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Chapter 11. Principle 7: Record-Keeping Procedures. In this chapter you will learn: • What records are needed • How to develop appropriate records • How to conduct a record review • How computerized records may be used. Six types of records are needed in a HACCP system:

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chapter 11

Chapter 11

Principle 7: Record-Keeping Procedures

slide2

In this chapter you will learn:

• What records are needed

• How to develop appropriate records

• How to conduct a record review

• How computerized records may be used

slide3

Six types of records are needed in a HACCP system:

1) The HACCP plan and supporting documentation

2) CCP monitoring records

3) Corrective action records

4) Verification records

5) Sanitation control records

6) Importer verification records

slide5

Examples of HACCP Plan Support Documents:

• Data from published scientific studies

• Data from in-plant studies conducted by processing authorities

• Data from equipment manufacturers or other authorities

• Data gathered in the Preliminary Steps

• Pre-requisite programs including sanitation control procedures

• Written hazard analysis worksheets

slide6

2) CCP monitoring records

HACCP monitoring records are used to document that food safety hazards have been controlled at each CCP.

slide7

Information required on HACCP monitoring records:

• Title of record (e.g. Shellfish Receiving Log)

• Firm name and location

• Product identification (if applicable)

• Date and time of monitoring observation

• Actual measurement or observation taken

• Signature or initials of the person performing the monitoring activity

• Signature of the trained person reviewing the monitoring record and the date of review

slide8

Monitoring Record Examples

– Go to page 146

slide11

Verification Records document the results of:

• Accuracy checks and calibration of process-monitoring instruments

• Record reviews

• Laboratory test results

• In-plant studies or challenge tests

• Audits and inspections

slide12

Electronic or computerized monitoring records must be equivalent to paper records and handwritten signatures.

slide13

An effective electronic record keeping system must:

• Be authentic, accurate and protected;

• Provide accurate and complete copies of records;

• Protect records for later retrieval;

• Limit access to authorized individuals;

• Provide a secure record audit trail; and

• Be reviewed by HACCP trained individual.

slide20

Finished Product Microbiological Evaluation Report (Verification Record)

  • Go to page 154
slide22

May 9, 2011

John J. Smith, President

ABC Shrimp Company

One Saltwater Lane

Seaside, FL 33333

Dear Mr. Smith,

Heat penetration tests have been completed for your “Ready-to-eat, peeled and deveined shrimp” processed in a continuous steam cooker at your facility on April 19, 2010 using a portable data logger and 12 thermocouple leads.

Observations were made of internal product temperatures for six shrimp from individual lots of large (3.5 to 5.0 shrimp per oz.), medium (5.0 to 9.0 shrimp per oz.) and small (9.0 to 17.0 shrimp per oz.) processed in the steam cooker during production runs at 212°F for three minutes.

The internal temperature of large shrimp exceeded 165°F; medium shrimp, 170°F and small shrimp, 180°F. The internal product temperatures noted during these tests exceed your firm’s HACCP critical limits of an internal temperature of 165°F for 40 seconds.

Our studies revealed that shrimp processed at 212°F for three minutes delivered an internal product temperature above 165°F for a minimum of 40 seconds. These temperatures are equivalent to a 6-D process for elimination of Listeriamonocytogenes.

These data serves as your annual thermal process validation study. If parameters change, such as cooking temperature, time, shrimp size, shrimp volumes, then you should repeat the thermal process validation study to ensure an adequate cook is being achieved in your process.

Sincerely,

I.M. Helpful

Seafood Processing and Research Unit

Seafood Process Authority

Annual Thermal Process Validation Report (Verification Record)

slide23

May 9, 2011

John J. Smith, President

ABC Shrimp Company

One Saltwater Lane

Seaside, FL 33333

Dear Mr. Smith,

Temperature distribution tests were performed on April 19, 2011 on the steam cooker located at ABC Shrimp Company in Sunshine, Florida.

Data was collected from ten thermocouples and continuous temperature logger during three production runs. Test results indicate that temperature distribution profiles in your cooker ranged from 212 to 214°F.

These studies show that your steam cooker, when run properly, continues to operate as designed.

Sincerely,

I.M. Helpful

Seafood Processing and Research Unit

Your State University

Annual Thermal Equipment Validation Report (Verification Record)

slide25

Employee Training Report

(Pre-requisite Document)

- Go to page 157

slide26

Histamine Fish Receiving Log

(CCP Monitoring Record)

- Go to page 159

slide27

Histamine Fish Refrigeration Log

(CCP Monitoring Record)

- Go to page 159

slide28

Packing Room Log

(CCP Monitoring Record)

- Go to page 160

slide29

HACCP Plan Form

- Go to page 161