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Manage budgets and financial plans. Presenting information. Presenting information.
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Manage budgets and financial plans Presenting information
Presenting information Presenting information to a group or even an individual can be one of the hardest tasks facing a manager. After all the hard work of collecting, collating and analysing data you now need to present it a way that appeals to the audience. To get support for what you are presenting will depend on your ability to present the findings, conclusions and recommendations clearly and in a positive manner. Managers are often inundated with information, much of which is dull and incomplete, but the way it is presented can have immediate results. On the other hand the information that is interesting and complete can have limited results if it is poorly written. Communication is thus a vital skill.
Selecting the right method of communication The more effective and frequent the flow of communication is in your workplace, the more motivated your team will be — and this will mean fewer problems to resolve and less discontent. Making sure your communication is effective and frequent will also build the relationships necessary to establish open communication between team members and management. So, how you send your communication is critical to how effective the communication will be. In some cases, you may need to send your message in a number of different ways to ensure that the message is received.
Sending information to your team and management When communicating or sending information to your team or management, you need to make a decision about the form of the communication and the channel that will be used. Here are some useful questions to ask before you send the information: • Who am I sending this information to? • How many people need to receive the message? • What is the purpose of the communication? • Will it need to be informal or formal? • How much information needs to be conveyed? • Is there a need for feedback? • Does it need to be confidential? • Is substantiation or documentation required? • How quickly is the information required? • What are the costs involved in sending the information?
So how does this apply to finance ? As a manager you will be confronted with information that will suggest that action needs to be taken. Your analytical problem solving skills will determine the course of action required and you may need to: • seek additional information to verify what has been identified • take corrective action on positive or negative trends • implement new methods • do nothing. It may be taking corrective action about a downward trend in sales or an upward trend in expenses. At times you will be called to explain why these trends have occurred and what you are going to do about them. What has been discussed so far cover some of the skills that will help you deal with people at all levels within the organisation. We know that having accessible, accurate and timely information is imperative to make effective decisions. When taking corrective action you may need to implement changes. How successful these changes will be depends to a large extent on how well you communicate those changes to the people affected.
So how does this apply to finance ? As a manager you will be confronted with information that will suggest that action needs to be taken. Your analytical problem solving skills will determine the course of action required and you may need to: • seek additional information to verify what has been identified • take corrective action on positive or negative trends • implement new methods • do nothing. It may be taking corrective action about a downward trend in sales or an upward trend in expenses. At times you will be called to explain why these trends have occurred and what you are going to do about them. What has been discussed so far cover some of the skills that will help you deal with people at all levels within the organisation. We know that having accessible, accurate and timely information is imperative to make effective decisions. When taking corrective action you may need to implement changes. How successful these changes will be depends to a large extent on how well you communicate those changes to the people affected.
