Protecting Research Data and Information. Safekeeping Essentials. Lucy M. Fleming Facility Information Security Officer. Required Practices. Study staff accessing VA data must meet all user requirements Store data on a network Written agreement if storing at alternate site
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Lucy M. Fleming
Facility Information Security Officer
(DUA, MOU/ISA, HIPAA Authorization)
A 5/8’s VA investigator collects VA data that is personally identifiable and stores it on a VA research server. The study staff are involved in other studies and are employed by the University’s research department. May the study staff have access to the study data in order to analyze it?
A study calls for interviewing subjects at malls and senior centers around the area. No sensitive data is collected. The survey results are stored on an encrypted laptop until the study team member returns to the VA to upload the data. The study team member stops for lunch and the laptop is stolen from the car. Is the subjects’ data protected?
A VA investigator wants to gather data by having the subject complete surveys at the beginning, midpoint and end of their involvement in the study. She decides to use a Survey Monkey web site as it is a tool she has seen being used a number of times in the VA. May she use Survey Monkey?
Refer questions to:
Senior ISO for Research
Or alternatively to:
ISO, VA Maryland Health Care System