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Federal Developments in Early Childhood Data. SLDS P-20 Conference November 16, 2010 Washington, DC. Early Learning and Development Inter-Departmental Initiative: Data Systems Study Group. Amy Madigan HHS/ASPE. Jennifer Tschantz ED. ELDII.

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federal developments in early childhood data

Federal Developments in Early Childhood Data

SLDS P-20 Conference

November 16, 2010

Washington, DC

early learning and development inter departmental initiative data systems study group

Early Learning and Development Inter-Departmental Initiative: Data Systems Study Group

Amy Madigan


Jennifer Tschantz


  • September 2009 – HHS and ED together announced the formation of six ELDII Study Groups
  • Program Standards
  • Early Learning Standards and Assessment
  • Workforce and Professional Development
  • Family Engagement
  • Health Promotion
  • Data Systems
  • Comprised of federal staff across multiple agencies in HHS and ED including offices responsible for administering federal early childhood programs
  • Study groups were charged with
    • Developing collaborative relationships across federal offices; and
    • Building internal capacity and knowledge around six components of high-quality State systems of early learning and development.
data systems study group
Data Systems Study Group
  • Mission – To support the development, implementation, use and sustainability of coordinated early childhood data systems by:
    • Gathering information about the state of the field and the state of the States
    • Identifying strategies to implement at the federal level
  • Working Definition of “Early Childhood Data Systems” –
    • The policies, processes and structures used to coordinate and connect administrative and other sources of data across early childhood programs to support States in the provision of high-quality programs; promotion of healthy development and positive outcomes for children (birth to age 8) and families; and creation of successful transitions to school.
activities of the data systems study group
Activities of the Data Systems Study Group
  • Briefings on federal initiatives, grant programs, and demonstration projects
    • Statewide Longitudinal Data Systems Grants – IES/ED
    • Child Care Research Capacity Grants – ACF/HHS
    • National Education Data Model – IES/ED
  • Met with experts and States
    • Early Childhood Data Collaborative
    • MD, IL, CT, MA, PA, OR, FL, SC… and others…
  • Session at Early Childhood 2010 Conference
  • Developed a list of critical characteristics of a high quality early childhood data system
key challenges identified by the data systems study group
Key Challenges Identified by the Data Systems Study Group
  • Funding, funding, funding…
  • Understanding HIPPA and FERPA regulations
  • Obtaining and linking Head Start data
  • Utilizing unique child identifiers
  • Differences across federal offices in reporting requirements, data elements and data definitions

SLDS P-20 Conference

Institute For Education Sciences

Council of Chief State School Officers

November 16, 2010

Susan M. Jekielek, Ph.D.

Office of Planning, Research & Evaluation

Administration for Children & Families

U.S. Department of Health and Human Services

CCDF: Research Programs and Data Systems

administration for children and families
Administration for Children and Families
  • Responsible for federal programs that promote the economic and social well-being of families, children, individuals, and communities
administration for children and families office of child care
Administration for Children and Families Office of Child Care
  • Supports low-income working families through child care financial assistance made possible by the Child Care and Development Fund (CCDF)
  • Promotes children's learning by improving quality in early care and education and afterschool programs
  • States coordinate CCDF with Head Start, pre-k, and other early childhood programs, and can also direct TANF dollars for child care
  • OCC was established in September 2010 and replaces the former Child Care Bureau
ccdf states and data
CCDF, States and Data
  • Child Care Research Partnerships
  • Child Care State Research Capacity
  • Research Connections Data Workshops
the child care state research capacity program
The Child Care State Research Capacity Program

Three main goals:

