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Safety Schemes in Procurement Forum Launch. Wednesday 4 November 2009. With special thanks to the Health and Safety Executive and Electrical and Heating and Ventilating Contractors’ Associations for sponsoring this event. Welcome and Introductions. Chair, Trevor Hursthouse

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safety schemes in procurement forum launch

Safety Schemes in Procurement Forum Launch

Wednesday 4 November 2009

With special thanks to the Health and Safety Executive and

Electrical and Heating and Ventilating Contractors’ Associations for sponsoring this event

welcome and introductions
Welcome and Introductions

Chair, Trevor Hursthouse

(Chair of Specialist Engineering Contractors’ (SEC) Group)

increasing the focus on efficient procurement
Increasing the Focus on Efficient Procurement

Lord McKenzie of Luton

(Minister for Health and Safety at the Department for Work and Pensions)

the ssip forum its successes its future
The SSIP Forum – its Successes, its Future!

Philip White

(Construction Chief Inspector at the Health and Safety Executive)

ssip anchored in the cdm regulations
SSIP – Anchored in the CDM Regulations
  • CDM 2007 – The aspirations
    • An early focus on H&S in any project
    • The need for competence
    • Avoiding unnecessary bureaucracy
  • We needed to do more – Active involvement with the industry in the Forum
  • To achieve one goal – reduction of harm
assessment the heart of the matter
Assessment – the heart of the matter
  • The assessment
    • a desktop scrutiny of documents,
    • supplemented by further enquiries
    • in order to make a reasonable judgement that the requirements of the Core Criteria at Appendix 4 of the CDM ACOP have been met
  • Typically suppliers take 2-3 cycles of enquiry and resubmission of documentation to meet the assessment
hse s view of the assessment process
HSE ‘s view of the assessment process
  • The spirit of CDM – “ to make a reasonable judgement clearly based on evidence”
  • Recognise the limitations
  • Realise the benefits
    • Cost effective and proportionate
    • Has assisted over 50,000 suppliers to meet core criteria
    • Particularly helpful to small and micro businesses
why does hse have confidence in ssip
Why does HSE have confidence in SSIP ?
  • The SSIP Terms of Reference are based on HSE funded research
  • Each member scheme undergoes an independent annual audit
  • HSE is investing in competence assurance for assessors through IRCA
  • HSE remains at arms length to the business, but supports aims
looking to the future key messages from hse
Looking to the future – Key messages from HSE
  • To Clients – The DtoS agreements signed by SSIP members give real strength to mutual recognition
  • To Smaller Contractors – An SSIP assessment assures Appendix 4 compliance
  • To major contractors with big supply chains – the SSIP assessment is valid for you too.
  • To procurement professionals - Investigate the benefits of a standardised Stage 1 approach
a client s perspective of mutual recognition
A Client’s Perspective of Mutual Recognition

Steve Acaster

(Chair of the Home Builders’ Federation Health and Safety Forum)

hbf home builders federation
HBF - Home Builders’ Federation
  • What is the HBF?
  • What does it do?
  • How does it contribute to raising industry standards in health, safety & welfare?
clients aspirations
Clients’ Aspirations
  • Aesthetically pleasing
  • Quality build
  • Production on time
  • Health, safety & welfare?
clients duties cdm 2007
Clients’ Duties - CDM 2007
  • What does CDM require clients to do to establish competency?
  • What assistance does CDM allow in order for clients to meet this REQUIREMENT?
features of ssip
Features of SSIP
  • Principals of SSIP is supported by the HSE
  • SSIP members must sign up to the forum’s terms of reference and condition of membership
client benefits from ssip
Client Benefits From SSIP
  • Confidence in the assessment process
  • Reduces work load/paper work
  • Provides support services
issues for clients
Issues for Clients
  • Awareness levels of CDM duty holders
  • Stage 2 ASSESSMENT
going forward
Going Forward
  • Industry support for SSIP
  • Supply chain awareness
  • Verification that desk top competency is transferred to site based operations
break

Break

See you in 20 minutes!

a contractor s perspective of mutual recognition
A Contractor’s Perspective of Mutual Recognition

Gerry Mulholland

(HSE Leader at Laing O’Rourke Technologies)

recognition up and down the food chain for competence
Recognition up and down the food chain for competence
  • LOR to Clients/CDM-C’s
  • CHt to external PC’s
  • Supply Chain expectations

PROVINGCOMPETENCE

Previously “Everybody’s been doing the same thing differently”

pc contractor s view
PC/Contractor’s view
  • Different schemes/PC’s = different questionnaires
  • Time and effort wasted answering the same thing differently

- Rita Donaghy DWP Report recommendation No. 8

  • Standard responses from the ACOP schedule produced
  • Standard approach potentially means we lose “the wow factor”
  • Some CDM-C’s/PC’s still requesting we complete THEIR questionnaire

