Confidentiality in Medical Records Management: Solutions and Education

1. Extra-File Medical Records Presented by: Saleh Al-Shehri

2. Aims of our project : • Assess how medical personnel deal with these documents . • Propose solutions to these encounters.

3. What’s Confidentiality It’s the right of an individual to have personal, identifiable medical information kept private.

4. Breach of Confidentiality? A breach of confidentiality as disclosure to a third party, without patient consent ,of private information that the physician has learned within the patient-physician relationship.

5. Importance of Confidentiality

6. When to Breach Confidentiality

7. What Are Medical records

9. KAUH medical record Department

10. Survey • 1- How important is it to you that medical records are kept confidential; that is, no one can see it without your permission? • ☐Very important • ☐Somewhat important • ☐Not too important • ☐Not at all important • 2- Are you aware that breach of patients' medical information without their consent can harm the patient financially, socially and psychologically? • ☐Yes ☐No • 3-Are you aware of any KAUH regulations with regards to patients information management? • ☐Yes ☐No • 4- If you had printed some of the patients' information E.g. Lab values, where would you dispose it? • ☐Any trash bin • ☐Specific trash bin • ☐Shred it in a shredder • ☐Doesn’t matter E.g. take it home , leave in bag • 5- Do you think recycling is important? • ☐Yes ☐No

11. Results

17. What do other centers do ?

19. All written documents containing health information MUST be placed in shredding bins where they will be properly disposed of. • All labels containing patient information (That cannot be processed by a shredder) to be placed in biohazard bags ; treated as medical waste. • Any films must be cut into pieces or chemically destroyed • When software data are planned for disposal, that should be done by permanently erasing the data ( less reliable), by removal and placing of the hard disk in a secure place or Physically destroying hard disk or media that contains it.

23. How will extra-file medical records be individually disposed of? One shredder in every ward at each nurse station. One central shredder – with special bins in each ward.

25. How will it be disposed by hospital: Dealt with as medical waste Burn it • Shred it

27. Education Introducing extra-file record concept and its disposal

28. EducationMaintaining the awareness and use

31. Done by: Group b-3 • 1-Abdulrahman Mansuory • 2-Anas Nooh • 3-Alaa Khayat • 4- FarisBaowidan • 5-Hamza Abulfaraj • 6-Mahmoud Almutadaris • 7-Moayed Rayes • 8-Mohammad Ayoub • 9-Mohammad Ismail • 10-Nooh Marzoug • 11-Rushdi Algamdi • 12-Rabea Khalifa • 13-Saleh Al-Shehri