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Developing IFAD’s Medium Term Plan (MTP) Including the Strategic Workforce Plan (SWP) And the Zero-Based Budget (ZBB)

Developing IFAD’s Medium Term Plan (MTP) Including the Strategic Workforce Plan (SWP) And the Zero-Based Budget (ZBB) . Informal Seminar of the Executive Board Yukiko Omura Vice President. SWP. ZBB. What is the MTP?. MTP. The 2010-2012 Medium Term Plan:

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Developing IFAD’s Medium Term Plan (MTP) Including the Strategic Workforce Plan (SWP) And the Zero-Based Budget (ZBB)

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  1. Developing IFAD’s Medium Term Plan (MTP) Including the Strategic Workforce Plan (SWP) And the Zero-Based Budget (ZBB) Informal Seminar of the Executive Board Yukiko Omura Vice President

  2. SWP ZBB What is the MTP? MTP The 2010-2012 Medium Term Plan: • Aligns all resources (both human and financial) of IFAD to deliver on our Programme of Work as agreed in the Eighth Replenishment consultation report • A rolling plan that gives medium term perspectives Programme of Work

  3. Impact Outputs Departments Budget Inputs HR Inputs Zero-Based Budget StrategicWorkforcePlan and HR Reform DevelopmentObjectives Programmeof Work and Portfolio PMD CDS FAD CSSG OPV MTP: Conceptual overview

  4. 1 8 7 2 9 3 6 10 4 5 11 MTP: A planning tool The logframe: a snap shot of what is intended to be delivered during the Eighth Replenishment period and what tools are going to be used to monitor and evaluate our impact and effectiveness

  5. MTP: Development Objectives Impact • Development Objective • Accelerated expansion of production and incomes of smallholder farmers treated as business entities whose development is dependent upon stronger and more positive linkages to markets and the private sector • Results Measurement Framework Targets • Country Programmes: • With impact on macro-economic indicators of poverty reduction and agricultural development • That are rated positively for contribution to incomes and food security and adherence to aid effectiveness agenda • That are delivered through projects that are effective, sustainable and innovative DevelopmentObjectives

  6. Programme of Work Programme of Work 2010-2012 250 projects under implementation 117 new projects US$ 3.0 billion new loans and grants Outputs Programmeof Work and Portfolio DevelopmentObjectives

  7. Regional Expected Outputs Outputs Examples of country-level outputs DevelopmentObjectives Programmeof Work and Portfolio

  8. Regional Expected Outputs Outputs Examples of project-level outputs DevelopmentObjectives Programmeof Work and Portfolio 8

  9. Global Expected Outputs Outputs Programmeof Work and Portfolio DevelopmentObjectives

  10. Programme Management Dept. Associate VP Departments Programmeof Work and Portfolio Operations Policy & Technical Advisory Division Director PMD High Level Task Force on Global Food Security Crisis Coordinator Latin America & Caribbean Division Director CDS Asia & the Pacific Division Director International Land Coalition Director Western & Central Africa Division Director FAD Belgian Fund for Food Security Joint Programme Programme Manager Eastern & Southern Africa Division Director CSSG Global Mechanism Managing Director Near East & North Africa Division Director OPV Environment & Climate Division Director A reconfigured Programme Management Department (PMD) • Absorption of the Policy Division into the Operations and Technical Advisory Division • Creation of the Environment and Climate Division from the GECC Unit • New reporting lines for the hosted entities

  11. Programme Management Department (PMD) Departments Programmeof Work and Portfolio PMD CDS FAD CSSG OPV • Service lines: • Country programmes; project designs; project supervision; grant design and supervision • Main thrusts of planned improvement: • Strengthened country presence • Scaling-up • Focus on small-scale agriculture as business linked to markets and private sector • New and more relevant financial instruments (including middle income countries and fragile states) • Strengthened technical capacity 11

  12. Departments Office of the President and Vice President President Vice President Director, OPV Programmeof Work and Portfolio PMD CDS Finance & Administration Dept. Chief Finance and Administration Officer Office of the Chief Development Strategist Chief Development Strategist Programme Management Dept. Associate VP Programmes FAD CSSG OPV A new Office of the Chief Development Strategist (CDS)

  13. Office of the Chief Development Strategist (CDS) Departments Programmeof Work and Portfolio PMD CDS FAD CSSG OPV • Service lines: • Analysis of poverty dynamics and development architecture • Strategic placement and guidance to operations • Knowledge management and innovation Main thrusts of planned improvement: • New Strategic Framework • Report on rural poverty coming out regularly • Strengthened capacity to follow and engage in global policy dialogues in agriculture and rural development • Strengthened capacity to develop mid-to-long term strategies 13

  14. Departments Programmeof Work and Portfolio PMD CDS Finance & Administration Dept. Chief Finance and Administration Officer FAD Financial Services Division Director and Controller Treasury Division Treasurer CSSG Administrative Services Division Director OPV IT Services Division Director A reconfigured Finance and Administration Department (FAD) Move of two corporate services divisions • Human resources • Strategic planning and budget