- LOR Supply Chain Audit requirements

lor group requirements for our supply chain
LOR Group requirements for our Supply Chain
  • Currently in excess of the SSIP approach
  • LOR Procurement controls reviewed and tightened (Nov 2008)
  • High, Medium, Low categories used across Supply Chain based on risk
  • Procedure tied into our internal Procurement Enabling Process
  • Already “work in progress” by May 2009
slide24
Current time and resource commitment
  • Intensive!
    • Categorisation of High, Medium, Low from approved list
    • Questionnaires sent out
    • “Low & Medium” scored against answers
    • “High” categories visited by HSE & Procurement team
    • Achievement score necessary before payments are processed
current time and resource commitment
Current time and resource commitment
  • Intensive!
    • Categorisation of High, Medium, Low
      • Numbers
    • Questionnaires sent out
    • “Low & Medium” scored against answers
    • “High” categories visited by HSE & Procurement team across the UK

336

154

50

LOR time - 2 days per audit

summary
Summary
  • Need to cut waste in the industry
  • Legal requirement for competence remains in current climate
    • Important that the SSIP stance for competence is upheld through the courts
  • More recognition of SSIP needed up and down the food chain – work in progress
  • Time for us all to stop doing the same thing differently
the ssip forum and implications of the publicly accepted standard pas
The SSIP Forum and Implications of the Publicly Accepted Standard (PAS)

David Turner

(Deputy Director, Construction Sector Unit at the Department for Business, Innovation and Skills)

what are we trying to do
What are we trying to do?
  • Cut unnecessary costs for clients and suppliers
  • Make it all simpler
  • Help firms to do what they’re good at - construction!
what s the problem
What’s the problem?
  • Everyone’s asking nearly the same things
  • I’m a builder - I have to pay to join half a dozen schemes to get work!
  • As a client, I don’t know who I should trust to prequalify my suppliers for the work I want done
what s the solution
What’s the solution?
  • How about if everyone in construction tendering asked the same questions?
  • Not the project-specific ones, of course!
  • But why have a dozen ways of asking for your company details?
  • Take the questions out of the loop
what is a pas
What is a ‘PAS’?
  • Why has BIS gone down this route?
  • How will the clients, and the industry, benefit?
slide32
High

Low

Time

Control

Low

High

Int’l

Standards

(ISO)

European Standards (EN)

British Standards (BS)

Publicly Available Specifications (PAS)

Private Standards

Corporate Technical Specifications

slide33
PAS – BS

Comparison Table

ASPECTS

PAS

BS

Flexibility

Flexible process and format; designed to meet clients’ needs

Formal, constrained process; subjects constrained by EU work

Participation

Direct participation by individual companies

Nominated participation only

Resources

Contractually committed resources to the client(s)

General resources from standards team

Brand

Co-branding on front cover and other forms of association

No co-branding available

Influence

Client(s) direct influence over the content

No individual direct decision-making control over the content

Timescale

Typical development time:

6-9 months

Typical development time:

18-36 months

publicly available specifications
Launch

Meeting

Steering Group:

5 – 8 key stakeholders

in the subject area,

usually identified

by the client

Steering Group Review

Review Panel

Wider consultation independently facilitated by BSI, typically including 25+ representatives. The review group may include:

  • Formal standards committees
  • Government departments
  • Relevant trade associations
  • Other industry stakeholders
  • Consumer groups

PAS Scope

Steering Group Review

Finalise

Draft

Domain Research & Content Generation

Drafting

Train Technical Experts in BS0

Publish

PAS

6 – 9 Months

Publicly Available Specifications
how will this work
How will this work?
  • The PAS shows the what, not the how
  • Clients procure on the basis of risk
  • ‘Service Providers’ offer different levels of assurance
  • Up to individual procurers as to how risk is assessed
participants
Participants
  • Vital that PAS 91 has the support of all major stakeholders
  • PAS process is inclusive
  • Working with everyone who has an interest
  • OGC support also vital - alignment with the Glover report
how can a single pas work for everyone
How can a single PAS work for everyone?
  • Getting the questions right
  • Getting the message out to clients
  • Getting the message out to suppliers
  • Getting the message out to supply chains - driving the standard down, to address SMEs properly!
  • Last point critical in helping the industry
slide38
High risk, Higher cost, Fewer candidates

Level 3 Service Provider

Highest confidence in supplier

Clients prequalify at appropriate level and above for individual tender risk

Suppliers choose level for sort of work they do

(ideally just one)

Level 2 Service Provider

Documents verified

Level 1 Service Provider

Self -certification

Low risk, lower cost, more candidates

slide39
Client

All levels use PAS 91, right down the supply chain

Suppliers

First and Intermediate supply chain Suppliers/Buyers

Buyers

Final Tier Suppliers

pas 91 and ssip
PAS 91 and SSIP?
  • SSIP has done what we’re now doing with the PAS, for H&S
  • Why would the PAS 91 Steering group do this again (DOH!)
  • Fantastic opportunity to move on to another level, and consolidate the work already done
panel questions
Panel Questions

Chaired by Trevor Hursthouse

(Chair of Specialist Engineering Contractors’ (SEC) Group)

lunch and close

Lunch and Close

Thanks for attending today!

With special thanks to the Health and Safety Executive and

Electrical and Heating and Ventilating Contractors’ Associations for sponsoring this event

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