Finance Forum

1. Finance Forum 12 April 2012

2. Welcome & Overview • Peter Shipp Finance and Business Services

3. Overview • Intro & Welcome • Introducing Jaya Ganasan, Associate Director, Business Services • Procurement – update • FBT in the ledger • Training – update • Kush – on how it has been moving to F&BS? • “Thoughts from You”  Any issues, contributions &/or suggestions Finance Forum attendees would like to raise • Afternoon tea • Continue “Thoughts from You”   • 2012 Policy Action Group   • Review of F&BS • What format would you like future Forums to take? 

4. Welcome Jaya Ganasan Associate Director, Business Services jaya.ganasan@anu.edu.au x58710

5. Procurement Update • Ron Robertson April 2012 – Procurement and Fleet Newsletter 2012‐1 http://info.anu.edu.au/fbs/Business_Functions/Purchasing_and_Contracts_Office/Newsletters UNIVERSITY PROCUREMENT & CONTRACTS OFFICE (UPCO)

6. FBT in the ledger • Luke Beckett

7. Fringe Benefits Tax Expense Account

8. Fringe Benefits Tax Expense Account Why is the Fringe Benefits Tax Expense Negative?

9. Fringe Benefits Tax Expense Account • The answer is the Provision for Fringe Benefits Tax • A provision is raised for estimated FBT incurred from 1 April to 31 December • For benefits other than Meal Entertainment coded to 5583 and Other Benefits coded to 5581 • Includes FBT on Motor Vehicles, LAFHA, Housing, Relocation, Gifts and HECS

10. Fringe Benefits Tax Expense Account Actual FBT Expense for 1 April to 31 March FBTProvision Financial Year End FBT Year End FBT Provision for the period 1 April to 31 December is raised FBT Provision for the period 1 April to 31 December is reversed

11. Questions • Contact: Luke Beckett • X58739 • taxunit@anu.edu.au

12. Training Update • Margaret Eichholzer • Remember Courses can be run on request. • FBS028 Procurement 101 - Session 004 in June is open for enrolments. (Session 003 is specifically presented for CBE) • UPCO Pulse Online Learning Course: http://hr.anu.edu.au/career/pulse-online-learning ANU Modules - Procurement 101: Purchasing at ANU

13. My move to F&BS Kushagra Jha Accountant Special Purpose Funds X 58790

14. My move to F&BS Working at the Central Finance Office School to Central

15. My move to F&BS Opportunities

16. My move to F&BS To sum it up..

17. My move to F&BS Questions?

18. “Thoughts from You”  • Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

19. Finance Forum Afternoon Tea Break

20. “Thoughts from You”  (cont.) • Any issues, contributions &/or suggestions Finance Forum attendees would like to raise

21. 2012 Policy Action Group • Margaret Eichholzer ANU by 2020  ANU has a devolved administrative structure, which is appropriate for an institution which has a broad range of discipline norms and local missions. To work efficiently, such a structure requires: • clear organisational lines • clear policy guidance • efficient, integrated information systems evolved under best practice ICT governance http://about.anu.edu.au/__documents/strategic-plans/anu-2020-strategy.pdf Page 24

22. 2012 Policy Action Group (cont.) • Consistent with this commitment in the ANU by 2020 a new policy framework for ANU is being developed and a review of policies/procedures/guidelines is underway. • Representatives from all areas responsible for these are participating. • F&BS ensured all our policies and procedures were reviewed in 2010 but we are aware of the need for constant review.

23. 2012 Policy Action Group (cont.) • My favourite policy is: Policy: Expenditure Approvals Policy http://policies.anu.edu.au/policies/expenditure_approvals_policy/policy • What is your favourite policy? • If you have any concerns about finance related policies/procedures/guidelines please let me know. margaret.eichholzer@anu.edu.au

24. 2012 review of Finance & Business Services • Peter Shipp http://about.anu.edu.au/strategy-reviews/administration F&BS would appreciate your participation in the review please.

25. 2012 review of Finance & Business Services (cont.) Purpose • Determine if there is alignment of goals of F&BS with that of the University’s Strategic Plan. • Review the F & BS’s fitness for purpose, that is, the quality, efficiency and effectiveness of services and communication between the Unit and the University community to enable the University to meet its strategic plan  • Review the success of the F & BS’s current continuous improvement strategies and assess capacity of future strategies to deliver improvements to strategic priorities and services, and the overall contribution to the University’s culture of continuous improvement. • Review the effectiveness of F & BS’s strategies for staff recruitment, retention and development (including workforce planning) to meet the core business needs.

26. 2012 review of Finance & Business Services (cont.) Making a submission to the review The reviewers would welcome written submissions to the review. If you would like to make a submission, could you note the following; • There is no specific template, but please frame submissions around the Terms of Reference. • Submissions should be no longer than 2 pages. • Submissions are not confidential documents, and should not contain information that could be considered personal or private. • To ensure inclusion in the review process, submissions should be emailed to admin.reviews@anu.edu.au by Monday, 30 April 2012. • Information or enquiries about the review should be addressed to admin.reviews@anu.edu.au.

27. What format would you like future Forums to take?  • Margaret Eichholzer Simple paper handout to be filled in please.

28. Questions?Close!