  15. Finance and Administration Department (FAD) Departments Programmeof Work and Portfolio PMD CDS FAD CSSG OPV • Service lines: • Financial services and investments management; information technology infrastructure; physical infrastructure • Main thrusts of planned change: • Financial management: Integrated corporate financial management; new IT- based loan and grant administration system; new financial products to respond to member needs; upgraded technical capacity to service new products and resource mobilization; Assertions & attestations (2011 & 2012) • Administrative cost management: Rationalization and streamlining reviews of key processes; IT support process to streamlining and automation; out-sourcing transaction-intensive activities • Support to country presence: Integration of decentralized operations into corporate financial and administrative support systems 15

  16. Departments Programmeof Work and Portfolio Office of the General Counsel Office of the Secretary Office of the President & Vice President PMD CDS Office of Audit and Oversight North America Liaison Office FAD Communications Division Human Resources Division Strategic & Budget Planning Division Arab & Gulf States Liaison Office CSSG OPV A new Corporate Services Support Group (CSSG) A conglomerate of divisions and offices with reporting lines to the Office of the President and Vice President

  17. Corporate Services Support Group (CSSG) Departments Programmeof Work and Portfolio PMD CDS FAD CSSG OPV • Service lines: • Corporate planning and performance management; support to Governing Bodies; communications; corporate human resource management; legal services; internal audit and investigation • Main thrusts of planned change: • Cluster of independent divisions essential to corporate strategy • Integration of all corporate plans and management platform for monitoring efficiency • Integration of communications and advocacy • Strategic management of human resources to support results agenda • Strengthening oversight and accountability 17

  18. Departments Office of the General Counsel General Counsel Office of the President and Vice President President Vice President Director, OPV Office of Audit & Oversight Director Programmeof Work and Portfolio PMD Office of the Secretary Secretary of IFAD CDS FAD CSSG OPV A unified Office of the President and Vice President (OPV) Resource Mobilization & Partnership Unit Strategic Planning Division Director Human Resources Division Director • A unified Office of the President and Vice President (OPV) working as one • Heads of the CSSG reporting to OPV Communication Division Director North America Liaison Office Director Arab Gulf States Liaison Office Director

  19. A unified Office of the President and Vice President (OPV) Departments Programmeof Work and Portfolio PMD CDS FAD CSSG OPV • Service lines: • External relationship management; high level advocacy; overall internal management and coordination; corporate governance, resource mobilization • Main thrusts of planned change: • Coherent and sustained high level advocacy and relationship management • Vice President with direct responsibilities for HR, Strategic planning and budget and resource mobilization • Strengthened risk management • Change and Reform 19

  20. HR Inputs PMD StrategicWorkforcePlan and HR Reform CDS FAD CSSG OPV Strategic Workforce Plan (SWP) • Function: • To ensure that IFAD has the right workforce in the right place with the right skills to achieve its targeted development impact through the programme of work and portfolio of projects. A workforce that is more decentralized, more focused on operations, more qualified for task. • Strategic Workforce Plan(planned completion Q3 2010): • Analysis of as-is workforce profile • Projection of to-be workforce to support programme of work and project portfolio impact • Inclusive (HQ and decentralized) strategy of rotation, recruitment, retention, release and development to achieve projected deployment

  21. HR Inputs PMD StrategicWorkforcePlan and HR Reform CDS FAD CSSG OPV Indicative workforce requirements(in FTEs)

  22. Indicative workforce requirements(in FTEs) HR Inputs PMD StrategicWorkforcePlan and HR Reform CDS FAD CSSG OPV 22

  23. HR Inputs PMD StrategicWorkforcePlan and HR Reform CDS FAD CSSG OPV Human Resources Reform

  24. Budget Inputs StrategicWorkforcePlan and HR Reform Zero-Based Budget PMD CDS FAD CSSG OPV Zero-Based Budget (ZBB) • Functions: • Ensure that IFAD budgets are focused on providing the workforce and other requirements for delivering impact through the programme of work and portfolio – on the basis of chain of results and scrutiny of necessary costs and prioritization • Shift resources towards operations; contain administrative costs across all groups; raise efficiency • Methodology: • Covers all expenditures financed from all sources • Historic allocations discarded • Identification of service lines supporting POW and project portfolio • Specification and enumeration of key outputs • Challenge to costing base

  25. Budget Inputs StrategicWorkforcePlan and HR Reform Zero-Based Budget PMD CDS FAD CSSG OPV Indicative budget requirements

  26. Budget Inputs StrategicWorkforcePlan and HR Reform Zero-Based Budget PMD CDS FAD CSSG OPV Indicative budget requirements

  27. Budget Inputs StrategicWorkforcePlan and HR Reform Zero-Based Budget PMD CDS FAD CSSG OPV Timeline and approval mechanisms

  28. Empowering the smallholder farmers (businesses) , especially women, to create wealth and move out of poverty Thank you for your kind attention

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