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Athletic Tickets

Athletic Tickets. Alumni Club Leadership Training – September 12, 2008. Football Tickets. UKAA has an allotted block of tickets for each home game Tickets are sold in blocks to clubs based on the club’s reported activity

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Athletic Tickets

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  1. Athletic Tickets Alumni Club Leadership Training – September 12, 2008

  2. Football Tickets • UKAA has an allotted block of tickets for each home game • Tickets are sold in blocks to clubs based on the club’s reported activity • Football ticket request form will be provided to all club presidents in the spring • Away game tickets are typically available and can be purchased through UKAA REFER TO LAST YEAR’S FORM

  3. Basketball Tickets • UKAA has an allotted block of lower arena tickets to all home games. • Tickets are sold in blocks to clubs based on the club’s reported activity. • Basketball ticket request form will be provided to all club presidents in late summer (contingent on the release of the schedule). • No away game tickets available. REFER TO LAST YEAR’S FORM

  4. Ticket Distribution System • Please note the responsibilities of the following parties in the ticket distribution system: • Local Club • UK Alumni Association • Members

  5. Responsibilities of Local Clubs • Request tickets through UKAA by specified date and select a volunteer to manage the ticket distribution. • Submit request for ticket offer to be sent to club members (indicate whether the club wishes to offer a mail or e-mail ticket request). Requests can be submitted by completing the online form at www.ukalumni.net. • Approve ticket mailer/e-mail once prepared by UKAA. • Decide how many tickets from the club allotment are going to be held for raffles, giveaways and officers.

  6. Responsibilities of Local Clubs, cont. • Receive ticket requests from club members and fill orders based on random drawing. (Exceptions: clubs with century scholarship funds, priority points system). • Use the self-addressed, stamped envelope provided by the member to either mail tickets to the member or return the check if they were not selected. • Record the section, row, and seat number for each recipient. • Send payment for club tickets to UKAA.

  7. Responsibilities of UKAA • Inform local club of ticket allocation process and deadlines. • Inform local club of their total ticket allocation after all requests have been received. • Prepare and send ticket offer notice to members in the local club area offering the opportunity to request tickets through the local club. • Inform clubs of amount owed to UKAA for ticket allotment.

  8. Responsibilities of Members • Send ticket request along with payment and a self-addressed stamped envelope to the designated club volunteer.

  9. Ticket Allocation • Based on membership and activities recorded on club event log. • Other factors – number of prime games, number of weekend games.

  10. Compliance • The UK Athletics Department has met with us to stress the importance of keeping track of the volunteers that hold each specific allotted ticket. • Instances of tickets sold on E-bay (or similar sources) or scalped WILL NOT BE TOLERATED. This can result in the Alumni Association losing those seats for the remainder of the season. • Clubs who participate in anything incompliant with ticket policy may lose their ticket privileges permanently.

  11. Things to Note • Tickets are a MEMBER benefit. • Notices will only be mailed/e-mailed to members. • E-mail notices will exclude those that we do not have a good e-mail address for or those who have ‘opted out’ of e-mails from UKAA. • Mail notices will count toward the club’s membership based allotted budget. • UKAA strives to distribute tickets in as fair of a manner as possible – please keep in mind that your club is one of 50+ clubs and that our ticket number is limited.

  12. Things to Note, cont. • A $3 processing fee is charged by UKAA to cover processing costs. • Clubs wishing to receive an allotment of tickets must have a representative present at the annual Club Leadership Training conference to be eligible. • There is an online request form available for individual members to request tickets (mainly to service our members who live outside a club area or in a club area not requesting club tickets) • Deadlines MATTER!

  13. Final Thing to Note • TICKETS SHOULD NOT BE YOUR CLUB’S MOTIVATION FOR ACTIVITIES OR EXISTENCE!!!

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