Test Administrator Before, During, and After Testing

1. Test Administrator Before, During, and AfterTesting

2. Test Administrator Before TestingChecklist • Read the test administration manual. • Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement. • Establish appropriate setting and remove or cover any unauthorized visual aids. • Prepare necessary forms to collect required administration information. • Prepare Security Log(s) to be used in testing room. • Prepare a seating chart to be used in your testing room. • Make copies of the Do Not Disturb sign and Electronic Devices sign to post prior to testing. (For FCAT 2.0 Reading Retake, make copies of the Session signs.)

3. Test Administrator Before TestingChecklist • Assemble all materials. • Ensure that students understand the electronic devices policy (see scripts). • Become familiar with accommodations specified on students’ IEPs or Section 504 plans. • Receive your test group codes • CBT: Receive your seal codes (if administering FCAT 2.0 Reading Retake) from school assessment coordinator. • CBT: Ensure that you are familiar with how to open TestNav or TestHear to the login screen with the correct URL for each student computer prior to testing (see instructions in operational scripts).

4. Test Administrator Before TestingCBT: Conduct Practice Test (ePAT) • ALL students MUST complete an ePAT for each subject test they will take to learn how to use the computer-based system. • Even students who participated in a previous computer-based test MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011 administration. • Students who will take accommodated computer-based forms must take the corresponding TestHear ePAT. • Ensure that the following items have been downloaded to each computer that will be used for a practice test. • For TestNav: the ePAT Launcher and appropriate test content (FCAT Reading and Mathematics, FCAT Reading 2.0). • For TestHear: the accommodated ePAT, which includes the launcher and the test content. • Scripts provided in the Fall 2011 CBT Manual, the Fall 2011 Accommodations Guide, and under the Resources tab at www.FLAssessments.com/ePATs.

5. Test Administrator Before TestingCBT: Prepare Testing Room • Ensure that all software applications, including Internet browsers, are closed on all student workstations. • Start TestNav or TestHear, type in the correct URL, and open each student workstation to the student login screen. • Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended. • Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster. • Test Code (password) is used to access the test. • Test Group Code (4-digits) is used to identify groups of students tested together.

6. Test Administrator During TestingChecklist • Maintain record of required administration information and seating chart. • Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log. • Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

7. Test Administrator During Testing Scripts

8. Test Administrator During TestingCBT: Accommodations • Use the Form/Form Group Type column in the Session Roster to confirm the accommodated form assigned to the student.

9. Test Administrator During TestingCBT: Accommodations The following codes should be used by test administrators to record accommodations actually used by each student during the test administration. This information is later recorded in PearsonAccess by the school assessment coordinator. • For ESE/504 students: • 1-FP = Flexible Presentation • 1-FR = Flexible Responding • 1-FSC = Flexible Scheduling • 1-FSE = Flexible Setting • 1-AD = Assistive Devices • For ELL students: • 2-FSC = Flexible Scheduling • 2-FSE = Flexible Setting • 2-AHL = Assistance in Heritage Language • 2-ADI = Approved Dictionary

10. Test Administrator During TestingSupervise Test Administration • During testing, ensure that students: • Clear the area around their workstations of all materials except for the appropriate test materials • Do not have books, notes, extra scratch paper, or electronic devices of any kind (except for approved calculators) during testing, even if they do not use them • Have signed or agreed to the student pledge • Do not talk or make any disturbance • Work independently • Are recording their answers in the appropriate area • Work in the correct Reading test • For CBT, check student name and test in the top left corner of the computer screen. • For PBT, check the document title and logo at the top of the grid sheet. • Work in the correct session (FCAT 2.0 Reading Retake only)

11. Test Administrator During TestingSupervise Test Administration • Test administrators MAY NOT: • Talk with students about test items • Help students with their answers • Provide students with any information that would allow them to infer the correct answer • Discuss test items or answers with students even after testing has been completed • CBT only: Have any desktop-viewing programs or similar software that would enable a test administrator to view test items and student responses

12. Test Administrator During TestingCBT: Supervise Test Administration • If a computer is disconnected from the test: • Contact the technology coordinator to help diagnose any technical issues • Contact the school assessment coordinator to resume student’s test in PearsonAccess If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again. Your school assessment coordinator will train you on the process for resuming students.

