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OCFO Town Hall. January 24, 2007. Agenda. Safety Tang Center - Kathleen Handron Controller’s Reorganization Director’s Retreat Move Back to the Hill Budget Outlook Awards and Recognition. Ergo Challenges 2007. Ergo injuries continue to be over 50% of

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ocfo town hall

OCFO Town Hall

January 24, 2007

agenda
Agenda
  • Safety
    • Tang Center - Kathleen Handron
  • Controller’s Reorganization
  • Director’s Retreat
  • Move Back to the Hill
  • Budget Outlook
  • Awards and Recognition
ergo challenges 2007
Ergo Challenges 2007

Ergo injuries continue

to be over 50% of

all recordable injuries

Total recordables in

first quarter 2007 are

already > half of DOE

target for the year

Based on walk-thrus and

sweeps, we estimate 25%

of employees are experiencing

recurring discomfort at work

slide4

People working in awkward postures!

1. Mouse arm

2. Raised

shoulders

3. Bent wrist

& palm planting

4. Bike riding

posture

people working under stress and deadlines
People working under stress and deadlines!

10-hour Days!

Fewer Resources!

FY Deadlines!

Grant

Deadlines!

PRDs!

Year End Close!

Working at home!

NEED IT NOW!

Budget

Crunch!

Long Hours!

8 Days-a-week!

slide6

People are exhibiting their discomfort!

My throbbing mouse arm

My aching back!

what eh s is doing
What EH&S is doing…
  • Pilot rollout of Remedy Interactive software

for employee self-assess and training

(3 Divisions- OCFO, IT and EH&S)

  • Fulltime Ergo Desk for help at x 5818
  • Increasing ergo staff for “discomfort evals”
  • Rollout Ergo Advocate training program - more resources!
  • Improving the Ergo Database - clear, concise and user friendly

Ergo@lbl.gov

what you can do to control injuries
What you can do to control injuries…
  • Set realistic expectations for staff workloads
  • Plan ahead for spikes and crunch periods
  • Adjust for shifts in people resources
  • Create a supportive work atmosphere
  • Require Supervisor Ergo training EH&S 22
  • Prompt staff to report ergo problems and request evals early
  • Implement Ergo Eval recommendations promptly…or faster!
  • Encourage people to get up and move
  • Call Ergo at extension 5818 or email Ergo@lbl.gov for assistance
what s the problem 14m

Moving people and money between LBNL & UC is difficult & time consuming

What’s the Problem? ~$14m
  • Confusing processes and mechanisms (e.g. IUTs) are used to handle:
    • Multi Location Appointments (MLAs)-non Faculty
    • Joint Faculty Appointments
    • GSRAs
    • R&D Subcontracts

Persistent unresolved issues hinder scientific collaborations

Significant resources are expended on maintaining inefficient processes

decrease the cost of doing business
Decrease the Cost of Doing Business

Reduce total indirect costs

    • G&A
    • Recharges
    • Burdens
  • Efficiencies
    • Within Ops Divisions
    • Across Ops Divisions
    • Partnership with Science Divisions
    • With Internal Audit
  • Reduce services
  • Changed business model
travel re engineering recommendations
Travel Re-engineering Recommendations
  • Develop one consistent institutional process *
    • Divisions are currently handling pre & post-travel processes in many different ways:
      • Some don’t require pre-approval
      • # of approvals vary
      • Use of Gelco varies by division
  • Domestic travel: require pre-approval within divisions; recommend using email
  • Reimburse traveler only after all required receipts have been submitted *
  • Highly encourage practice of reimbursing for actual cost of meals & incidental expenses (M&IE) up to maximum per diem rates, and clarify policy
  • Default reimbursement (other than airfare) directly to employee’s bank account rather than disbursing checks*
  • Move expense reimbursement of travel to Disbursements *
  • If above recommendations are adopted, replace Gelco with an intuitive, user-friendly interface coupled with PeopleSoft travel module, and also mandate use of system
  • The system should be used by all travelers

