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IPEDS Workshop

Plans for 2004-05. IPEDS Workshop. 2004 SHEEO/IPEDS Meeting Washington, DC March 30 – April 1, 2004. Plans for 2004-05. Schedule 2004-05. Schedule IPEDS 2004-05. July 28 REGISTRATION OPENS IDs and passwords emailed to current (2003-04) KHs

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IPEDS Workshop

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  1. Plans for 2004-05 IPEDS Workshop 2004 SHEEO/IPEDS Meeting Washington, DC March 30 – April 1, 2004

  2. Plans for 2004-05

  3. Schedule2004-05

  4. Schedule IPEDS 2004-05 July 28 • REGISTRATION OPENS • IDs and passwords emailed to current (2003-04) KHs • IDs and passwords mailed to CEO if no current KH (Title IV) • All KHs must register (once) for the 2004-05 collection cycle • KH contact information will be preloaded

  5. Schedule IPEDS 2004-05 July 28 • ALL IPEDS 2004-05 survey forms, instructions, and import specifications will be posted when the system opens for registration

  6. Schedule IPEDS 2004-05 August 25 • Status of registration determined September 1 • Letter to CEO if KH has not registered • name of 2003-04 KH • request to followup or appoint a new one • certificate with UserID and password • instructions for changing password

  7. Fall Collection Components: • Institutional Characteristics • Completions Schedule: • September 8 Open • October 20 Institution close • November 3 Coordinator close

  8. Winter Collection Components: • Employees by Assigned Position • Fall Staff (optional for 2004-05) • Salaries • Enrollment (also available in Spring 2005) Schedule: • December 1 Open • January 26 Institution close • February 9 Coordinator close

  9. Spring Collection Components: • Enrollment • Student Financial Aid • Finance • Graduation Rates Schedule: • March 9 Open • April 20 Institution close • May 4 Coordinator close

  10. Followup Schedule Email to KH (collection open) Open Letter to CEO (no reg KH) Close – 4wks Email to KH (no data) Close – 4wks Phone call to CEO (no reg KH) Close – 3wks Phone call to CEO/KH (no data) Close – 2wks Email to KH (no data) Close – 2wks Email to KH (not locked) Close – 2wks Email to KH (no data) Close – 1wk Email to KH (not locked) Close – 1wk

  11. Highlights of data collection changes for 2004-05: • Optional in 2003-04 / mandatory in 2004-05 • Rotation of even year/odd year surveys and parts • Implementation of CIP:2000 and GASB 34/35 • Other changes

  12. Web posting • Changes in reporting requirements will be posted in advance on the IPEDS website. • All survey items, instructions, import specs will be posted by the time the registration system opens on July 28. • http://nces.ed.gov/ipeds/webbase.asp

  13. Institutional Characteristics • Pt A. Link to institution’s Mission Statement (or short text description of same) • Mandatory in Fall 2004

  14. Institutional Characteristics • Pt B. Formally organized programs that do not lead to a formal award • Delete item • Pt C. Test scores (tentative) • Eliminate the 60% or more qualification for reporting test scores; test scores would be reported no matter what percentage submitted

  15. Institutional Characteristics • Pt D. Levels of students enrolled • Add radio button for part-time first-professional students • Program reporters: question on programs > 300 hours • Delete item • Pt E. Providing instruction for 2 yrs (new institutions only) • Delete item

  16. Completions • 2nd optional year for CIP:2000 • Mandatory for C in Fall 2005 • All preloaded CIPs will be CIP:2000 • All CIPs will be migrated as CIP:2000

  17. Salaries • Survey applicability • Degree-granting institutions only • Restricted housing and tuition plan benefits • Provide separate indicators for 9/10 and 11/12 month faculty

  18. Fall Staff • Pt E. Total Employees summary screen • Display prior year data

  19. Enrollment • Pt A. Selected CIPs • Required for 4-yr institutions • Must use CIP:2000 • Pt B. Age – optional • Pt C. Residence – required (tentative: may limit to degree-granting institutions only for 2004)

  20. Enrollment • Pt G. Retention rates (fall-to-fall retention for prior year full-time and part-time entering cohort or bachelor’s cohort) • Mandatory in 2004-05 • Add exclusion for students called to active military duty

  21. Enrollment • Caveats boxes • Add caveats boxes to Pt F, Instructional Activity and Pt G, Retention Rates

  22. Graduation Rates • 4-yr institutions - report on a 1998 cohort • <4-yr institutions – report on a 2001 cohort

  23. Graduation Rates • Add exclusion for students called to active military duty

  24. Finance • GASB 34/35 • 3rd phase-in year • All GASB institutions must use the new reporting format in Spring 2005 • Reporting of component units if shown on audited General Purpose Financial Statement is mandatory

  25. Finance • Endowment assets (market value at beginning and end of year) • Mandatory in Spring 2005 for publics and not-for-profits

  26. Finance • Partial children for jointly audited institutions • Statement of Net Assets reported by one institution or administrative unit • All institutions report revenues, expenses, and scholarships • Contact Help Desk to set up relationship in data collection system

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