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Tips on Project Management Fall 2009

This presentation from Dr. Bun Yue at the University of Houston-Clear Lake provides crucial insights into successful project management. It emphasizes the importance of adopting a formal or informal process approved by mentors, with documentation being a key focus from day one. Effective communication through email and structured meetings plays a critical role. Tips include being specific and considerate in emails, planning meetings with a clear agenda, ensuring participation, summarizing discussions, and following up on action items. Enhance your project management skills with these guidelines.

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Tips on Project Management Fall 2009

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  1. Tips on Project ManagementFall 2009 University of Houston - Clear Lake Presented by:Dr. Bun YueChair, Division of Computing and MathematicsAugust, 2000

  2. Software Process • Adopt a formal/informal process approved by the mentor/instructor.

  3. Documentation • Not an afterthought. • Thinking about writing the technical report and making presentations at day 1.

  4. Communications: Email • A must • Asynchronous • Multiple recipients • Not reliable • Searchable archive

  5. Email Communications • Be considerate • Be specific • Be timely • Follow up promptly • Be clear

  6. Meetings • Can be counterproductive? • Need to work: • Before the meeting • During the meeting • After the meeting

  7. Meeting Scheduling • Need lead time • Submit a list of time slots good for all team members • Follow up promptly

  8. Before the meeting • Discuss questions to be asked • Assign questions • Write and send agenda • Request additional resources

  9. During the meeting • Ensure everyone participates. • Stay clear purpose of meeting early. • Summarize discussions, decisions and action items. • Write extensive notes

  10. After the meeting • Compare notes and reach consensus understanding • Write minutes • Follow up with action items • Send and post minutes; ask for feedback.

  11. Questions?

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