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Giving Instructions - PowerPoint PPT Presentation


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Giving Instructions. Adhere to Purposes: Execution of procedures Legal protection for manufacturers Use chronological, numbered steps Include operator, desired outcome, precautions, and analysis of outcome Utilize precise title Novice Intermediate Technical. Introductory Material.

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Presentation Transcript
giving instructions
Giving Instructions
  • Adhere to Purposes:
    • Execution of procedures
    • Legal protection for manufacturers
  • Use chronological, numbered steps
  • Include operator, desired outcome, precautions, and analysis of outcome
  • Utilize precise title
    • Novice
    • Intermediate
    • Technical
introductory material
Introductory Material
  • Preliminary material
    • Name intended operator and equipment
    • Delineate expected skills of operator
    • State objective
    • Define key terms
  • Notes, Precautions, Warnings, Dangers
    • Place prominently
    • Use boxes, icons, etc.
introductory material con t
Introductory Material con’t
  • Specify necessary conditions and background information
    • Provide conceptual information here
    • Do not mix concepts in with instructional steps
precautions
Precautions

Sample Notes, Cautions, Warnings, Danger Alerts

tools and supplies
Tools and Supplies
  • Tools, materials, apparatus
    • Provide a list
      • Include the obvious i.e. old newspapers, running water
    • Consider including a visual with labeled parts
giving instructions cont
Giving Instructions cont.
  • Sequence steps chronologically
  • Use precise, active-voice verbs
  • Express component steps in parallel, grammatical form
  • Use visuals, drawings, photographs throughout
the steps
The Steps
  • Each step must be a command
    • NOT “A washer must be placed…”
    • But “Place a washer…”
    • Thus, begin each step with a verb
    • Use numbers for steps, bullets for options
graphics
Graphics
  • Can be essential to instructions
  • Label and locate close to step
  • Use only quality graphics
  • Consider the graphics of document design