13. Test Administrator After TestingChecklist • Verify that you have collected all required administration information, including accommodations actually used by each student. • Report any missing materials to your school assessment coordinator, including the following as applicable: • Test and answer books • Student Authorization Tickets • Session Rosters • Work Folders • Reference Sheets • Reading Passage Booklets • Verify that Security Logs and seating charts were completed correctly. • For PBT, inspect students’ answer documents for stray marks on the student grid sheet and verify that the required information has been completed. Remove stray reference sheets. Check to make sure DNS bubbles have not been gridded by mistake. • Organize materials and return to your school assessment coordinator. • Complete the Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

14. Test Administrator After Testing Steps for Returning Paper Test Materials Organize your paper-based materials according to the list below: • Absent Students – Hold for Make-Up Administrations cover sheet and unused documents for absent students • TO BE SCORED – Cover sheet and documents for each test (FCAT Mathematics Retake, FCAT Reading Retake, FCAT 2.0 Reading Retake) • NOT TO BE SCORED – Cover sheet and documents (includes unused documents and documents with the DNS bubble gridded) • Test administration manuals, security log, required administration information, seating chart, Reading Passage Booklets, used work folders, and Mathematics Reference Sheets

15. School Assessment Coordinator Before, During, and AfterTesting

16. School Assessment Coordinator Before TestingChecklist • Read the test administration manual(s). • Become familiar with Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. • Train test administrators and proctors on all applicable content in the Fall 2011 CBT Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations Guide. Ensure that they, as well as all school administrators, sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. • Receive test materials from district assessment coordinator, inventory materials within 24 hours of receipt, and report missing materials or request additional materials. • CBT: If your school will provide paper reference sheets, ensure an adequate supply is available for all students. • Communicate the process for collecting required administration information to test administrators. • Distribute test group codes to test administrators.

17. School Assessment Coordinator Before TestingChecklist • CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to test administrators on day 2 of testing. • Make arrangements to test any special program students (e.g., district virtual instruction programs, Home Education Program) who may be testing at your school. • Assign proctors, as needed. • Ensure that appropriate test settings are available for all testing rooms. • For students who require accommodations at your school, discuss with test administrators how accommodations will be provided. • CBT: Verify student information and create test sessions in PearsonAccess. • CBT: Distribute Session Rosters and Student Authorization Tickets on the day of testing. • Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.

18. School Assessment Coordinator Before TestingCBT: District Readiness Activities • Complete Computer-Based Assessments Certification. • All schools who will participate in the FCAT or FCAT 2.0 computer-based assessments must complete the survey in the tool. • The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/ • The instructions are posted to www.FLAssessments.com/CertificationGuide. • District-level submission is due two weeks prior to the first day of the computer-based testing window in the district. Districts will establish school survey deadlines.

19. School Assessment Coordinator Before TestingReceive Test Materials • The first school box is a white box with a red stripe. • Work Folders were shipped with the Fall 2011 CBT Manuals. • Inventory the contents of your boxes within 24 hours of receipt and report any missing materials immediately. • See pg. 55 of the Fall 2011 Retake Manual for a list of materials included in school boxes and special document boxes.

20. School Assessment Coordinator Before TestingFCAT 2.0 Reading Retake • Session Length: Each session of the FCAT 2.0 Reading Retake may take up to half of a typical school day. You are responsible for determining the precise time frames for half-day sessions at your school and provide test administrators with specific starting and stopping times. • Seating Charts: Ensure that test administrators maintain a separate seating chart for each session of the FCAT 2.0 Reading Retake. • Session Signs: Session signs are only used for FCAT 2.0 Reading Retake, and they remind students of the questions included in each session (Session 1 is 1-27; Session 2 is 28-53). • Paper-based tests include two external seals to designate the sessions. There are no stop signs or other indications of the session break. • Regular computer-based tests will require a seal code to access Session 2. • Accommodated computer-based tests will not have a seal code or an indication of the session break. Test administrators must monitor students to ensure they work in the correct session. • CBT: Seal Codes: Four-digit seal codes allow students access to Session 2 of the FCAT 2.0 Reading computer-based test after they have completed Session 1. Students must be resumed in PearsonAccess prior to beginning Session 2.

21. School Assessment Coordinator Before TestingTraining Train Test Administrators and Proctors • Must be trained on all applicable content in the following: • Fall 2011 CBT Manual • Fall 2011 Retake Manual • Fall 2011 Accommodations Guide • (If Applicable) Returning paper-based materials. • CBT: Monitoring test sessions and resuming students in PearsonAccess • School coordinators will resume students as needed and may require test administrators to contact them during testing to request this authorization. • Test administrators may resume students if PearsonAccess accounts have been created by the district.