  • To improve the collection, analysis, and interpretation of CCDF data
  • To develop or improve analytic linkages with other State and local data systems (e.g., CCDF and TANF)
  • To encourage collaboration among State policymakers and research institutions
the child care state research capacity program grantees
The Child Care State Research Capacity Program: Grantees
  • Granted to states, who typically partner with a research or educational institution
  • 2001-2004 (CT, MA, OR) - completed
  • 2002-2005 (ME, RI, WI) - completed
  • 2007-2010 (SC) – on-going
  • 2008-2011 (VA, ME, MD) – on-going
  • State grantees collaborate in regular meetings to discuss projects
for more information
For more Information



(Under Federally Funded Research)

Susan Jekielek OPRE Kathleen Dwyer

202.401.7260 202.401.5600



Connecting the Dots: State Advisory Councils and Early Childhood Data Systems Jeffrey CapizzanoSenior Policy Advisor

  • It will be the goal of this administration to ensure that every child has access to a complete and competitive education – from the day they are born to the day they begin a career... We have dramatically expanded early childhood education and will continue to improve its quality, because we know that the most formative learning comes in those first years of life.
      • President Obama, February 24, 2009
deputy assistant secretary and inter departmental liaison for early childhood
Deputy Assistant Secretary and Inter-departmental Liaison for Early Childhood

Office of the

Deputy Assistant

Secretary and

Inter-departmental Liaison










state advisory councils legislative authority and purpose
State Advisory Councils: Legislative Authority and Purpose


  • Part of 2007 Head Start Act
  • Funded using $100m in 2010 ARRA funding


  • Engage in the development of a high-quality, comprehensive state early childhood system
    • “develop recommendations for the establishment or improvement of core elements of the State early childhood system, such as a statewide unified data collection system”
  • Advance integrated services for children
mandated composition
Mandated Composition


  • The State child care agency
  • The State educational agency
  • A local educational agency
  • An institution of higher education
  • A provider of early childhood education and development services
  • A Head Start (HS) agency located in the State
  • A Migrant and Seasonal HS program and Indian HS program
  • The State Director of Head Start Collaboration
  • The State agency responsible for section 619 or part C of the IDEA
  • The State agency responsible for health or mental health care
  • Other entities determined to be relevant by the Governor

Proposed composition of Councils range from the mandated participants to up to 72 members

application process and requirements
Application Process and Requirements

Applications submitted August 1

Applications asked how Council will:

  • conduct periodic statewide needs assessments on quality and availability of high quality care
  • Identify opportunities for and barriers to coordination and collaboration
  • Develop recommendations for:
    • increasing participation;
    • a pd system and career ladder;
    • high-quality State early learning standards.
    • assessing the capacity and effectiveness of 2- and 4- year institutes of higher education in supporting the career development of early childhood educators
state advisory council awards
State Advisory Council Awards

Grants awarded on September 30

45 States received funding (not AK, ID, IN, ND, SD)

  • DC, PR, VI, Guam and America Samoa (not Palau or N. Mariana Islands)

Awards ranged from $500K to $11m

overview of data system proposals with sac applications
Overview of data system proposals with SAC applications

Varying levels of detail and scope

  • More ambitious
    • Linking data from 8 agencies
    • Program, classroom, and child data
    • Sharing between teachers, parents, policymakers, and agencies
  • Less ambitious
    • Commission report on what on states are doing

Discuss horizontal and vertical linkages

Best acronyms:

how to connect with your sac
How to connect with your SAC…

SAC lead contact and funding information available on HHS website

SAC composition and priorities are allowed to change over the grant period

SACs are required to provide opportunities for public input

some other things to know
Some other things to know…
  • Head Start
    • Redesign of the Head Start T/TA System
      • Five national centers, State T/TA centers, local Mentor/Coaches
    • NPRM on redesignation of Head Start programs
      • Comment period ends December 21st
  • Child Care
    • “Pre-print” of new biennial state plan
      • Asks for more specific description of state system, goals, and updates
      • Questions on child assessment data and use of data within state QRIS
  • Home Visiting Benchmarks
more information
More information…
  • http://www.acf.hhs.gov/earlychildhood/
  • Jeffrey.Capizzano@acf.hhs.gov