs of homeless persons.
definition cont
Definition (cont.)
  • An HMIS is typically a web-based software application that homeless assistance providers use to coordinate care, manage their operations, and better serve their clients.
  • Every Continuum of Care (CoC) is required to implement an HMIS and is scored annually in the CoC NOFA.
  • Local HMIS data is critical for the Annual Homeless Assessment Report (AHAR)
  • Implementation of HMIS at the local level can support coordinated case management.

HMIS Data Collection

Universal Data Elements (UDE) must be entered in HMIS for all

clients and include:

  • Name
  • Social Security Number (SSN)
  • Date of Birth
  • Ethnicity and Race
  • Gender
  • Veteran Status
  • Disabling Condition
  • Residence Prior to Program Entrance
  • Zip Code of Last Permanent Residence
  • Program Entry Date
  • Program Exit Date
  • Personal Identifier (Unique ID)
  • Household Identifier
  • Program Identification Information

HMIS Data Collection

Program Specific Data Elements (PDE) must be entered in HMIS by HUD funded programs required to generate an Annual Progress Report (APR) and include:

Income and Sources

Non-Cash Benefits

Physical Disability

Developmental Disability


Mental Health

Substance Abuse

Domestic Violence

Services Received

Destination at Leaving

Reasons for Leaving



General Health Status

Pregnancy Status

Veteran’s Information

Children’s Education

privacy standards framework
Privacy Standards Framework
  • Personal Protected Information (PPI)
    • Includes name, SSN, program entry/exit, zip code of last permanent address, system/program ID, and program type.
  • Allow for reasonable, responsible data disclosures
  • Derived from principles of fair information practices
  • Borrowed from HIPPA – Health Insurance Portability and Accountability Act
baseline privacy standards
Baseline Privacy Standards
  • Must comply with other federal, state, and local confidentiality law
  • Must comply with limits to data collection (relevant, appropriate, lawful, specified in privacy notice)
  • Must have written privacy policy – and post it on your website
  • Must post sign at intake or comparable location with general reasons for collection and reference to privacy policy
  • May infer consent for uses in the posted sign and written privacy policy
summary of hmis standards
Summary of HMIS Standards
  • HUD expects every HMIS to meet the baseline requirements
  • Standards are in the process of revision and will be published for notice and comment via the Federal Register

Any questions?