22. School Assessment Coordinator Before TestingCBT: Training Train Test Administrators and Proctors (for CBT) • Securing a student’s computer if a student leaves the room and will resume testing Recommended • Long breaks: student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test • Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess. • Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor • Accessing student comment forms after testing (www.FLAssessments.com/RetakeStudentCommentForm).

23. School Assessment Coordinator Before TestingCBT: Training Train Test Administrators and Proctors (for CBT) • Test administrators are instructed to contact you in the following circumstances: • A student has not participated in a practice test session. • A student has trouble logging in the first time. • A student cannot see the shading on the Test Group Code screen. • A test administrator does not have a Student Authorization Ticket for a student. • A Student Name or Student ID is not correct (e.g., misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is unable (e.g., too ill) to finish the test. • A student Exits the test to finish later and logs out of the test session. • A student is in the wrong test session. Provide instructions for test administrators to handle these circumstances.

24. School Assessment Coordinator Before TestingPBT: Student Responses for Special Documents • In the Fall 2011 Retake Manual, see the school assessment coordinator responsibilities for each special document type according to the table below.

25. School Assessment Coordinator Before TestingCBT: PearsonAccess Filters and Search Fields in PearsonAccess • Any column with this button can be filtered. • To filter data, click the symbol and enter the filter criteria. • The column will be filtered according to the search term. • Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.

26. School Assessment Coordinator Before Testing CBT: PearsonAccess • Manage Student Information • PreID upload occurs during the designated PreID window. • District or school users may add students using the Create New Student wizard when the PreID window is closed. • Access Session Roster • Session rosters are created in PearsonAccess for each test session. • Test sessions must be created in PearsonAccess (districts had option to create test sessions in PreID). • Students must be assigned to a test session. • Test sessions can be modified at any time. • Verify the accuracy of Student Name and Student ID number.

27. School Assessment Coordinator Before Testing CBT: PearsonAccess Create Test Sessions • Three ways of organizing test sessions • By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups, and session rosters will include only one group of students testing together. PearsonAccess can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions • By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school

28. School Assessment Coordinator Before Testing CBT: PearsonAccess Create Test Sessions (continued) • By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students

29. School Assessment Coordinator Before Testing CBT: PearsonAccess Create a New Test Session • Log in to PearsonAccess, select Fall 2011 Retakes administration. • Go to Test Management>Manage Test Sessions. • Click New Session to go to the New Test Sessions screen.

30. School Assessment Coordinator Before Testing CBT: PearsonAccess Create a New Test Session (continued) • Enter the session details: • Session Name (50-character limit) • School • Test to be Administered • Default Form Group Type (Main) • Scheduled Start Date (used for planning purposes – a test session will not start until you click START on the Session Details screen)

31. School Assessment Coordinator Before Testing CBT: PearsonAccess Create a New Test Session (continued) • Add students to test sessions by: • Class (View By: Classes) • Individual Student (View By: Students) • Select the check box for each class or student to be added to a session. • Click Save. • Return to the newly created test session or to the Manage Test Sessions screen. • Maintain a list of all test sessions. Ensure technology coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.

32. School Assessment Coordinator Before Testing CBT: PearsonAccess View and Verify Student Data The Student Name and Student ID Number must be correct in PearsonAccess. • Confirm all students are in test sessions (pg. 71). • View and verify student data (pg. 71-72).

33. School Assessment Coordinator Before Testing CBT: Scenario/Action Required

34. School Assessment Coordinator Before Testing CBT: PearsonAccess Manage Test Sessions

35. School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms Creating an Accommodated Test Session (instructions in the Fall 2011 Accommodations Guide): • If your school will set up test sessions by test group, all students requiring accommodated computer-based test forms (including assistive devices) will need to be in a separate session and in a separate testing room from students who are using non-accommodated CBT forms. (Separate sessions/rooms are required because the students require different scripts.) • If your school will set up test sessions by test day or by test administration, it is not necessary to create a separate session for students who require accommodated CBT forms. Follow the instructions for assigning an accommodated form for each student.

36. School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms Assigning an Accommodated Form (instructions in the Fall 2011 Accommodations Guide) Click “Specify” or “Override” on the Session Details screen to assign a specific form to a student. *Screen Reader is available for the Mathematics test only.

