Club Leadership Orientation & Planning Conference

1. Kiwanis International Club Leadership Orientation & Planning Conference

2. Welcome! Presidents-Elect,Secretaries…!This is YourClub Leadership Planning Conference!

3. Please Stand…

4. Kiwanis International Let’s Take a Moment to…Reflect

6. Your Hosts Today… Your Facilitator: Howard Kline Our Team Leader & Lt. Governor (Name)

7. Introductions… • Your Name • Your Club (and…Where) • Top Reason You Joined • One Thing You Want to Learn More About Today!

8. Our Agenda • Welcome & Introductions • Today’s Objectives • Our Mission, Vision & Defining Statement • Club Leadership & Challenges • Overview of Leadership Guide • District Goals • Your Lt. Governors & Divisions • Reports, Forms, Money, & Admin Stuff • Maximizing Kiwanis Service • Club Improvement • Growth Don’t Forget Lunch!

9. CLO Objectives & Our Roles

10. Our Purpose & Motto Purpose To improve lives through fellowship in service worldwide. Our Motto “Serving the Children of the World”

11. Kiwanis Our Defining Statement International Kiwanis is a global organization of volunteers dedicated to changing the world one child and one community at a time.

12. Kiwanis Your Club! International Our Structure is to Support the Club! Your Division Carolinas District Your Division Kiwanis International Our Organization

13. No sweat…I’m just the secretary You mean I’m really THE PRESIDENT! What is Your Idea ofKiwanis Club Leadership? Let’s Use Our Guide to Demystify The Roles!

14. The Leadership Guide • An amazing resource • Your tool for a successful year • Two guides to each club—President & Secretary…Plus Lt. Governor • Step-By-Step Guide • Who, What, When, How • Analysis, Assessment, & Planning • Reporting

15. The Leadership Guide • Note the Index • Position—Description • To Do lists for each position • Committee Appointments • Club Meetings • Induction script • Budgeting & Reports/Forms • Download Electronic Version– KI Website

16. Leadership Responsibilities • Everyone on the same page • We all sing the same song • Work together • Keep our club running smooth

17. LeadershipWorkshop Session One • Form Groups—Secretaries & Presidents • Use the Guide! • Near Term Planning • Identify Most Important Responsibilities • You have ~15 Minutes!

18. Let’s Recap Our Roles… • Pick and Organize Your Team! • Key Job of the President is to Motivate the TEAM! • Key Job for the Secretary is to Help the President do their JOB!

19. Recap Club President’s Role • Goal setting • Finding & Analyzing Needs & Improvements • Running a Board & Meetings • Division assistance • Knowing Resources • Member Experience

20. Recap Club Secretary’s Role • Keep It Running Smoothly! • Communicate, Communicate, Communicate… • Keep records up to date • Read District and KI info & repeat to club members • Know Resources & Members’ Needs!

21. Know Yourself… Board, & Your Members • 75 percent process things differently than you do. • Some need or want detail. Some will be irritated with detail. • Some want to participate verbally. Some want to watch/listen.

22. Personality 1 Powerful Results-oriented Controlling Aggressive Personality 4 Analytical Thinker Perfectionist Moody Personality 2 Fun Extroverted Popular Talker Personality 3 Peaceful Dependable Friendly Loyal Team building …Personality Styles

23. LeadershipWorkshop Session Two • Form groups • Mix Divisions & Positions • Use the Guide & Experience • Club Issues & Challenges • You have ~15 Minutes!

24. What Inhibits… A Club’s Potential? • Poorly run meetings • Conduct during meetings • Lack of vision, purpose, organization • Committee-less! • Projects lacking or not relevant

25. Club Meetings…Are Yours Well-Run? • Organized agenda • Efficient—stick to agenda • Informative: community interest programs • Kiwanis—Education Minutes • Friendly, Positive, Fun! • Make members glad they attended! Kiwanis Moments, Too…

26. Club Committees…Are Yours Getting It Done? • Why Important? • How Many?— • Which Ones & Why? • Criteria For Chairpersons? • Appoint Or Ask & Select? • Are Some More Important? Than Others?

