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E-Pro Requester Training. Login to PeopleSoft. Training website : https://scitest2.gafirst.usg.edu/psp/scitest2/EMPLOYEE/ERP/?cmd=logout Please contact me for password. Actual website: https://fprod.gafirst.usg.edu/psp/fprod/?cmd=login&languageCd=ENG. Main Menu. E-Procurement

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Presentation Transcript
login to peoplesoft
Login to PeopleSoft

Training website:

https://scitest2.gafirst.usg.edu/psp/scitest2/EMPLOYEE/ERP/?cmd=logout

Please contact me for password.

Actual website:

https://fprod.gafirst.usg.edu/psp/fprod/?cmd=login&languageCd=ENG

main menu
Main Menu

E-Procurement

  • Create a requisition:

The Line Defaults that you can specify on this page that will carry over to every requisition line you add includes:

• Vendor ID

• Buyer

• Category (NIGP Code)

• Unit of Measure

• Ship To Code

• Due Date (N/A for GeorgiaFIRST Marketplace Requisitions)

• Attention To

• Chartfields

Once you are finished specifying defaults for the Special Request Requisition (remember, this is optional), you can proceed to Step #2, which is Adding Items and Services.

slide4

Click the Chevron

Name the requisition or it will default to the req #

This will get you to the next screen or you can click 2. Add Items and Services

slide7

Click add item to move to the next screen

http://ssl.doas.state.ga.us/PRSapp/PR_nigp_list.jsp?whereFrom=public

This link will provide you with a list of NIGP/Catalog/Commodity codes to use –

Do not use the search function within PeopleSoft unless you are more familiar with these codes.

slide9

Click the chevron to display screen if you have to change chart fields for one or multiple lines.

slide13

Screen Titles

Navigation Icons

Cart Summary

Quick Search

Punch Out Suppliers

slide14

Click when you are ready to checkout

Example for Shopping Cart from punch-out supplier:

slide20

Different options

  • Cancel Req
  • Check Budget
  • Edit Req
  • Req Cycle
  • View Approvals
slide22

First icon on Requisition Cycle

Next slide will display what you will see

slide26

Delete a requisition line

Note the checkmark

Will remove the line

slide29

Special Request Requisition Template

Note check mark in box next to ‘Save as Template’

slide30

Look up vendors

  • Look up feature within the requisition menu otherwise use:
  • PeopleSoft – Menu
    • Vendors
      • Add/Update
        • Review Vendors
          • Change SetID to SHARE
  • Tips: Change the drop down from ‘Equal to’ to ‘Contains’
  • Best match if you do have their
  • Federal Employer Identification Number (FEIN) then you can look
  • the vendor number up by Tax ID
comments
Comments
  • Suggested Vendors
    • Please use only for vendors that are not in the system
    • New addresses or other changes to existing vendors please note in the comment section or send Accounts Payable or Purchasing an email so that we can address the changes with Shared Services Center
questions
QUESTIONS?

Any questions please contact Barbara Burns at 478-471-2502

or send an email to barbara.burns@mga.edu