37. School Assessment Coordinator During TestingChecklist • CBT: Ensure the test sessions have been started in PearsonAccess. • Provide test administrators with additional test materials, as necessary. • Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected. • Be available during testing to answer questions from test administrators. • CBT: In PearsonAccess, monitor session status and resume students’ tests, if necessary. • Arrange for and supervise make-up administrations.

38. School Assessment Coordinator During Testing CBT: PearsonAccess Test Session Management Tasks During Testing Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.

39. School Assessment Coordinator After TestingChecklist • Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation. • Make copies of all collected required administration information, seating charts, and Security Logs and file the copies. • CBT: In PearsonAccess, stop test sessions and invalidate student tests, if necessary. • CBT: In PearsonAccess, record accommodations actually used by students. • Organize materials and return them to your district assessment coordinator. • CBT: Complete the Fall 2011 CBT School Assessment Coordinator Comment Form. • PBT: Complete the Fall 2011 Retake School Assessment Coordinator Comment Form.

40. School Assessment Coordinator After Testing CBT: PearsonAccess Test Session Management Tasks After Testing

41. School Assessment Coordinator After Testing CBT: Record Accommodations • Instructions provided in the Fall 2011 Accommodations Guide. • Must be completed by 4:00 PM EDT Friday of the week the student tested. • Test administrators recorded the accommodations codes for the accommodations actually used on the record of required administration information. • Accommodations are associated with the test and not with the student. They must be recorded for each test taken by the student.

42. Technology Coordinator Before, During, and AfterTesting All instructions for the Technology Coordinator apply to computer-based test administrations only.

43. Technology Coordinator Before TestingChecklist • Read the test administration manual. • Read theTest Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. • Ensure all workstations meet the minimum requirements, including screen resolutions set to 1024 x 768. • Confirm TestNav 6.9 software has been installed (file share or local install) on all computers to be used for testing. • Confirm TestHear software has been installed (local install only) on all computers to be used by students requiring accommodated CBT forms. • Ensure all student workstations have successfully loaded the Infrastructure Trial (see Infrastructure Readiness Guide at www.FLAssessments.com/AdditionalResources).

44. Technology Coordinator Before TestingChecklist • Meet with the school assessment coordinator to discuss the administration of the computer-based test and walk through the test administration. • Discuss and implement plans for handling possible technical interruptions during testing. • Run the TestNav System Check to determine the amount of bandwidth needed for testing. • Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks. • Ensure you are aware of applications that must be disabled prior to testing (e.g., screen savers, automated virus scan software, remote access applications, and the Macintosh control strip). • Computers used for test administration activities (i.e., PearsonAccess) have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the browser’s pop-up blocker is disabled. • School has a high-speed connection to the Internet AND the connection is not over-allocated.

45. Technology Coordinator Before TestingChecklist • If a firewall is used, appropriate destination/port/protocol combinations are allowed through the firewall. • Any proxy servers have been checked to ensure that the appropriate URLs are not blocked. • Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing. • Proctor Caching computer(s) have been set up properly. • A printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required). • Analyze the network to determine whether network bottlenecks exist. • Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

46. Technology Coordinator Before TestingChecklist • Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window. • Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing. • Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window. • Ensure no high bandwidth network activity other than computer-based testing will be occurring during the testing window. • If utilizing wireless network connections for computer-based testing: • Ensure that all computers can effectively communicate with their access point from the testing location. • Ensure that all security measures have been properly enabled.

47. Technology Coordinator Before TestingChecklist • Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session. • Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device). • Disable instant messaging and email notification. • Disable screen savers, power savers, and remote desktop. • Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers. • Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

48. Technology Coordinator Before TestingChecklist • Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and TestNav/Logs directories. • Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations. • Ensure that test administrators are familiar with how to access TestNav software from student workstations and how to access the student comment forms (if shortcuts are provided). • On each day of testing, confirm the Proctor Caching computer and Proctor Caching software are turned on and remain running.

49. Technology Coordinator Before TestingWorkstation Specifications

50. Technology Coordinator Before TestingWorkstation Specifications • For an optimal student experience, any computer that takes a noticeably long period of time (e.g., more than 10 seconds) to start and run applications, even computers which meet the requirements, should not be used for high-stakes computer-based testing, if possible. • The testing platform does not permit access to other applications during testing. This means that any applications that may automatically launch during testing will interrupt the student’s testing session, logging the student out of the test. Applications such as antivirus updates, power management software (laptops), screen savers, and email with automatic message notifications should be configured so they do not launch during test sessions.