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º--- Edwin Rojas System Analyst & Research Database Administrator Research Informatics Unit (RIU) Bar-coding of CIP’s Genebank and adoption by other CGIAR centers October 27 th , 2008 Annual Meeting 2008 CIP, Peru Agenda Genebank & Barcode Technology Benefits of Barcode KIT Implementation

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slide1
º---
  • Edwin RojasSystem Analyst & Research Database AdministratorResearch Informatics Unit (RIU)

Bar-coding of CIP’s Genebank and adoption by other CGIAR centers

October 27th, 2008

Annual Meeting 2008CIP, Peru

agenda
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: Software for CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities(pilots)
agenda3
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities (pilots)
do you see anyone sitting down in genebank

Cold Chambers/Laboratories

Greenhouses

Field

Genebank Environment: Where do they work ?

Do you see anyone sitting down in Genebank?

Evaluating in-Vitro Conservation

Monitoring Sweetpotato Conservation

Updating Inventory

Monitoring the Sowing

Selecting for Distribution

Selectingfor Viability Evaluation

Potato Characterization

Preparing to Diagnostic Pathogens

Key Solution:Support the GenebankMobilization : Improve data capture & capture where activities occur

genebank environment how does it happen
Genebank Environment: How does it happen ?

How many patterns do you see ?

  • Recurring operations
  • Labor intensive: read/write in various stages
  • Many labs & units coordinating
  • Activities dependency

120,000 vessels with in-vitro plantlets25,000 vessels are propagated monthly 1,000 accessions are cleaning from pathogens yearly20,000 plantlets are distributed yearly to 30 countries worldwide70,000 plantlets for use by CIP scientists yearly30,000 samples are pathogen diagnostic yearly

Key Solution: Use the power of automatation throught mobile computingIncrease Genebank visibilityto facilitate Germplasm Tracking/Monitoring

which technology is best for genebank

Read/Detection Range

Higher

GPS(Wide Area)

Active RFID(Local Area)

$

Passive RFID& Barcode(Short Range)

Lower

Movement

Cars, Trucks, Ships

ContainersTruck Trailers, Pallets

ItemsProducts, Germplasm: Seeds, Tubers, Plantlets

Which Technology is best for Genebank ?

Selecting an Identification System

One thousand labels:with RFID: 100 dollars with Barcode: 3 dollars

components of barcode kit technology

1. Mobile Computer: Data Collection & Query

4. Wireless Networking: Transfer Data

3. Labels with Barcode: Germplasm Identification

Rugged deviceScanner incorporatedWireless connectionDigital assistantLong live batteryHard disk: 512 Mb

5. Hand Barcode Reader: Capture Germplasm ID

2. Label Printer: Print Identification

Components of Barcode KIT Technology

The barcode KIT refers to the components needed to implement a barcode system

for automatic identification and data/image collection based in a mobile solution

Rojas, E. (2006)

Innovation to improve Genebank activities, providing cutting edge technology

agenda9
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities (pilots)
benefits of barcode kit accuracy

Scan instead reading labels

Print instead writing on labels

Benefits of barcode KIT: Accuracy
  • Barcode increase accuracy by reducing the likelihood of human errors from:
  • Mislabeled (when write on labels)
  • Misread germplasm(when read labels)

Eliminate pen-based procedures

Eliminate delay and errors

benefits of barcode kit accuracy field case

Scann instead reading labels

Print instead writing on labels

Benefits of barcode KIT:Accuracy Field Case

Eliminate pen-based procedures

Eliminate delay and errors to update field book

Improving data quality

benefits of barcode kit improving productivity

Germplasm Evaluation

Germplasm Symptoms Registration

Benefits of Barcode KIT:Improving Productivity

Automation of daily procedures increases efficiency and allow personnel to be employed in other activities.

Germplasm Multiplication

Reducing data entry & Processing time

benefits of barcode kit improving productivity field in situ conservation

Write/CutLabels

Write on Paper

Read & Write on Paper

Read & Write on Paper

Read Paper & Re-Write on PC

PrintField Book

Print Labels

Scan & UpdateField Book

Scan & UpdateField Book

Scan & UpdateField Book

Download Field Book

Upload Field Book

Evaluation

In Office

Sowing

Harvest

In Office

Benefits of Barcode KIT: Improving ProductivityField: In-Situ Conservation

Automation of procedures increases efficiency and allow personnel to be employed in other activities.