27. Club Projects…Let’s Share Some Ideas! Kiwanis International 2003 CLUB LEADERSHIP ORIENTATION 27

28. YCPO…In Your Project Toolbox?

29. Kiwanis FamilyService Leadership Programs “Service-In-A Box

30. Key Leader To inspire young people to achieve their personal best through service leadership. www.key-leader.org Key Leader Conference

31. Kiwanis FamilyService Leadership Programs Join in the Service Leadership Rally Friday of District Convention Spartanburg

32. Carolinas 18,000 The Vision 18,000 Kiwanians Serving the Children Of The Carolinas In 2015!

33. The District Goal Grow Kiwanis Service In The Carolinas “One Can Make a Difference” Let’s Build the District Together!

34. 10% Growth Each Year Our Objectives • Take Clubs From Good To Great • Enrich Members’ Experience • Retain Members • Recruit New Members • Build & Grow New Clubs

35. Lieutenant Governor District Office/Secretary Divisional Council Leadership Guide & Officer Packet Membership Development Manual Websites… www.carolinakiwanis.org Kiwanis International www.kiwanis.org ResourcesNo Need to Stand on Your Head!

36. Lieutenant Governor: Division Council Meeting • Role of the lieutenant governor • Help you Assess, Plan, & Grow • Expectations • Achieving District Goals • Division Planning—Service, Growth • Club Improvement Plan & Recruiting • Division Resources—Chairpersons • Division Service Leadership ~ 30-45 Minutes

37. Communication Communicate! Communicate! …Communicate! Meetings! E-mail! Newsletters

38. Submit stories, not just news Use newest Public Service Announcements Community Boards “Kiwanis meets here” Brochures Web site Television (Public access, PBS, etc.) Radio KI Graphics Manual Public Relations One can make a difference.

39. Admin Stuff…Reports, Forms, & Money What paperwork & Records do we need to keep things running?

40. Tool for Success…Reports & Forms Presidents & Secretaries team up Refer to Reports Required Document What reports are required by Kiwanis Int’l? When are they due? Lt, Governor assist with District Reports… When? What? How submitted? Then, let’s see how we did…

41. Tool for Success…Reports & Forms Kiwanis International Reports? Rosters/Billing Annual Report of Club Election—June 1 Member Information form Add new members right away! Delegate information—Convention registration—30 days before convention.

42. Reports & FormsAnnouncing On-Line Reporting Club Management Portal…

43. Monthly Report Submit at www.kiwanisportal.com

44. Annual Report of Club Elections Enter data at www.kiwanisportal.com Emails data to member services at KI and district office. Inserts new data into next year’s online directory

45. Update Club and Officer Information on Website Keep your information up to date in the on-line directory Keep Officer information up to date

46. Member Information Forms www.carolinakiwanis.org

47. Tool for Success…Kiwanis ONE Online KiwanisONE Online Reporting System An Introduction

48. What is KiwanisONE Program? • Online resource for Kiwanis clubs created by Club Resource, LLC and supported by Kiwanis International • Components of KiwanisONE • Online club reporting (no cost to clubs) • Monthly Report • Club Election • Other reports available in 2007 • Club management system (fee based)

49. Online Monthly Reports • Monthly report submitted by clubs through web • Once submitted it is instantly accessible by the district and Lt. Governor • In 07-08 administrative year will provide tools to analyze club via monthly report data • Maintains archive of past reports for quick access

50. Online Monthly Reports Continued • Incorporates Annual Club Report and Distinguished Club criteria • If all reports filled out from 10/07 – 9/08 you will be exempt from ACR in October 2008 • In 07-08 administrative year there will be monthly updates on Distinguished Club criteria