slide1 n.
Skip this Video
Loading SlideShow in 5 Seconds..
TASBO Conference November 15, 2012 PowerPoint Presentation
Download Presentation
TASBO Conference November 15, 2012

Loading in 2 Seconds...

  share
play fullscreen
1 / 20
Download Presentation

TASBO Conference November 15, 2012 - PowerPoint PPT Presentation

aileen
203 Views
Download Presentation

TASBO Conference November 15, 2012

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. TASBO Conference November 15, 2012

  2. EIS and ADM:Attendance Reporting

  3. Agenda • Why the change to EIS for ADM numbers • Timeline • Flow of Data • Top Five Issues • What you should be doing now • Best Practices from LEA’s • Questions, Comments and Anecdotes

  4. Why the change? • FY 11 Audit of Tennessee Department of Education raised several issues: • How was data on Attendance Website verified by TDOE? • Self-reporting of ADM, ADA data by LEA’s • EIS attendance data used in some cases, but not for BEP funding

  5. Timeline • FY 12-13 • EIS data will be used to calculate the first estimated growth payment in January • EIS data will be used to calculate FY14 BEP estimates in April, May and June • EIS data will be sued to calculate final growth payment at June 30, 2013 • EIS data will be used to calculate FY14 Final BEP allocation in July

  6. Timeline(continued) • ADM/ADA numbers need to be finalized by June 15, 2013 • Use this year to identify and correct issues • Training of attendance personnel is critical, especially at the point of data entry

  7. Timeline (continued) • Attendance website will self-populate from EIS • Exceptions • Adult High School • GED Options • Acknowledgement versus Approval • Asking LEA’s to acknowledge the numbers on the Attendance Website each month • Aware that the numbers may not be correct at this point in time • The acknowledgement provides an assurance that the numbers are being looked at • Approval will be at the end of the year

  8. Data Flow TN Department of Education – Information Services

  9. Top Five Issues • Duplicate enrollment • Demographic data • Enrollment and withdrawal dates • Student schedules • Check errors

  10. #1 Duplicate Enrollment • Two schools have overlapping enrollment for the same student where at least one day is an attendance date in both schools • Withdraw the student from the school where he/she is no longer enrolled • Withdrawal date should be the first day the student did not attend classes 11

  11. #2 Demographic Data • Look the student up in EIS to see if there were prior enrollments in Tennessee • Enter the student’s name as it appears on their birth certificate or on the legal document changing the student’s name • Enter correct Social Security Number or pin number • Check for prior enrollments and enter the correct ethnicity and race(s) for the student 12

  12. #3 Enrollment and Withdrawal Dates • Enrollment date should be the first day a student was in attendance in your school • Many schools wait 10 days before withdrawing a student • Withdrawal date should be the first day the student was not in attendance at your school 13

  13. #4 Student Schedules • Students are not always fully scheduled • Pull-out classes are not always designated as pull-out • Classes designated as a pull-out do not count towards ADM or ADA • Lunch cannot be included as part of a class in grades 9 through 12 14

  14. #5 Check Errors • Check errors in EIS on a regular basis • Student errors • Staff errors • Class errors • Calendar errors • “Block approval” errors will prevent a student from being included in ADM and ADA • Student and/or student records may be rejected due to “fatal errors” – this data will not be included in ADM and ADA • Make corrections to the errors and update EIS 15

  15. What you can do now • Know your district EIS contact • http://www.state.tn.us/education/eis/ • Be looking at differences between EIS data on the Attendance website and data from your local student management software reports • Communicate with all district stakeholders • Training is critical 16

  16. Best Practices • Share with others and with the State anything you have found to be helpful • We’re in this together – ready to help any way we can! • Technology (Norton and Company) • Local Finance (Maryanne’s team) 17

  17. Contact Information • Elfreda Tyler (Local Finance) • 615-741-8835 • Elfreda.Tyler@tn.gov • Norton McDaniel • 615-532-6217 • Norton.McDaniel@tn.gov • Maryanne Durski • 615-532-9510 • Maryanne.Durski@tn.gov 18

  18. Questions, Comments and Anecdotes 19