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Structured Approach to Project Processing. By Vanessa Wong. Introduction. The goal of this presentation is to… Present a general approach for project processing Introduce or recap possible tools which may be used in the process Structure of written report Structure of verbal report

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structured approach to project processing
Structured Approach to Project Processing

By Vanessa Wong

Structured Approach to Project Processing

introduction
Introduction

The goal of this presentation is to…

  • Present a general approach for project processing
  • Introduce or recap possible tools which may be used in the process
  • Structure of written report
  • Structure of verbal report
  • Fill up the schedule for the structures seminar…

Structured Approach to Project Processing

general approach for project processing
General Approach for Project Processing
  • Obtain specifications
  • Identify problem
  • Project scheduling
  • Review past work / experience
  • Literature review / research
  • Devise solution
  • Summarize and present solution

Structured Approach to Project Processing

general approach for project processing1
General Approach for Project Processing

Obtain specs:

  • Obtain specifications from client or boss
  • Review information given and fill out any request for information (RFIs) if required

Identify problem:

  • Identify scope of work required and total number of hours allotted for project

Structured Approach to Project Processing

general approach for project processing2
General Approach for Project Processing

Project scheduling

  • Ensures that you spend appropriate amount of time on project / task

Structured Approach to Project Processing

general approach for project processing3
General Approach for Project Processing

Review past work / experience:

  • Browse through company records for similar projects
  • Use and create templates where possible to simplify work
  • Consult experienced individuals (colleagues, superiors…etc)
  • As a last alternative, one can always go to references found in old course notes

Structured Approach to Project Processing

general approach for project processing4
General Approach for Project Processing

Literature review / research:

  • Internet research, books / textbooks
  • Tools  http://scholar.google.com/

UBC library catalogue (Reading rooms, Articles and Ejournals)

Interlibrary loans

Structured Approach to Project Processing

helpful tools
Helpful Tools

Interlibrary loans

  • Obtain books available at other libraries in North America
  • Free of charge!

Structured Approach to Project Processing

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General Approach for Project Processing

Devise solution:

  • Use computer tools where possible to reduce time spent on rework
  • Record all steps taken to aid in presentation of results
  • Review original specifications to ensure that all objectives have been fulfilled / met

Structured Approach to Project Processing

general approach for project processing6
General Approach for Project Processing

Present solution:

  • Less than 1 page of executive summary (approximate attention span of your boss)
  • Tools  Microsoft Word (text)

AutoCad, Microsoft Visio, Paintshop (2-D graphics)

AutoCad Inventor, Solid Works, 3D Studio (3-D graphics)

Structured Approach to Project Processing

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General Approach for Project Processing

Conclusion / Executive Summary

  • Bullets are preferred because of its simplicity and neatness

Structured Approach to Project Processing

general approach for project processing8
General Approach for Project Processing

Structure of written report

  • Abstract
  • Introduction
  • Table of Contents
  • Body (results of investigation, discussion of results…etc)
  • Conclusion
  • References
  • Appendix (if necessary)

Structured Approach to Project Processing

helpful tools1
Helpful Tools

A neat trick with the table of contents and figure captions…

  • If all the headings that you want to appear in the table of contents are formatted using the “styles and formatting” command
  • Then…

Structured Approach to Project Processing

helpful tools2
Helpful Tools

Structured Approach to Project Processing

helpful tools3
Helpful Tools

Structured Approach to Project Processing

helpful tools4
Helpful Tools
  • Referencing other figures, tables, or equations

Structured Approach to Project Processing

helpful tools5
Helpful Tools
  • You can choose to reference another footnote, equation, figure, table…etc.
  • A link will be created to the specified object such that object numbers will be automatically updated after changes are made

Structured Approach to Project Processing

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General Approach for Project Processing

References

  • The common formats used for references in North America are the MLA (Modern Language Association, Liberal Arts and Humanities) format or APA (American Psychological Association, Social Sciences) format

MLA Example.

In the text of the paper…

The effects of higher modes in MDOF structures are significant (Will 1992).

Structured Approach to Project Processing

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General Approach for Project Processing

In the Works Cited list…

One Author

Brinkley, Alan. The Unfinished Nation. New York: Knopf, 1993.

Scholarly Journal Articles

Murphy, Karen L., Roseanne DePasquale, and Erin McNamara. "Meaningful Connections: Using Technology in Primary Classrooms." Young Children 58.6 (2003): 12-18.

Structured Approach to Project Processing

structure of a verbal report
Structure of a verbal report
  • Duration should be short (5 – 10 minutes)
  • Brief overview of your findings, emphasizing the most important points of your report
  • Make use of pictures and tables where possible for ease of understanding
  • If power point presentations are used, make sure the text is clearly visible (large font size, contrasting text and background colors)

Structured Approach to Project Processing

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Questions?

Structured Approach to Project Processing