Eliminate manual paper operations to reduce human error and labor costBarcode data collection is faster than manual collectionAdoption of superior method for data entry is needed: Barcode produces greater than 99.9% data accuracySkilled typists make one error approximately every 300 keystrokes

agenda14
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities (pilots)
outputs cip genebank breeders support
Outputs: CIP Genebank & Breeders Support
  • 100% of in-vitro Genebank use auto-adhesive labels with barcode identification
  • 90% of seed Genebank use auto-adhesive labels with barcode identification
  • 40% of seed storage of breeders use auto-adhesive labels with barcode identification
  • In-Vitro Genebank activities are supported by a barcode System: Conservation, Distribution, Pathogen Elimination and Germplasm Diagnostics
  • Seed Genebank activities are supported by a barcode System for Inventory: stocks and ubications
agenda16
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities (pilots)
support to cgiar centers on barcodes
Support to CGIAR Centers on Barcodes
  • Already in 2006 the barcode systems was recognized as providing CIP with comparative advantages to support Genebank activities:By an external review by the World Bank
  • Further recognition was provided implicitly through the World Bank funded project ’Global Public Goods 2 where CIP leads an activity to disseminate respective best practices and tools
  • Representative of CGIAR Centers were present in CIP workshop 2008:
    • Training for IT support staff on barcode
    • Exchange of best practices on barcode
cip workshop on barcodes exchange best practices april 2008
CIP Workshop on Barcodes & Exchange Best Practices: April 2008

IRRI - Prantilla, RonielaPhilippines

ICRAF - Mwaura, Lucy Kenya

ILRI - Tesfahun, Aynalem Kenya

ICRISAT - Dasrath, Padmavathi India

ICARDA - Abed, Hashem Syrian Arab Republic

DMS - Ugaz, FranciscoPeru

Bioversity - Ruas, Max France

IITA - Obreza, Matija Nigeria

cip workshop on barcodes best practices april 2008
CIP Workshop on Barcodes & Best Practices: April 2008

CIP Use Cases Showed

Media: Labels & Ribbons

Greenhouse Data Collection

Potato Wild Inventory

Seed Genebank Ubications

In-Vitro Evaluations

Field Data Collection

slide20
CIP Barcode Systems Documentation On-Line: Publichttp://research.cip.cgiar.org/confluence/display/GIMS/Home
  • 100 photos about CIP use cases
  • 30 videos about CIP use cases
  • In-Vitro Barcode System Documentation
  • Seed Barcode System Documentation
  • Cryopreservation System Documentation
  • e-Manuals: Hardware Specifications
iso 17025 and genebank
ISO 17025 and Genebank
  • The ISO 17025 accreditation demonstrates technical competence for a defined scope: In-Vitro Genebank Distribution
  • All workflow documentation where barcode is implemented since 2000 were reused to show evidence of Genebank activities
  • The whole benefits of barcode KIT facilitate the accreditation
iso accreditation auditor testimonial
ISO Accreditation: Auditor Testimonial

In terms of the whole system I think the information management system that you have is absolutely superior and I wish we’d have a similar system in my own organization. Dr . Colin Jeffires – ISO Assessment Team 2008

agenda23
Agenda
  • Genebank & Barcode Technology
  • Benefits of Barcode KIT Implementation
  • Outputs: CIP Genebank Support
  • Outcomes: CGIAR Centers & ISO Support
  • Continue Extending Barcode Facilities (pilots)
continue extending barcode facilities 2008 2009 pilots
Continue Extending Barcode Facilities (2008-2009 pilots)

Seed Crossing In Greenhouse –Wild Potato

Cryo Labels - IVU

Transgenic – Transformation Lab

thanks and

CIPAna PantaMario RuizMartin RamosAlberto SalasRene GomezGenoveva RosselCarlos ArbizuMaria VargasWilliam RocaDavid TayGiovanna MullerMarco MezaSegundo FuentesCarlos ChuquillanquiIan BarkerEnrique GrandeIsabel MelRosario FalconEnrique Chujoy Jose OrregoJohn VillalobosReinhard SimonEdwin Rojas Rolando NavarroRoberto Del VillarAnthony CollinsIRRIGraham McLarenArllet PortugalRoniela PrantillaLilibeth SisonCIATFernando RojasTania Jordan

Spark your Imagination !

GPG

Participants & Collaborators:

Thanks and