*Represents best practice

937 move back to the hill
937 Move Back to the Hill
  • 937 Lease Expires April, 2009 – We Will Move
  • Lease cost is $1.8M a year
  • Moving out over a phased period – TBD when
  • Current plan is for OCFO to be mostly co-located in and around building 90 and the 90 trailers
  • Some units may co-locate in building 46 as well
budget outlook
Budget Outlook
  • OCFO FY 07 Budget reduced ~$600k
  • Accomplished thru 100% Voluntary Reduction In Force – Across all of OCFO
  • Continuing Resolution/Omnibus Bill
    • Under CR, no new project starts
    • Omnibus may provide some level of funding for large initiatives but not in detail (like a single appropriation)
    • IF Omnibus bill passes we will receive up-front funding rather than incremental, but even after it is signed it will take 1.5 months to receive…at best
  • Thanks for your significant contributions!
awards and recognition
Annie Owens, EETDAwards and Recognition

New Employees

Doug Goodman, Field Operations

David McFann, Property

David Kong, Indirect Budget

Mary Thach, Payroll

Kate Ahearn, Procurement

Hanh Le, Procurement

Nancy Roberts, Facilities

John Tennyson, Procurement

Rose Katsus, Financial Policy & Training

Theresa Hatch, Procurement

Stacy Wilson, Direct Budget

Linda Nowell, SPO

Brigitte Roberts, Property

Alicia Middleton, Life Sciences

Teresa Grossman, Budget Office

Sonia Dominguez, Life Sciences

Angela Ford,SPO

Cynthia Ernesst, Life Sciences

Samuel Johnson,SPO

Jayde Van Ter Pool, Travel

awards and recognition1

Chris Georgiou

For his exceptional efforts in the analysis of Lab overhead rate structure, and testing of the CFO’s new funding system. He did this while carrying out his regular responsibilities in EETD and serving as the Division’s interim Principle Resource Analyst.

The Molecular Foundry Project Team

Sue Walker-Lam

Sonia Ortiz

Computing Sciences SciDAC Support Team

Minh Agon HuebnerBrian FoxLon Freeman

For their dedicated work on the Labwide Cost Distribution Committee that lasted for over a year.

Awards and Recognition

OPAs

awards and recognition2
Awards and Recognition

SPOT Awards

Sally Areceneaux

Lauretta Corsair

David Hathaway

Patty Atases

Denise Davis

Bridget Haverty

Chuck Axthelm

Angela Dawn-White

Grace Huang

Melissa Baksic

Sarah Eary

Tanya James

Armando Bautista

Brian Fox

Vivian Kim

Michelle Bennett

Sallie Frainier

Joy Kono

Ron Brown

David Garcia

Anne Ku

Neda Busler

Lorenza Gibson

Su-Jane Lai

Sandra Cheeks

Carol Gilbert

Rick Larson

Helena Cheng

Susan Gisser

Susan Gisser

Judy Lee

Kimmy Cheung

Gina Goodman

Victor Lorencz

Sharon Chiou

Linda Griffin

Lisa Cordova

Heidi Hauett

awards and recognition cont
Chi-Kin Lou

Laura Lou

Gary Mack

Tony Marques

Eva McNeil

Sally Nasman

Suzanne Nolan

Sonia Ortiz

Lisa Oshiro

Denny Parra

David Pastor

Aurora Pecoraro

Awards and Recognition (cont.)

SPOT Awards

Susan Peterson

Linda Posey

Lee Purbaugh

Maxine Redfearn

Erin Reiche

Rosa Rodriguez-Flores

Glenna Rogers

Dolores Sanchez

Rosario Sayson

Anastasia Schiller

Jill Stark

Tony Tiritilli

Kameswara Upadhyayula (UK)

Elijah Walker

Linda Williams

Ken Winters

Eleni Yatar

awards and recognition3
10 YEARS

Melissa BaksicArmando BautistaCraig HopkinsLaura LuoGary MackEmmy Randol

Awards and Recognition

Service Pins

25 YEARS

Derrol HammerTheresa Lessard-SmithAnil MoreSally NasmanLinda Williams

15 YEARS

Maureen CowgerGlenda FishGrace MillerMelissa Prince

30 YEARS

Alan CampbellPatrice Atases

20 YEARS

David Garcia